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How to split a Word document into separate files every 5 or n pages?

Author Xiaoyang Last modified

When working with large Word documents, you may need to split the document into smaller, separate files for easier handling, sharing, or editing. Splitting a document every 5 or 10 or a specified number of pages can be a practical solution for managing lengthy content more efficiently.

Manually copying and pasting pages one by one is time-consuming and inefficient. In this tutorial, we will introduce quick and easy methods to split a Word document into separate files every N pages:

Split a Word document into separate files every N pages with VBA code

Split a Word document into separate files every N pages with an amazing feature

Split a Word document into separate files every N pages with VBA code

To split a large document into separate files based on every N pages, the following VBA code can assist you. Follow these steps:

  1. Hold down ALT + F11 to open the Microsoft Visual Basic for Applications window.
  2. Click Insert > Module, and copy and paste the following code into the blank module:
    3. Sub DocumentSplitter()
    Dim xDoc As Document, xNewDoc As Document
    Dim xSplit As String, xCount As Long, xLast As Long
    Dim xRngSplit As Range, xDocName As String, xFileExt As String
    Dim xRegEx As RegExp
    Dim xPageCount As Integer
    Dim xShell As Object, xFolder As Object, xFolderItem As Object
    Dim xFilePath As String
    On Error Resume Next
    Set xDoc = Application.ActiveDocument
    Set xShell = CreateObject("Shell.Application")
    Set xFolder = xShell.BrowseforFolder(0, "Select a Folder:", 0, 0)
    If TypeName(xFolder) = "Nothing" Then Exit Sub
    Set xFolderItem = xFolder.Self
    xFilePath = xFolderItem.Path & "\"
    Application.ScreenUpdating = False
    Set xNewDoc = Documents.Add(Visible:=False)
    xDoc.Content.WholeStory
    xDoc.Content.Copy
    xNewDoc.Content.PasteAndFormat wdFormatOriginalFormatting
    With xNewDoc
        xPageCount = .ActiveWindow.Panes(1).Pages.Count
L1:     xSplit = InputBox("The document contains " & xPageCount & " pages." & _
                 vbCrLf & vbCrLf & "Please enter the number of pages per split:", "Kutools for Word", xSplit)
        If Len(Trim(xSplit)) = 0 Then Exit Sub
        Set xRegEx = New RegExp
        With xRegEx
            .MultiLine = False
            .Global = True
            .IgnoreCase = True
            .Pattern = "[^0-9]"
        End With
        If xRegEx.Test(xSplit) = True Then
            MsgBox "Please enter a valid page number:", vbInformation, "Kutools for Word"
            Exit Sub
        End If
        If VBA.Int(xSplit) >= xPageCount Then
            MsgBox "The entered number exceeds the total page count of the document." & vbCrLf & "Please enter a valid number.", vbInformation, "Kutools for Word"
            GoTo L1
        End If
        xDocName = xDoc. Name
        xFileExt = VBA.Right(xDocName, Len(xDocName) - InStrRev(xDocName, ".") + 1)
        xDocName = Left(xDocName, InStrRev(xDocName, ".") - 1) & "_"
        xFilePath = xFilePath & xDocName
        For xCount = 0 To Int(xPageCount / xSplit)
            xPageCount = .ActiveWindow.Panes(1).Pages.Count
            If xPageCount > xSplit Then
                xLast = xSplit
            Else
                xLast = xPageCount
            End If
            Set xRngSplit = .GoTo(What:=wdGoToPage, Name:=xLast)
            Set xRngSplit = xRngSplit.GoTo(What:=wdGoToBookmark, Name:="\page")
            xRngSplit.Start = .Range.Start
            xRngSplit.Cut
            Documents.Add
            Selection.Paste
            ActiveDocument.SaveAs FileName:=xFilePath & xCount + 1 & xFileExt, AddToRecentFiles:=False
            ActiveWindow.Close
        Next xCount
        Set xRngSplit = Nothing
        xNewDoc.Close wdDoNotSaveChanges
        Set xNewDoc = Nothing
    End With
    Application.ScreenUpdating = True
End Sub
  3. After pasting the code, still in the Microsoft Visual Basic for Applications window, click Tools > References. In the References - Project dialog box, check the Microsoft VBScript Regular Expressions 5.5 option from the Available References list. See screenshots:
    VBA window with Tools > References selected Arrow Microsoft VBScript Regular Expressions 5.5 checked in the References-Project dialog box
  4. Click OK, then press F5 to run the code.
  5. A Browse For Folder dialog box will appear. Select the folder where you want to save the split files, and click OK.

    6. Browse For Folder dialog box

  6. Another prompt will appear asking for the number of pages you want to split by. Enter the desired page count and click OK.

    7. Dialog box for entering the page number to split based on

  7. The document will be split into separate files every N pages. Navigate to the specified folder to view the results.

    8. The document is split into separate files every N pages

Split a Word document into separate files every N pages with an amazing feature

Kutools for Word provides a powerful Split function that enables you to quickly split a large Word document into multiple separate files based on Heading 1, page breaks, section breaks, or pages. This feature streamlines what would otherwise be a tedious manual process.

Kutools for Word, equipped with AI 🤖, offers over 100 handy features to simplify your tasks.
  1. Click Kutools Plus > Split.

    Split button on the Kutools tab on the ribbon

  2. In the dialog box that appears, configure the following options as needed:
    1. Select the Every n pages option from the Split by menu.
    2. Specify the n value in the input box.
    3. Choose a saving location.
    4. Specify a prefix for the split documents.

      Split Document dialog box

  3. After completing the settings, click OK. The document will be split into multiple files based on the selected option (e.g., every 7 pages).

    The document is split into separate files every N pages

Using the Split feature in Kutools for Word makes dividing large documents into smaller, manageable files both simple and efficient.

Kutools for Word is the ultimate Word add-in that streamlines your work and boosts your document processing skills. Get It Now!

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