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How to export and print comments only in Word?

Author: Sun Last Modified: 2024-07-16

Sometimes, you may need to export and print only the comments without the main document content, making it easier to review and discuss feedback separately. This can be especially useful during editing or when sharing comments with team members.

In this tutorial, we will guide you through the steps to efficiently export and print comments only in Word, ensuring you can manage and share feedback effectively.

Export comments manually in Word

Export comments with VBA

Export comments with Kutools for Wordgood idea3


Export comments manually in Word

1. Click on the comment that you want to copy, then press Ctrl+C or right-click to select Copy from the list.

2. Put the cursor on the place where you want to paste on the comments and then right-click to select Paste OptionsKeep Text Only  or you can press Ctrl+V to paste the comment.

Note: With this method, you cannot copy and paste multiple comments at once. You have to copy and paste them one by one manually.


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Export comments with VBA

With VBA code, you can quickly export all comments to a new document at once. You can get it done as follow steps.

1: Press Alt+F11 to open the Microsoft Visual Basic for Applications window;

2: Click Module from Insert tab, copy and paste the following VBA code into the Module window;

3: Click Run  button to apply the VBA

The VBA code about exporting comments:

Sub exportcomments()
Dim s As String
Dim cmt As Word.Comment
Dim doc As Word.Document
For Each cmt In ActiveDocument.Comments
s = s & cmt.Initial & cmt.Index & "," & cmt.Range.Text & vbCr
Next
Set doc = Documents.Add
doc.Range.Text = s
End Sub

Export comments with Kutools for Word

Although running VBA can quickly export comments, not all of the computer users can get it done. For most of the computer users, especially for the new hands in computer, they are wondering that if there is another simple way to export comments except VBA. Definitely, Kutools for Word's Export Comments utility is the simple way for all of the computer users.

Kutools for Word, equipped with AI 🤖, offers over 100 handy features to simplify your tasks.

After installing Kutools for Word, please do as below:

Please apply this utility by clicking Kutools Plus > Export/Import > Export Comments. See screenshot:

doc export comments 4

After applying this utility, it will automatically create a new Word document to save the exported comments.

doc export comments 5
doc arrow down
doc export comments 6

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Tip: If you want to export comments in a sheet or workbook, the Create Comment List function in Kutools for Excel can help you.

Export and create a list of comments from active sheet or workbook in Excel

With Kutools for Excel's Create Comment List utility, you can list all comments in the active sheet or workbook in a new sheet or new workbook as you need.
doc list comments
 

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Comments (12)
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This comment was minimized by the moderator on the site
Wow! thank you. Like everyone else said here- this works perfectly. Could this be used to also export comments to excel?
This comment was minimized by the moderator on the site
Hi, DD, there is no feature can directly export comments from Word to Excel, you can copy and paste the comments to Excel after using above method.
This comment was minimized by the moderator on the site
This worked perfect!!!! thank you so much...
This comment was minimized by the moderator on the site
Fantastic - I have never used the VBA it worked a treat
This comment was minimized by the moderator on the site
amazing thanks - even for a non tech geek like me, I was able to follow and make this work - thanks! previously I see instructions like this and think it looks too hard and try and find a better option - but it was easy! I'm aamazed, thanks
This comment was minimized by the moderator on the site
Excellent tips! Thank you
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