How to update or refresh caption numbers in Word?

Caption numbers will be out of order, if we move captions or deleting them throughout the editing process. Then we have to correct the caption numbers. How can we update or refresh the caption n umbers at once？Here are some simple and useful tips for updating or refreshing the caption numbers in Word.

Updating or refreshing caption numbers with short-cuts

Updating or refreshing caption numbers with VBA

Updating or refreshing caption numbers with Kutools for Word

Updating or refreshing caption numbers with short-cuts

It is very easy to use short-cuts to handle this problem. But you have to remember to do it.

Step 1:Press Ctrl-A to select all the text in the document.

Step 2:Press F9

All the caption numbers will be updated.

Updating or refreshing caption numbers with VBA

Alternatively, we can use VBA code to update or refresh the caption numbers. You can follow the instructions below.

Step 1: Press “Alt-F11” to open the Microsoft Visual Basic for Application window;

Step 2: Click Module on the Insert tab, copy and paste the following VBA code into the Module window;

Step 3: Then click Run button to apply the VBA.

The VBA code of updating or refreshing the caption numbers:

Sub UpdateCaptionNumbers()
Dim oStory As Range
Dim oField As Field
For Each oStory In ActiveDocument.StoryRanges
For Each oField In oStory.Fields
oField.Update
Next oField
Next oStory
End Sub

Updating or refreshing caption numbers with Kutools for Word

Though the methods above are not very difficult to update or refresh caption numbers, here is the easiest way for you to update or refresh caption. That is Kutools for Word. After you have installed Kutools for Word, you can update or refresh caption numbers with one click.

After installing Kutools for Word, please do as below:（Free Download Kutools for Word Now!)

1. Please apply this utility by clicking Kutools Plus > Refresh in the Captions group. See screenshot:

2. After you clicking Refresh button, you will see all caption numbers are updated. See screenshots:

  Demo : Update and refresh captions in word

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