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How to export comments in Word?

Author Sun Last modified

Sometimes, you may need to export and print the comments without the main document content, making it easier to review and discuss feedback separately. This can be especially useful during editing or when sharing comments with team members.

In this tutorial, we will guide you through the steps to efficiently export and print comments in Word, ensuring you can manage and share feedback effectively.

Export and print comments using the Print settings

One click to export comments only using Kutools for Word good idea

Export comments only with VBA

Export comments using the Print settings

Note: This method works if there are only comments and no tracked changes. If your document contains tracked changes, consider using other methods mentioned in this tutorial.

This method is a workaround to export comments from a Word document. Follow these steps to save and copy comments without exporting the entire document content.

  1. Click File > Print, then do as follows:
    1. Choose Microsoft Print to PDF from the Printer dropdown.
    2. Under the Settings section, select List of Markup.
    3. Make sure the Print Markup option is checked.
    4. Click Print.

      Print setup page

  2. In the Save Print Output As window, select a location where you want to save the output, give it a name, and click Save.

    Save Print Output As window

  3. Open the PDF file, and you will see all comments listed together. Select all the comments, then press Ctrl + C to copy them. Go to the desired location where you want to paste them and press Ctrl + V.

Export comments only with Kutools for Word

Exporting comments only from a Word document is simple and highly efficient with Kutools for Word. Kutools' Export Comments utility allows you to export comments quickly and effortlessly. Additionally, it offers flexibility to select specific parts of the document and choose from multiple export file types, saving you both time and effort.

Kutools for Word, equipped with AI 🤖, offers over 100 handy features to simplify your tasks.
  1. Open the Word document from which you want to export comments. Then, navigate to Kutools Plus > More > Export Comments.
    Export Comments option on the Kutools tab on the ribbon
  2. In the Export Comments dialog box, you can:
    1. Select the specific part of the document you want to export comments from: the whole document, the current selection, or the current page.
    2. Choose the file type for the export: Word document, Excel workbook, or TXT file.
      Export Comments dialog box
  3. Click Create.

Once the utility is applied, a new file in the selected format will be automatically created to save the exported comments.

New document with exported comments

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Export comments only with VBA

You can use VBA code to quickly export all comments from your document into a new Word document. Follow the steps below to achieve this:

  1. Press Alt + F11 to open the Microsoft Visual Basic for Applications window.
  2. Click Module on the Insert tab, then copy and paste the following VBA code into the Module window. 
    Sub exportcomments()
Dim s As String
Dim cmt As Word.Comment
Dim doc As Word.Document
For Each cmt In ActiveDocument.Comments
s = s & cmt.Initial & cmt.Index & ", " & cmt.Range.Text & vbCr
Next
Set doc = Documents.Add
doc.Range.Text = s
End Sub
  3. Click the Run button Run button or press F5 to apply the VBA code.

Demo: Export All Comments from Document to A new One

Discover the Kutools / Kutools Plus tab in this video from Kutools for Word. Enjoy 100+ features and permanently free AI utilities. Download now!

Tip: If you want to export comments in a sheet or workbook, the Create Comment List function in Kutools for Excel can help you.

Export and create a list of comments from active sheet or workbook in Excel
With Kutools for Excel's Create Comment List utility, you can list all comments in the active sheet or workbook in a new sheet or new workbook as you need.
doc list comments
 

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