How to update or refresh caption numbers in Word?
Captions in Word are used to label figures, tables, and other objects, providing a clear reference for readers. As you edit your document by adding or deleting figures and tables, the caption numbers may become out of sequence. It’s essential to update or refresh these caption numbers to maintain accuracy and consistency throughout your document.
In this tutorial, we will guide you through the steps to easily update or refresh caption numbers in Word, ensuring your document remains well-organized and professional.
Updating or refreshing caption numbers with shortcuts
Using shortcuts is an easy way to update or refresh caption numbers in your document, but you need to remember to do it.
- Press Ctrl + A to select all the text in the document.
- Press F9 to update the caption numbers.
All the caption numbers in the document will be updated immediately.
Updating or refreshing caption numbers with VBA
Alternatively, we can use VBA code to update or refresh the caption numbers. You can follow the instructions below.
Step 1: Press “Alt-F11” to open the Microsoft Visual Basic for Application window;
Step 2: Click Module on the Insert tab, copy and paste the following VBA code into the Module window;
Step 3: Then click Run 
button to apply the VBA.
The VBA code of updating or refreshing the caption numbers:
Sub UpdateCaptionNumbers()
Dim oStory As Range
Dim oField As Field
For Each oStory In ActiveDocument.StoryRanges
For Each oField In oStory.Fields
oField.Update
Next oField
Next oStory
End SubUpdating or refreshing caption numbers with Kutools for Word
Though the methods above are not very difficult to update or refresh caption numbers, here is the easiest way for you to update or refresh caption. That is Kutools for Word. After you have installed Kutools for Word, you can update or refresh caption numbers with one click.
After installing Kutools for Word, please do as below:
1. Please apply this utility by clicking Kutools Plus > Refresh in the Captions group. See screenshot:
2. After you clicking Refresh button, you will see all caption numbers are updated. See screenshots:
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Demo: Update and refresh captions in Word
Discover the Kutools / Kutools Plus tab in this video from Kutools for Word. Enjoy 100+ features and permanently free AI utilities. Download now!
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