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How to create QR code in Word document?

Author: Xiaoyang Last Modified: 2024-06-13

Creating QR codes in Microsoft Word can be a valuable skill for incorporating web links, personal information, or any data accessible through a QR scan directly into your documents. This detailed guide covers two methods to create a QR code in Word. Additionally, I'll provide optimization tips to enhance the process and output.

Create QR code in Word

Create multiple QR codes in Word with Mail Merge

Video: Create QR code in Word

Create QR code in Word

This section introduces two simple methods for creating QR codes in Microsoft Word, allowing you to effortlessly insert QR codes into your documents.

Create QR code in a Word by using Field codes

Microsoft Word allows you to insert QR codes directly using field codes. Here are the steps to create a QR code:

  1. Click or tap where you want to insert the QR code.
  2. Press Ctrl + F9 keys together to insert the curly brackets {}. (It's necessary to use this key combination because manually typing curly brackets will not function correctly.)
  3. Within the curly brackets, type the following field code:
  4. DISPLAYBARCODE "" QR \q 3 \s 100 \u
    Explanation of parameters:
    • The URL or data to encode.
    • QR: Specifies that the barcode is a QR code.
    • \q 3: Sets the error correction level to 3 (high).
    • \s 100: Defines the size of the QR code as 100x100 pixels.
    • \u: Ensures the data is treated as Unicode.
  5. After typing the field code, right click the field code, and choose Toggle Field Codes. And the QR code is displayed at once. See the demo below:

Create QR code in a Word by using Kutools for Word

Enhance your Microsoft Word documents with the advanced capabilities of Kutools for Word! Not only does this powerful add-in allow you to effortlessly insert QR codes into your documents, but it also offers the unique ability to customize these codes by adding logos directly within them. Whether you're aiming to brand your QR codes for business purposes or add a personal touch for private documents, Kutools makes it simple. Plus, you can conveniently save these QR codes as images, making it easy to use them across various platforms and media.

Tips:To apply this QR Code feature, firstly, you should download the Kutools for Word, and then apply the feature quickly and easily.

After installing Kutools for Word, please do as this:

  1. Click where you want to insert the QR code, and then click Kutools > Barcode > QR Code, see screenshot:
  2. In the Insert QR Code dialog box, please do the following operations:
    • Select the one type of the QR code you need from the Type drop down list and specify the size for the QR code;
    • Then, enter the data you want to create QR code based on into the QR Code Data box;
    •  If you want to insert a logo into the QR code, please check Generate Logo QR code and select the logo you need.
  3. And then, click Insert button, the QR code has been inserted into the document as you need, see screenshot:

Create multiple QR codes in Word with Mail Merge feature

Creating multiple QR codes in a Microsoft Word document can streamline information sharing and enhance the functionality of business documents, event flyers, and more. By leveraging Word's Mail Merge feature along with QR code generation, you can efficiently produce personalized QR codes in bulk. This guide provides a detailed overview of how to use the Mail Merge feature in Word to create multiple QR codes simultaneously.

Step 1: Prepare the data you need

  1. First, you should create the data information in an Excel workbook that you want to insert QR codes into Word document. Save and close the Excel file. See screenshot:
  2. Then, create the data into the Word document, see screenshot:

Step 2: Apply the Mail Merge feature in Word

  1. Open the Word document where you want to insert the QR code, and then, click Mailings > Select Recipients > Use an Existing List, see screenshot:
  2. In the Select Data Source window, please choose the Excel file that contains the information you need to create QR codes based on, see screenshot:
  3. Click Open button, and in the Select Table dialog box, select the sheet contains the information you want to use, and then, click OK button, see screenshot:
  4. Now, in the Word document, click Rules > Next Record under the Mailing tab to insert the next record rule before each label of the product list, see screenshot:
  5. And then, click where you want to insert the QR code, and press Ctrl +F9 keys to insert a pair of field braces, then, enter this text: MERGEBARCODE URL QR between the braces, see screenshot:
    Note: URL is the column header from the Excel file that you want to create the QR codes based on. You should change it to your need.
  6. And then, right click this field code, and select Update Field from the context menu, see screenshot:
  7. Then, please repeat the step 6-step 7 to insert all the field codes as following screenshot shown:
  8. At last, click Preview Results under the Mailing tab, and all the field codes have been displayed as QR codes, see screenshot:

Tips: You can also change the size and color of the QR codes, please do as this:

1. Right click the QR code, and choose Edit Barcode, see screenshot:

2. In the Select a Field and a Barcode Type dialog box, click Advanced button, and in the Advanced option dialog box, specify the size and color you need, see screenshot:

3. And then, click OK > OK to close the dialogs, and the QR code has been formatted as you need.

Related Articles:

  • How to insert text to the margin of the Word document?
  • As we all know, we can only type the text in the edit area of the Word document. But, sometimes, you may want to insert some text on the margin of the Word document as following screenshot shown. How could you insert text to the margin of the Word quickly and easily?

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Comments (3)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
C'est génial, c'est exactement ce qu'il me fallait.
Merci pour cette astuce
Rated 5 out of 5
This comment was minimized by the moderator on the site
Ik kom tot punt 4.

Als ik in word deze lijst open dan word de lijst niet zichtbaar in word.

Wat doe ik verkeerd?
This comment was minimized by the moderator on the site

I've been using this method to create some labels and it works great, however when i reach more than 99 it displays a random number instead of the text i have assigned to the QR.

Any thoughts on how to fix this?
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