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Count number of visible rows in a filtered list in Excel

To count number of visible rows in a filtered list in Excel, you can apply the SUBTOTAL function to easily get it done.

How to count number of visible rows in a filtered list in Excel?

Supposing you have a filtered data table as the below screenshot shown, to count how many rows are displayed, you can do as follows.

Generic Formula



Range: The range you will count visible rows.

How to use this formula?

1. Select a blank cell to output the result.

2. Enter the below formula into it and press the Enter key.



1) When a filter is active in range B3:B15, to count the number of visible rows, you can apply this formula:


2) For a range contains manually hiding rows rather than applying auto filter, to count only visible rows, you can apply this formula:


How this formula works?


The SUBTOTAL function is useful for ignoring hidden items in a filtered list or table. It can be used for performing different calculation such as average, count, max and so on.

Related functions

Excel SUBTOTAL function
The Excel SUBTOTAL function returns a subtotal in a list or database

Related formulas

Count unique values in a range
This tutorial explains how to count only the unique values among duplicates in a list in Excel with specified formulas.

Count unique values with criteria
This step-by-step guide helps to count only unique values based on a specified criteria in another column

Count visible rows with criteria
This tutorial provides detailed steps to help you count visible rows with criteria.

Use COUNTIF on a non-contiguous range
This step-by-step guide demonstrates how to use the countif function on a non-contiguous range in Excel.

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