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How to insert document information in Word?

Author Sun Last modified

When working with a Word document, you may sometimes need to insert document details such as the file name, author, date, or file path. Instead of entering this information manually, Word allows you to insert it as dynamic fields that automatically update when the document properties change. This tutorial will guide you through inserting document information into the document body, as well as how to insert the file name or file path into the header or footer.

Insert document information as fields in Word

Insert file name or path to header or footer with Kutools for Word Good idea

Insert document information as fields in Word

  1. Place the cursor at the location where you want to insert the information, then click Insert > Quick Parts > Field.
    Field option on the ribbon
  2. In the Field dialog, do the following:
    1. Select Document Information from the drop-down list under Categories.
    2. Select Info from the Field names list.
    3. Under Info categories, choose the information you want to insert.
    4. In Format, choose the display format of the information.
      Field dialog box
  3. Click OK. The specified document information will be inserted.

Note: If you want to update the fields, just right-click on the field and select Update Field.

Insert file name or path to header or footer with Kutools for Word

If you want to insert the document name or path into the header or footer, the Insert File Information utility of Kutools for Word provides a quicker and more convenient method than manually using Word fields. It simplifies the process and offers customizable options.

Kutools for Word, equipped with AI 🤖, offers over 100 handy features to simplify your tasks.
  1. Activate the Word document in which you want to insert the file name or path. Click Kutools > Insert > Insert File Information.
  2. In the dialog that appears, choose File name or File path based on your needs, then specify the position where you want to insert the info.
  3. Click OK. The information will be inserted at the specified location.
    Insert file information into the header using Kutools for Word

Note: If you want to update the inserted information in the header or footer, double-click the header or footer area, right-click on the information and select Update Field.

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Demo: Insert file information in a Word document

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