Skip to main content

Count number of visible rows in a filtered list in Excel

To count number of visible rows in a filtered list in Excel, you can apply the SUBTOTAL function to easily get it done.

How to count number of visible rows in a filtered list in Excel?

Supposing you have a filtered data table as the below screenshot shown, to count how many rows are displayed, you can do as follows.

Generic Formula

=SUBTOTAL(3,range)

Arguments

Range: The range you will count visible rows.

How to use this formula?

1. Select a blank cell to output the result.

2. Enter the below formula into it and press the Enter key.

=SUBTOTAL(3,B3:B15)

Notes:

1) When a filter is active in range B3:B15, to count the number of visible rows, you can apply this formula:

=SUBTOTAL(3,B3:B15)

2) For a range contains manually hiding rows rather than applying auto filter, to count only visible rows, you can apply this formula:

=SUBTOTAL(103,B3:B15)

How this formula works?

=SUBTOTAL(3,B3:B15)

The SUBTOTAL function is useful for ignoring hidden items in a filtered list or table. It can be used for performing different calculation such as average, count, max and so on.

Related functions

Excel SUBTOTAL function
The Excel SUBTOTAL function returns a subtotal in a list or database

Related formulas

Count unique values in a range
This tutorial explains how to count only the unique values among duplicates in a list in Excel with specified formulas.

Count unique values with criteria
This step-by-step guide helps to count only unique values based on a specified criteria in another column

Count visible rows with criteria
This tutorial provides detailed steps to help you count visible rows with criteria.

Use COUNTIF on a non-contiguous range
This step-by-step guide demonstrates how to use the countif function on a non-contiguous range in Excel.

The Best Office Productivity Tools

Kutools for Excel - Helps You To Stand Out From Crowd

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions…
Popular Features: Find, Highlight or Identify Duplicates  |  Delete Blank Rows  |  Combine Columns or Cells without Losing Data  |  Round without Formula ...
Super VLookup: Multiple Criteria  |  Multiple Value  |  Across Multi-Sheets  |  Fuzzy Lookup...
Adv. Drop-down List: Easy Drop Down List  |  Dependent Drop Down List  |  Multi-select Drop Down List...
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Columns to Select Same & Different Cells ...
Featured Features: Grid Focus  |  Design View  |  Big Formula Bar  |  Workbook & Sheet Manager | Resource Library (Auto Text)  |  Date Picker  |  Combine Worksheets  |  Encrypt/Decrypt Cells  |  Send Emails by List  |  Super Filter  |  Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets:  12 Text Tools (Add Text, Remove Characters ...)  |  50+ Chart Types (Gantt Chart ...)  |  40+ Practical Formulas (Calculate age based on birthday ...)  |  19 Insertion Tools (Insert QR Code, Insert Picture from Path ...)  |  12 Conversion Tools (Numbers to Words, Currency Conversion ...)  |  7 Merge & Split Tools (Advanced Combine Rows, Split Excel Cells ...)  |  ... and more

Kutools for Excel Boasts Over 300 Features, Ensuring That What You Need is Just A Click Away...

Description

Office Tab - Enable Tabbed Reading and Editing in Microsoft Office (include Excel)

  • One second to switch between dozens of open documents!
  • Reduce hundreds of mouse clicks for you every day, say goodbye to mouse hand.
  • Increases your productivity by 50% when viewing and editing multiple documents.
  • Brings Efficient Tabs to Office (include Excel), Just Like Chrome, Edge and Firefox.
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Please leave your comments in English
Guest
Posting as Guest
×
Rate this post:
Reset
0   Characters
Suggested Locations