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How to set an email reminder for an Outlook event?

Author: Amanda Li Last Modified: 2022-07-29

There are times when you are not in front of your computer, and you don’t get Outlook calendar reminders to pop up on your phone, so that you might forget some of your important meetings or appointments. In this tutorial, we will show you how to add an email reminder to an event in your Outlook.com calendar, since an email is always more accessible.


Set an email reminder for an event in Outlook.com

Please follow the steps below to add an email reminder to an Outlook meeting or appointment. Note that the method applies only to Outlook.com.

1. Log in to your email account in Outlook.com, click on the Calendar icon on the left bar to view your calendar.

2. Select the event that you want to add an email reminder to in the calendar, and then click on Edit. Alternatively, you can right-click on the event and then select Edit on the drop-down menu.

3. Select More options in the lower right corner of the Edit window.

4. In the More options menu, click the drop-down box next to the reminder icon , and then select Add email reminder.

5. In the pop-up window, click + Add email reminder to set the remind time and remind message:

  • Click the drop-down arrow to set when to send you the email reminder.
  • Enter a reminder message if you need.
  • Check the box next to Send to attendees if you want to send the email reminder to the invitees of this event.
  • Click Save.


Note: The Send to attendees option will only be available if there are already attendees.

6. The email reminder you just created will be listed in the window as shown below. You can click + Add email reminder to add another reminder, e.g., to remind you to hail a taxi 30 minutes before the event.

7. Go back to the event details by closing this Email reminder page, and then click Send (if the event has attendees) or Save (if not) to update the reminder setting.

Note: In the reminder box, 15 minutes before and with email means that Outlook will send a normal calendar reminder 15 minutes before the event, and send an email reminder as you requested. If you don’t want a calendar reminder, you can click the box and select Don’t remind me.


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"There are times when you are not in front of your computer, and you don’t get Outlook calendar reminders to pop up on your phone, so that you might forget some of your important meetings or appointments. In this tutorial, we will show you how to add an email reminder to an event in your Outlook.com calendar, since an email is always more accessible.

I disagree. If I am not at my computer I will not see the e-mail either. The beauty of multiple reminders (non-email) is that I get to see them several times before the event actually happens. Google Calendar has this option, per calendar (I have 7). On my main I have set them to 1 week, 1 day and 30 minutes. It's a real dealbreaker for me. I was moving everything to Office365, but won't do this for the calendar. I can't understand for the life of me, why it only supports 1 reminder. The e-mail reminders are a useless alternative.
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