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How to double space in Word - 4 easy methods

Author: Siluvia Last Modified: 2024-05-24

Double spacing in Microsoft Word is a common requirement for academic papers and other documents where readability and space for annotations are important. Whether you need to format your entire document or just parts of it, Word offers several easy methods to apply double spacing. This guide will walk you through four simple ways to adjust the line spacing into double space in your documents.


Double space your entire document

For those who need to format large documents, applying double spacing throughout the entire document can be done with just a few clicks.

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  1. Go to the Design tab in the document that you want to double-space.
  2. Click the Paragraph Spacing drop-down list and select Double from the menu.

The paragraph spacing of the entire document has now been changed to double spacing.

Double space part of your document

If you only need to double space certain sections of your document, Word allows you to selectively apply spacing.

  1. Select the text you want to double space.
  2. Under the Home tab, select Line and Paragraph Spacing > 2.0. See screenshot:

The line spacing of the selected text has now been changed to double spacing.

Note: While this method focuses on selected text, you can apply it to your entire document by pressing Ctrl + A to select all text before following the steps.

Quick double spacing with shortcut keys

For a faster way to apply double spacing, you can use a simple keyboard shortcut.

  1. Select the text you wish to double space.
  2. Press Ctrl + 2. This will instantly apply double spacing to the selected text.
  • This shortcut also works for the whole document if you select everything first with Ctrl + A.
  • To set line spacing to 1.5, use this shortcut: Ctrl + 5.
  • To set line spacing to single spacing, use this shortcut: Ctrl + 1.

Create a Custom Style with Double Spacing

Creating a custom style allows you to apply double spacing along with other formatting options consistently throughout your document. Please do as follows to create a custom style with double spacing in Word.

Step 1: Create a custom style with double spacing
  1. Under the Home tab, click the small arrow in the bottom right corner of the Styles pane.
  2. Click Create a Style from the expanded box.
  3. In the opening Create New Style from Formatting dialog box, name your style (e.g., Double Spaced), and then click the Modify button.
  4. The Create New Style from Formatting dialog box is now expanded as follows, you need to:
    1. Click the Double Space button in the Formatting section.
    2. Click the Format button at the bottom left, it is optional to adjust other settings such as font, color, and alignment to further customize your style.
    3. Click OK to save the new style. See screenshot:
Step 2: Apply the custom style

To apply your new style to any section, just select the text and click on your new style in the Styles pane.

Note: If you apply this style to text that includes headings, the heading style will be overridden.

Double spacing your document in Word is straightforward with these four methods. Whether you're preparing a manuscript, a thesis, or any other document that requires clear, readable text, these tools will help you achieve the desired formatting efficiently. Remember to choose the method that best suits your document's needs and to use styles thoughtfully to maintain your document's formatting integrity. For those eager to delve deeper into Word's capabilities, our website boasts a wealth of tutorials. Discover more Word tips and tricks here.

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