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How to Easily Duplicate a Page in Word: Complete Guide

Author: Siluvia Last Modified: 2024-05-08

When working with Microsoft Word, there are occasions where duplicating a page can be incredibly useful, especially when dealing with template-like content or when specific information needs to be repeated. Whether you're drafting contracts, creating duplicate invoices, or preparing repetitive meeting documents, knowing how to efficiently duplicate a page can save you a significant amount of time. This guide provides step-by-step instructions on several methods to duplicate a page in Word, ensuring you can choose the most suitable approach for your needs.

Duplicate a page in Word

This section explores different techniques to duplicate a page in Word, each tailored to fit different user needs.

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By manually copying and pasting

The simplest way to duplicate a page in Word is by using the copy and paste functions. This method is straightforward and doesn't require any advanced knowledge of Word's features.

  1. Open your Word document and go to the page you want to duplicate.
  2. Click at the beginning of the page, scroll to the end of the page, hold down the Shift key and click at the end of the content to select the whole page.
    Tip: If your document has only one page, simply press Ctrl + A to select the entire page.
  3. Press Ctrl + C to copy the content.
  4. Place your cursor where you want the duplicate page to appear, and then press Ctrl + V to paste the copied content.

Now you have duplicated a page in your document.

Note: To paste the copied content to a new page below the current one, follow these steps:
  1. Click at the end of the copied page. You can insert a blank page by going to the Insert tab and selecting Blank Page from the Pages group, or simply press Ctrl + Enter to start a new page.
  2. Press Ctrl + V to paste the copied content onto the newly created page.

By using the Navigation Pane

For documents with clearly defined headers, the Navigation Pane offers a quick way to organize and duplicate specific pages that are defined by header sections.

  1. Enable the Navigation Pane by going to the View tab and checking the box for Navigation Pane.
  2. In the Navigation Pane, under the Headings tab, right-click the header corresponding to the content you want to duplicate and choose Select Heading and Content from the context menu.
  3. After selecting the header and its corresponding content, press Ctrl + C to copy them.
  4. Place your cursor where you want the duplicate page to appear, and then press Ctrl + V to paste the copied content.
Note: If you are duplicating a specific page rather than a section defined by headers, go to the Pages tab in the Navigation Pane. Click on the desired page to navigate to it quickly in your document. Manually select the content on that page, then use the shortcuts Ctrl + C to copy and Ctrl + V to paste the content wherever you need.

By using a macro automatically

For those who frequently need to duplicate pages and are comfortable with automation, using a macro can save time and effort. This section will show you how to use macro to duplicate a page in word without manually copy and paste.

  1. In the document you want to duplicate a certain page, press the Alt + F11 keys.
  2. In the opening Microsoft Visual Basic for Applications window, click Insert > Module, and then enter the following VBA code.
    VBA code: Duplicate a certain page in Word
    Sub CopyPageContentToPageBelow()
    'Updated by Extendoffice 2024/4/30
        Dim doc As Document
        Dim pageRange As Range
        Dim insertPoint As Range
        Set doc = ActiveDocument
        Dim pageNumber As Long
        pageNumber = 2 'Set the page number you want to copy here
        Set pageRange = doc.GoTo(What:=wdGoToPage, Which:=wdGoToAbsolute, Count:=pageNumber)
        Set pageRange = pageRange.Bookmarks("\Page").Range
        Set insertPoint = pageRange
        insertPoint.Collapse Direction:=wdCollapseEnd 'Set the insertion point to the end of the copied page
        insertPoint.InsertBreak Type:=wdPageBreak
        Set pageRange = Nothing
        Set insertPoint = Nothing
        Set doc = Nothing
    End Sub
    Note: Remember to adjust the pageNumber variable in the code to specify the page number you wish to duplicate. For instance, setting pageNumber = 2 will duplicate the second page of the document.
  3. Press the F5 key to run the code. The specified page will then be automatically copied to a new page immediately following the current one.

By printing to PDF and reinserting

This method involves converting the page to a PDF to ensure layout integrity and then reinserting it back into the Word document. It’s particularly useful for pages with complex layouts, or a particular page needs to be used multiple times within the same document or in different documents.

Step 1: Export the specified page as a PDF file
  1. In the Word document that you want to duplicate a page, go to the File tab and select Print.
  2. Then you need to configure the Print settings as follows:
    1. Change the Printer to Microsoft Print to PDF.
    2. In the Settings section, specify the page number to be duplicated in the Page text box.
    3. Click the Print button. See screenshot:
  3. In the Save Print Output As dialog box, select where to save the PDF file, give a name to it, and then click the Save button.
Step 2: Reinsert the PDF file back to the document
  1. In the document, click on where you want to insert the duplicate page.
  2. Go to the Insert tab, select Object > Text from File. See screenshot:
  3. In the opening Insert File dialog box, find and select the PDF file you have exported in step 1 and then click Insert.
  4. Click the OK button in the Microsoft Word prompt box.

The specified page is now copied into the document.

Note: You can repeat step 2 as many times as necessary to duplicate this specific page in the same document or in different documents.

Duplicating a page in Word doesn’t have to be a tedious process. By following the steps outlined in this guide, you should be able to replicate pages quickly and accurately, enhancing your productivity and efficiency in document preparation. For those eager to delve deeper into Word's capabilities, our website boasts a wealth of tutorials. Discover more Word tips and tricks here.

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