How to get the sender’s email address from one or more emails in Outlook?

Author Siluvia Last modified 2024-09-13

Have you ever tried to extract the email address from the "From" field of one or more received emails in Outlook? This article provides a VBA code to help you handle this task.

Get the sender’s email address from one or more emails in Outlook

Please run the following VBA code to extract the email address from the "From" field of one or more received emails in Outlook.

1. Open an email folder, select an email message from which you want to get the sender’s email address. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

Tips: To select multiple emails, please hold down the Ctrl key and then select the emails one by one.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module, then copy the following VBA code to the Module (code) window.

steps on getting the sender’s email address from one or more emails in Outlook

VBA code: extract the sender’s email address from one or more emails in Outlook

Sub GetSmtpAddressOfSelectionEmail()
  Dim xExplorer As Explorer
  Dim xSelection As Selection
  Dim xItem As Object
  Dim xMail As MailItem
  Dim xAddress As String
  Dim xFldObj As Object
  Dim FilePath As String
  Dim xFSO As Scripting.FileSystemObject
  On Error Resume Next
  Set xExplorer = Application.ActiveExplorer
  Set xSelection = xExplorer.Selection
  For Each xItem In xSelection
    If xItem.Class = olMail Then
      Set xMail = xItem
      xAddress = xAddress & VBA.vbCrLf & "  " & GetSmtpAddress(xMail)
    End If
  Next
  If MsgBox("Sender SMTP Address is: " & xAddress & vbCrLf & vbCrLf & "Do you want to export the address list to a txt file? ", vbYesNo, "Kutools for Outlook") = vbYes Then
    Set xFldObj = CreateObject("Shell.Application").BrowseforFolder(0, "Select a Folder", 0, 16)
    Set xFSO = New Scripting.FileSystemObject
    If xFldObj Is Nothing Then Exit Sub
    FilePath = xFldObj.Items.Item.Path & "\Address.txt"
    Close #1
    Open FilePath For Output As #1
    Print #1, "Sender SMTP Address is: " & xAddress
    Close #1
    Set xFSO = Nothing
    Set xFldObj = Nothing
    MsgBox "Address list has been exported to：" & FilePath, vbOKOnly + vbInformation, "Kutools for Outlook"
  End If
End Sub
Function GetSmtpAddress(Mail As MailItem)
  Dim xNameSpace As Outlook.NameSpace
  Dim xEntryID As String
  Dim xAddressEntry As AddressEntry
  Dim PR_SENT_REPRESENTING_ENTRYID As String
  Dim PR_SMTP_ADDRESS As String
  Dim xExchangeUser As exchangeUser
  On Error Resume Next
  GetSmtpAddress = ""
  Set xNameSpace = Application.Session
  If Mail.sender.Type <> "EX" Then
    GetSmtpAddress = Mail.sender.Address
  Else
    PR_SENT_REPRESENTING_ENTRYID = "http://schemas.microsoft.com/mapi/proptag/0x00410102"
    xEntryID = Mail.PropertyAccessor.BinaryToString(Mail.PropertyAccessor.GetProperty(PR_SENT_REPRESENTING_ENTRYID))
    Set xAddressEntry = xNameSpace.GetAddressEntryFromID(xEntryID)
    If xAddressEntry Is Nothing Then Exit Function
    If xAddressEntry.AddressEntryUserType = olExchangeUserAddressEntry Or xAddressEntry.AddressEntryUserType = olExchangeRemoteUserAddressEntry Then
      Set xExchangeUser = xAddressEntry.GetExchangeUser()
      If xExchangeUser Is Nothing Then Exit Function
      GetSmtpAddress = xExchangeUser.PrimarySmtpAddress
    Else
      PR_SMTP_ADDRESS = "http://schemas.microsoft.com/mapi/proptag/0x39FE001E"
      GetSmtpAddress = xAddressEntry.PropertyAccessor.GetProperty(PR_SMTP_ADDRESS)
    End If
  End If
End Function

3. Click Tools > References, then check the Microsoft Scripting Runtime box in the References – Project1 dialog box.

4. Press the F5 key to run the code. Then a Kutools for Outlook dialog box pops up, listing all the sender’s email addresses of the selected emails.

Tips:

If you need to export the address list to a txt file, click the Yes button.

Or click the No button to end the process.

5. After clicking the Yes button, a Browse For Folder dialog box pops up. Please choose a folder to save the file and click the OK button.

6. Finally, a Kutools for Outlook dialog box will pop up, telling you the path of the exported file. Click OK to close it.

7. Go to the folder where the exported file is saved and open the .txt file named Address to see the sender’s email addresses of the selected emails.