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How to show or hide all hidden text quickly in Word?

How to quickly show the hidden text just in case you forget they are actually in document?

Using Word command to show or hide hidden text

--Show/hide hidden text in Word Option

--Show/hide hidden text by Show/hide function

Quickly show or hide hidden text with Kutools

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arrow blue right bubble Using Word command to show or hide hidden text

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Show/hide hidden text in Word Option

Step1:

If you are using Word 2010 / 2013: Click Filetab  > click Options

If you are using Word 2007: Click Officeicon  > click Word Options

Step 2: check Hidden text to show hidden text in document, and uncheck to hide them. Check or uncheck Show all formatting marks

Show/hide hidden text by Show/hide function

Click Home tab > click Show/hidebutton doc-soh-hiddentext-2 in Paragraph group

The keyboard shortcut of Show/hide function:Ctrl+* (sometimes written as Shift+Ctrl+8 ).

TIP: Show/hide function can be used to show or hide all formatting marks in Word, and it’s unavailable if you have checked Hidden text item in Display.


arrow blue right bubble Quickly show or hide hidden text with Kutools

Kutools provides you the easy way to show or hide hidden text and some other formatting marks, too.

Kutools for Word, a handy add-in, includes groups of tools to ease your work and enhance your ability of processing word document. Free Trial for 45 days! Get It Now!

Please apply the utility by clicking Enterprise > Display Settings, see screenshot:

doc-show-hide-text-1

And then check Hidden Text in the pop-up dialog, see screenshot:

doc-show-hide-text-2

You can see the result as shown as bellow:

doc-show-hide-text-3
doc-show-hide-text-5
doc-show-hide-text-4

 

For more information, please visit: quickly show hidden text.


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  • To post as a guest, your comment is unpublished.
    Stephen Gray · 1 months ago
    I need a way to get fields, e.g. XE index fields, out of the text and in a right margin or equivalent. Having them mixed in with the text is horrible!
  • To post as a guest, your comment is unpublished.
    NagendraKumarK · 1 years ago
    I see some special characters i.e., tab character and ... symbol in word document when i click on show/hide option. Please let me know how to get rid of special characters when i click on show/hide option.

    PS: I checked under Options >> Display >> Tab character, Spaces are unchecked.
  • To post as a guest, your comment is unpublished.
    Jaret · 3 years ago
    is there any way to hide a paragraph of text, and then have a text button on the document, and once that is pressed have the hidden text comes up? This is for a type of informational document for work, so if anyone can help that would be great
    • To post as a guest, your comment is unpublished.
      Знаток · 2 years ago
      [quote]># Jaret 2014-08-04 17:21
      Есть ли способ, чтобы скрыть абзац текста, а затем текстовое кнопку на документе, и как только это будет нажата есть скрытый текст приходит? Это для типа информационного документа для работы, так что если кто может помочь, что было бы здорово
  • To post as a guest, your comment is unpublished.
    Nancy Hollo · 3 years ago
    Thanks for that macro. Word does so many functions if they pack anything more into this program they'll need to install artificial intelligence to tell us where it all is! It's websites like this that are making it so easy to get questions quickly answered.
  • To post as a guest, your comment is unpublished.
    Jennifer · 3 years ago
    That's no answer. We're looking for a way to toggle between hide/show text, not open a bunch of tabs and dialog boxes each time. Just one click.
    • To post as a guest, your comment is unpublished.
      Karen · 1 years ago
      If you click on the paragraph button in the toolbar, it will show all the hidden text immediately, along with the formatting. Clicking on that button again will hide the text and the formatting; it's a toggle.
    • To post as a guest, your comment is unpublished.
      John · 3 years ago
      I just built the following Word macro to toggle between hide/show text and assigned it to a keyboard shortcut (Alt+H):

      Sub ShowHiddenText()
      '
      ' ShowHiddenText Macro
      ' Toggle Show/Hide setting for Hidden Text
      '
      If ActiveWindow.View.ShowHiddenText = True Then
      ActiveWindow.View.ShowHiddenText = False
      Else
      ActiveWindow.View.ShowHiddenText = True
      End If
      End Sub