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How to import birthdays from Excel to Outlook calendar?

If you have a long list of birthday information in a worksheet, now, you want to import these birthdays into your Outlook calendar as events. How could you deal with this task with some quick methods?

Import birthdays from Excel to Outlook calendar with VBA code

Normally, there is no direct way to import the birthdays to Outlook calendar, here, I will create a VBA code to solve this problem, please do with the following steps:

1. Open the worksheet that contains the birthdays that you want to import to Outlook, and then hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Import birthdays to Outlook calendar

Sub ImportBirthdaysToCalendar()
'Updateby ExtendOffice
Dim xWs As Excel.Worksheet
Dim xRng As Range
Dim xOlApp As Outlook.Application
Dim xCalendarFld As Outlook.Folder
Dim xAppointmentItem As Outlook.AppointmentItem
Dim xRecurrencePattern As Outlook.RecurrencePattern
Dim xRow As Integer
On Error Resume Next
Set xWs = ThisWorkbook.ActiveSheet
Set xRng = Application.InputBox("Please select the data range (only two columns):", "Kutools for Excel", , , , , , 8)
If xRng Is Nothing Then Exit Sub
If xRng.Columns.Count <> 2 Then
  MsgBox "You can only select two columns", vbOKOnly + vbCritical, "Kutools for Excel"
  Exit Sub
End If
Set xOlApp = CreateObject("Outlook.Application")
Set xCalendarFld = xOlApp.Session.GetDefaultFolder(olFolderCalendar)
For xRow = 1 To xRng.Rows.Count
  Set xAppointmentItem = xCalendarFld.Items.Add("IPM.Appointment")
  With xAppointmentItem
    .Subject = xRng.Cells(xRow, 1) & Chr(39) & "s Birthday"
    .AllDayEvent = True
    .Start = xRng.Cells(xRow, 2)
    Set xRecurrencePattern = .GetRecurrencePattern
    xRecurrencePattern.RecurrenceType = olRecursYearly
  End With
Set xWs = Nothing
Set xCalendarFld = Nothing
Set xOlApp = Nothing
End Sub

3. Still in the Microsoft Visual Basic for Applications window, click Tools > References. In the popped out References – VBAProject dialog box, check Microsoft Outlook 16.0 Object Library option form the Available References list box, see screenshot:

4. Then click OK to close this dialog box. Now, press F5 key to run this code, and a prompt box is popped out, please select the name and birthday columns, see screenshot:

5. And then, click OK button, the birthdays will be imported into the Outlook calendar at once, you can launch your Outlook to view the result, see screenshot:

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