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How to insert a drop down list in Word?

Author: Kelly Last Modified: 2025-04-11

In Word, a drop-down list is a useful content control that allows users to select one of the preset values from a pull-down menu. This article will walk you through the detailed steps to insert a drop-down list in your Word document.

Insert a drop down list in Word

Insert a drop down list in Word

  1. Click "File" > "Options".
  2. In the Word Options dialog box:
    1. Click "Customize Ribbon" in the left panel.
    2. Check the "Developer" option in the right pane.
    3. Click "OK".
      Developer box in the Word Options window
  3. Now that the "Developer" tab is available in the ribbon, click "Developer" > "Drop-Down List Content Control".
    Drop-Down List Content Control button on the Developer tab
  4. The drop-down list is inserted. Now click "Properties" on the "Developer" tab.
    Properties button on the Developer tab
  5. In the Content Control Properties dialog box:
    1. Enter a name in the "Title" field.
    2. Click the "Add" button in the "Drop-Down List Properties" section.
    3. In the Add Choice dialog box, type a choice in the "Display Name" field and click "OK".
    4. Repeat to add more choices as needed.
      Content Control Properties dialog box
  6. Click "OK" to close the dialog box.

Your drop-down list with a custom title and multiple options is now inserted in the document.

A drop-down list is inserted

Easily insert checkbox symbols or clickable checkboxes in Word

Kutools for Word lets you insert checkbox symbols or clickable checkboxes with ease. With just one click via "Kutools" > "Check Box", you can add stylish checkbox symbols, interactive checkboxes, or quickly apply them to entire lists - perfect for forms, checklists, and task documents.

Checkbox options offered by Kutools

Kutools for Word: Enhance your Word experience with hundreds of handy tools. Download now and see the difference!

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