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How to merge comments and changes from multiple Word documents?

Author Sun Last modified

If you send an original document to others for review, the comments and changes in the returned files may vary. To easily distinguish the differences among the reviewed documents, you may want to merge the comments and changes from multiple documents into one. Here's how to do it.

Merge comments and changes from multiple documents in Word

Merge comments and changes from multiple documents in Word

  1. Open a Word document, and click "Review" > "Compare" > "Combine".
    Combine option on the ribbon
  2. In the "Combine Documents" dialog box:
    1. Click the "Browse" button Browse icon next to the "Original document" box, select the original document you want to merge, then click "Open".
    2. Click the "Browse" button Browse icon next to the "Revised document" box, select the revised document, then click "Open".
      Combine Documents dialog and Open dialog
  3. In the "Combine Documents" dialog box, click the "More" button to expand additional options.
    Combine Documents dialog
  4. In the expanded options:
    1. Check the "Comments" option in the "Comparison settings" section.
    2. Check the "Original document" option in the "Show changes in" section.
    3. Click the "OK" button.
      Combine Documents dialog with more options displayed
  5. When the Microsoft Word dialog pops up, click the "Continue with Merge" button.
    Dialog box to choose where to keep formatting changes from
  6. Now the original document will be combined with the revised document. You’ll see:
    • The main changes and comments in the left pane.
    • The combined document in the center.
    • The original and revised documents in the right pane (top and bottom respectively).
    Comments and changes from multiple documents are combined
  7. Repeat the above steps to combine all reviewed documents.

Merge multiple Word documents from folders into one

Manually combining Word documents from multiple folders into a single document can be tedious, but the Merge Documents function of Kutools for Word simplifies the task. You can effortlessly add Word documents from multiple folders or include all documents from a single folder into the Merge Document window, specify the merge order and type of breaks, and then merge them seamlessly.

Merge Documents dialog box in Kutools for Word

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