Note: The other languages of the website are Google-translated. Back to English

Outlook: How to create signature with attachment

This tutorial introduces the methods of creating a signature with attachment.
doc add phone to signature 1

Note: Here takes Outlook 2021 as an instance, the steps and descriptions may have some differences in other Outlook versions.

Add phone number to signature

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

Add signature with attachment

 

1. Enable Outlook, in the Email view, under Home tab, click New Email to enable a new Message window.
doc add phone to signature 1

2. Then click Format Text tab, and go to the end of the ribbon to click More commands button to show the drop-down menu.
doc add phone to signature 1

3. Click Aa Message Format > Aa Rich Text to change the Message text format to rich text.
doc add phone to signature 1

Or if the ribbon is expanded, just click Aa Rich Text (Aa RTF) in Format group under Format Text tab.

4. Then go to the message body, and click Insert > Attach File, choose a file in which you want to add your signature. You can insert the file from recent items/web locations/this PC.
doc add phone to signature 1

Now an attachment has been inserted into the message body.

5. Select the attachment you have inserted, and press Ctrl + C keys to copy it.
doc add phone to signature 1

6. Then click Insert tab, then click Signature > Signature. See screenshot:
doc add phone to signature 1

7. Then click New button under Email Signature tab in the Signature and Stationery window to display the New Signature dialog, then type a name for the new signature. Click OK.
doc add phone to signature 1

8. In the Edit signature textbox, type the signature contents into it, then place the cursor at the position you want to insert the attachment, press Ctrl + V keys to paste the copied attachment. Click OK to finish the signature creation.
doc add phone to signature 1

Tip:

1. If the message is in other text formats (HTML, Plain Text), the attachment will be inserted as an attachment.

Message is in Rich Text format
doc add phone to signature 1

Message in HTML or Plain Text format
doc add phone to signature 1

2. If you want to always create message in Rich Text, you need to change the Outlook option.

Go back to Outlook main surface, click File > Options.
doc add phone to signature 1

In the Outlook Options window, click Mail tab in left pane, and go to Compose message section in the right pane, change HTML to Rich Text in Compose message in this format, click OK. From now on, all the message created will be in Rich Text format.
doc add phone to signature 1


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0  Characters
Suggested Locations