How to batch convert multiple Word documents to pdf files?

It is easy for you to convert a Word document to a PDF file with the Save as function in Word. But what if you need to convert all Word documents in a folder into separate PDF files at once? This guide will walk you through how to batch convert multiple Word documents to PDF files in Word.

Batch convert multiple Word documents to pdf files with VBA
Batch convert multiple Word documents to pdf files with Kutools for Word

Batch convert multiple Word documents to pdf files with VBA

The following VBA code allows you to quickly convert all Word documents in a folder to PDF files at once. Follow these steps:

1. In Word, press Alt + F11 to open the Microsoft Visual Basic for Applications window.
2. In the Microsoft Visual Basic for Applications window, click Insert > Module, then copy and paste the following VBA code into the Module window.

   Sub ConvertWordsToPdfs()
   'Updated by Extendoffice 20181123
       Dim xIndex As String
       Dim xDlg As FileDialog
       Dim xFolder As Variant
       Dim xNewName As String
       Dim xFileName As String
       Set xDlg = Application.FileDialog(msoFileDialogFolderPicker)
       If xDlg.Show <> -1 Then Exit Sub
       xFolder = xDlg.SelectedItems(1) + "\"
       xFileName = Dir(xFolder & "*.*", vbNormal)
       While xFileName <> ""
           If ((Right(xFileName, 4)) <> ".doc" Or Right(xFileName, 4) <> ".docx") Then
               xIndex = InStr(xFileName, ".") + 1
               xNewName = Replace(xFileName, Mid(xFileName, xIndex), "pdf")
               Documents.Open FileName:=xFolder & xFileName, _
                   ConfirmConversions:=False, ReadOnly:=False, AddToRecentFiles:=False, _
                   PasswordDocument:="", PasswordTemplate:="", Revert:=False, _
                   WritePasswordDocument:="", WritePasswordTemplate:="", Format:= _
                   wdOpenFormatAuto, XMLTransform:=""
               ActiveDocument.ExportAsFixedFormat OutputFileName:=xFolder & xNewName, _
                   ExportFormat:=wdExportFormatPDF, OpenAfterExport:=False, OptimizeFor:= _
                   wdExportOptimizeForPrint, Range:=wdExportAllDocument, From:=1, To:=1, _
                   Item:=wdExportDocumentContent, IncludeDocProps:=True, KeepIRM:=True, _
                   CreateBookmarks:=wdExportCreateNoBookmarks, DocStructureTags:=True, _
                   BitmapMissingFonts:=True, UseISO19005_1:=False
               ActiveDocument.Close
           End If
           xFileName = Dir()
       Wend
   End Sub

   

3. Press F5 to run the code.
4. A Browse dialog will pop up. Select the folder containing the Word documents you want to convert to PDFs, and click OK.

All Word documents in the selected folder will be converted to separate PDF files. See screenshot:

Batch convert multiple Word documents to pdf files with Kutools for Word

If VBA code is hard to handle, you can try the Convert documents utility of Kutools for Word. This tool simplifies the process, making it more accessible and efficient compared to manual methods in Word.

1. Click Kutools Plus > Doc/Docx.

   

2. In the Document Format Converter window, follow these steps:
   1. Select Convert docx to pdf from the Format Convert drop-down menu.
   2. Click to add documents:

      Choose Files to add individual documents. Choose Folder to add all documents from a specific folder.

   3. By default, PDF files will be saved to the same location as the source files. To change the location, click the Browse button and choose a new destination.
   4. Optionally, check the Delete source files after conversion box to remove the original files after the PDFs are created.
   5. Optionally, check the Keep the modified date of original files box to retain the original file metadata.
   6. Once all settings are complete, click Ok.

   

Now, all .docx format documents have been successfully converted to PDF files.

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