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How to update or refresh caption numbers in Word?

Caption numbers will be out of order, if we move captions or deleting them throughout the editing process. Then we have to correct the caption numbers. How can we update or refresh the caption n umbers at once?Here are some simple and useful tips for updating or refreshing the caption numbers in Word.

Updating or refreshing caption numbers with short-cuts

Updating or refreshing caption numbers with VBA

Updating or refreshing caption numbers with Kutools for Wordgood idea3

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Updating or refreshing caption numbers with short-cuts

It is very easy to use short-cuts to handle this problem. But you have to remember to do it.

Step 1:Press Ctrl-A to select all the text in the document.

Step 2:Press F9

All the caption numbers will be updated.


Updating or refreshing caption numbers with VBA

Alternatively, we can use VBA code to update or refresh the caption numbers. You can follow the instructions below.

Step 1: Press “Alt-F11” to open the Microsoft Visual Basic for Application window;

Step 2: Click Module on the Insert tab, copy and paste the following VBA code into the Module window;

Step 3: Then click Run doc-remove-numeric-characters-1 button to apply the VBA.

The VBA code of updating or refreshing the caption numbers:

Sub UpdateCaptionNumbers()
Dim oStory As Range
Dim oField As Field
For Each oStory In ActiveDocument.StoryRanges
For Each oField In oStory.Fields
oField.Update
Next oField
Next oStory
End Sub


Updating or refreshing caption numbers with Kutools for Word

Though the methods above are not very difficult to update or refresh caption numbers, here is the easiest way for you to update or refresh caption. That is Kutools for Word. After you have installed Kutools for Word, you can update or refresh caption numbers with one click.

Kutools for Word, with more than 100 handy functions, makes your jobs easier. 

After installing Kutools for Word, please do as below:(Free Download Kutools for Word Now!)

1. Please apply this utility by clicking Enterprise > Refresh in the Captions group. See screenshot:

doc refresh caption 1

2. After you clicking Refresh button, you will see all caption numbers are updated. See screenshots:


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  • To post as a guest, your comment is unpublished.
    Lisa · 2 years ago
    I am attempting to do the same - to renumber figures/photos after moving them around, without deleting and then putting them back in.
    I see the instructions to select all, then F9 or right click on 'update fields'. But since I don't want to include the cover photo and frontispiece photo (which I had to 'fool' into numbering that way) in the renumbering, I selected everything after those, starting with my figure 1 to the end. I then tried both F9 and update fields, and nothing happened.Word 10 in a docx file. Thanks.
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    mostafa · 3 years ago
    Thank you very much really
  • To post as a guest, your comment is unpublished.
    nfrozi · 3 years ago
    Thank you. It works :)
  • To post as a guest, your comment is unpublished.
    søren · 3 years ago
    Thank you !! Ctrl-A + F9 rules (-: just a pity not to have learned this easy trick long ago
  • To post as a guest, your comment is unpublished.
    Aubrey · 3 years ago
    Just finished a 6000 page report and tried your Ctrl-A, F9 method. My computer almost died and took a long time to process this request (due to so many references in my document). You should include a warning about this because my paper is due in 30 minutes.