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How to vlookup values across multiple worksheets?

In excel, we can easily apply the vlookup function to return the matching values in a single table of a worksheet. But, have you ever considered that how to vlookup value across multiple worksheet? Supposing I have the following three worksheets with range of data, and now, I want to get part of the corresponding values based on the criteria from these three worksheets, see screenshots:

Vlookup values from multiple worksheets with an array formula

Vlookup values from multiple worksheets with a normal formula

Vlookup values from multiple worksheets with an awesome feature


Vlookup values from multiple worksheets with an array formula

To use this array formula, you should give these three worksheets a range name, please list your worksheet names in a new worksheet, such as following screenshot shown:

1. Give these worksheets a range name, select the sheet names, and type a name in the Name Box which next to the formula bar, in this case, I will type Sheetlist as the range name, and then press Enter key.

2. And then you can enter the following long formula into your specific cell:

=VLOOKUP(A2,INDIRECT("'"&INDEX(Sheetlist,MATCH(1,--(COUNTIF(INDIRECT("'"&Sheetlist&"'!$A$2:$B$6"),A2)>0),0))&"'!$A$2:$B$6"),2,FALSE)

3. And then, press Ctrl + Shift + Enter keys together to get the first corresponding value, then drag the fill handle down to the cells that you want to apply this formula, all the relative values of each row have been returned as follows:

Notes:

1. In the above formula:

  • A2: is the cell reference which you want to return its relative value;
  • Sheetlist: is the range name of the worksheet names I have created in step1;
  • A2:B6: is the data range of the worksheets you need to search;
  • 2: indicates the column number that your matched value is returned.

2. If the specific value you lookup doesn't exist, a #N/A value will be displayed.


Demo: Vlookup values from multiple worksheets with an array formula


Vlookup matching records from multiple worksheets in Excel

It may be troublesome for you to look up corresponding values from multiple worksheets, but, with Kutools for Excel's LOOKUP Across Multiple Sheets utility, you can quickly solve this task without any complex formulas.           Click to download Kutools for Excel!

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Vlookup values from multiple worksheets with a normal formula

If you do not want to make the range name and are not familiar with the array formula, here also has a normal formula to help you.

1. Please type the following formula into a cell you need:

=IFERROR(VLOOKUP($A2,Sheet1!$A$2:$B$6,2,FALSE),IFERROR(VLOOKUP($A2,Sheet2!$A$2:$B$6,2,FALSE),VLOOKUP($A2,Sheet3!$A$2:$B$6,2,FALSE)))

2. And then drag the fill handle down to the range of cells you want to contain this formula, see screenshot:

Notes:

1. In the above formula:

  • A2: is the cell reference which you want to return its relative value;
  • Sheet1, Sheet2, Sheet3: are the sheet names which include the data you want to use;
  • A2:B6: is the data range of the worksheets you need to search;
  • 2: indicates the column number that your matched value is returned.

2. For much easier to understand this formula, in fact, the long formula is composed by several vlookup function and connect with the IFERROR function. If you have more worksheets, you just need to add the vlookup function in conjunction with the IFERROE after the formula.

3. If the specific value you lookup doesn't exist, a #N/A value will be displayed.


Vlookup values from multiple worksheets with an awesome feature

Maybe the above two formulas are too difficult to use for you, here, I will introduce a powerful feature, Kutools for Excel's LOOKUP Across Multiple Sheets, with this feature, you can quickly deal with this job if there are dozens or hundreds of worksheets.

Tips:To apply this LOOKUP Across Multiple Sheets feature, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.

After installing Kutools for Excel, please do as this:

1. Click Kutools > Super Lookup > LOOKUP Across Multiple Sheets, see screenshot:

2. In the LOOKUP Across Multiple Sheets dialog box, please do the following operations:

  • Select the lookup value cells and output cells from the Lookup values and Output Range section;
  • Then, select and add the data range from other sheets into the Data range list box.

Note: If you want to replace the #N/A error value with another text value, you just need to check Replace #N/A error value with a specified value option, and then type the text you need.

3. Then, click OK button, all the matching records have been returned across multiple worksheets, see screenshots:

Click to Download Kutools for Excel and free trial Now!


More relative articles:

  • Vlookup Matching Value From Bottom To Top In Excel
  • Normally, the Vlookup function can help you to find the data from top to bottom to get the first matching value from the list. But, sometimes, you need to vlookup from bottom to top to extract the last corresponding value. Do you have any good ideas to deal with this task in Excel?
  • Vlookup And Concatenate Multiple Corresponding Values In Excel
  • As we all known, the Vlookup function in Excel can help us to lookup a value and return the corresponding data in another column, but in general, it can only get the first relative value if there are multiple matching data. In this article, I will talk about how to vlookup and concatenate multiple corresponding values in only one cell or a vertical list.
  • Vlookup Across Multiple Sheets And Sum Results In Excel
  • Supposing, I have four worksheets which have the same formatting, and now, I want to find the TV set in the Product column of each sheet, and get the total number of order across those sheets as following screenshot shown. How could I solve this problem with an easy and quick method in Excel?
  • Vlookup And Return Matching Value In Filtered List
  • The VLOOKUP function can help you to find and return the first matching value by default whether it is a normal range or filtered list. Sometimes, you just want to vlookup and return only the visible value if there is a filtered list. How could you deal with this task in Excel?

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Comments (17)
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This comment was minimized by the moderator on the site
can you convert the formula into plain text
This comment was minimized by the moderator on the site
hi, in multiple use sheet , iwant to value increase by serial. =VLOOKUP($C10,'[apri.xlsx]ahm'!$C$10:$L$10,6,FALSE) =VLOOKUP($C10,'[april.xlsx]ahm'!$C$10:$L$10,7,FALSE) autometically value can change in formula
This comment was minimized by the moderator on the site
Hi, I am also having problem using this formula to compile the values from multiple sheet.
This comment was minimized by the moderator on the site
when i try this foirmula its not valid
This comment was minimized by the moderator on the site
this formula is not valid when i am triying in my excel
This comment was minimized by the moderator on the site
try using Iferror funtion icluding vlookup..
This comment was minimized by the moderator on the site
Here is an example of what that would look like. =IFERROR(VLOOKUP(A1,Sheet1!A:B,2,FALSE),IFERROR(VLOOKUP(A1,Sheet2!A:B,2,FALSE),IFERROR(VLOOKUP(A1,Sheet3!A:B,2,FALSE),"Item Not Found!")))


Essetially look in Sheet1 for this value, if you can't find it, look in Sheet2. If it isn't there look in Sheet3, and if after all of that it can't be found, tell me that the value could not be found.
This comment was minimized by the moderator on the site
Hi Sir, Please help me I have open a excel book in which more than 50 on sheet data available but summary available at sheet one but I want pick value from every sheet. So please help out how can i pick value please sir do urgently. I am waiting for your response definietly I will appreciate your response. regard's Mohd Shehzaad Khan
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I want to bring mutiple sheets informatiom into one sheets lke pivot table and i want them to be connect..same structures..i did by consolidation but the column department (one field)numbers are not spreading out colums wise (other fields are spread over the columns)..can anyone help plz..
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=IFERROR(VLOOKUP($A2,Sheet1!$A$2:$B$5,2,FALSE),IFERROR(VLOOKUP($A2,Sheet2!$A$2:$B$5,2,FALSE),VLOOKUP($A2,Sheet3!$A$2:$B$5,2,FALSE))) in above formula, instead 2(column number) i want match criteria with main sheet. please help me
This comment was minimized by the moderator on the site
Hi, I am trying to look up multiple sheets to another sheets... can you help me?
This comment was minimized by the moderator on the site
sorry guys wrongly comment on wrong site
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