Note: The other languages of the website are Google-translated. Back to English

How to insert and format a table in email template in Outlook?

When you want to use a table in an email template, you may get frustrated with how much work you must manually line up rows and columns of text with spaces. Luckily, Outlook has a built-in Table feature, which can greatly ease the burden of our work and add more styles to make the data in the table more eye-catching. This tutorial will show you how to add a table and format it in an email template.

doc insert-format-a-table-in-email-template 01

Note: Here takes Microsoft Outlook 365 as an instance, the steps and descriptions may have some differences in other Outlook versions.


Create a table in new message

To create a table in an email template, please do as follows.

1. Enable Outlook. Go to the Home Tab and click New Email in the New group.

2. Input the data you want to store in the table into the email body. Remember to separate each value in a row by an empty space and start a new line to create a new row. Like the screenshot below shows.

doc insert-format-a-table-in-email-template 02

3. Select the data, then go to the Insert tab, click Table > Insert Table.

doc insert-format-a-table-in-email-template 03

4. You can see the table is inserted automatically.

doc insert-format-a-table-in-email-template 04

Notes:

1). If each value in a row cannot be separated into different columns with the above methods, you need to first create a table with specified number of columns and rows, and then manually enter the text into the cells in the table. Or apply the Convert Text to Table feature as follows.

2). If each row of your data isn’t separated by a new line, like the screenshot below shows, you can do as follows.

doc insert-format-a-table-in-email-template 05

  1. Select the data, then go to the Insert tab, click Table > Convert Text to Table.
    doc insert-format-a-table-in-email-template 06
  2. The Convert Text to Table dialog pops up. In the Table size section, change the number in the text box of Number of columns from 1 to 4. In the Separate text at section, check the Other checkbox, and input an empty space in the text box.
    doc insert-format-a-table-in-email-template 08doc insert-format-a-table-in-email-template 07doc insert-format-a-table-in-email-template 09
  3. Click the OK button to finish the setting.
    doc insert-format-a-table-in-email-template 10

Format the table in email body

Now the table is successfully created in the email body. To format a table to a style you prefer, please do as follows.

1. In the Table Design tab, go to the Table Styles section.

doc insert-format-a-table-in-email-template 11

2. Click the down-arrow to unfold the styles.

doc insert-format-a-table-in-email-template 12

3. Choose one from the listed tables styles.

doc insert-format-a-table-in-email-template 13

4. Drag the square box here to adjust the size of the table.

doc insert-format-a-table-in-email-template 14

Note: You can customize the table style as you like by clicking the New Table Style option or revise the listed table style by clicking the Modify Table Style option.

doc insert-format-a-table-in-email-template 15


Save the table in an email template and use it

Now the formatted table is done. To save the table in an email template and use this email template, please do as follows.

1. Go to the File tab and click the Save As button.

doc insert-format-a-table-in-email-template 16

2. Select the Outlook Template option in the Save as type box. Then input template name in the File name box. Click the Save button to save the table as an email template.

doc insert-format-a-table-in-email-template 17

√ Note: Please keep the default destination folder to save email templates unchanged. Because once you change the default destination path, Outlook will fail to locate them. The default destination folder where email templates are saved is:
C:\Users\UserName\AppData\Roaming\Microsoft\Templates

3. To use the table email template in a new message, please go to the Home tab, click New Items > More items > Choose Form.

doc insert-format-a-table-in-email-template 18

4. The Choose Form dialog box pops up. In the Look In text box, select User Templates in File System from the drop-down menu. Locate the table template you just saved, click on it, then click Open.

doc insert-format-a-table-in-email-template 19

5. You can see the table is displayed in the new message body.

doc insert-format-a-table-in-email-template 20


Related articles

How To Add Quick Parts To Quick Access Toolbar And Use It In Outlook?
Adding Quick Parts to Quick Access Toolbar can help you reach your goal. In this tutorial, we will talk about the method to add Quick Parts to Quick Access Toolbar and use it.

How To Rename And Edit Quick Parts Entries In Outlook?
How should we rename and edit the existing Quick Parts entries? This tutorial will show you the methods to do the trick.

How To Modify Or Delete Multiple Quick Parts And AutoText In Outlook?
So how should we quickly Modify or Delete them? This tutorial will show you the methods to get the job done.


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations

Follow Us

Copyright © 2009 - www.extendoffice.com. | All rights reserved. Powered by ExtendOffice. | Sitemap
Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.
Protected by Sectigo SSL