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Two-way summary counting in Excel using COUNTIFS

Author: Siluvia Last Modified: 2021-10-21

The COUNTIF function can be used to count the number of cells that meet a certain criterion in Excel. But sometimes, you may need to count cells based on more than one criterion. In this tutorial, we will discuss how to use the COUNTIFS function to create two-way summary count in Excel.


How to perform two-way summary counting using COUNTIFS?

As shown in the table below, supposing you want to count how many males and females there are in the given countries respectively, you can follow the below steps.

Generic Formulas

=COUNTIFS(criteria_range1, criteria1, criteria_range2, criteria2, ... )

Arguments

Criteria_range1: The first range where you want to evaluate the criteria;
Criteria1: The first criteria that define which cells to be counted.
Criteria_range2, criteria2, ...: The additional ranges and their associated criteria. It allows you to apply no more than 127 range/criteria pairs.

How to use this formula?

In this case, $D$3:$D$11 is the range1, China is the criteria1 that locates in $G3, $E$3:$E$11 is the range2, and H$2 is the cell reference containing the criteria2.

1. Select a cell to place the first result. In this case, I select cell H3.

2. Enter the below formula into it and press the Enter key to get the result.

=COUNTIFS($D$3:$D$11,$G3,$E$3:$E$11,H$2)

Note: If the criteria argument is a reference to an empty cell, the COUNTIFS function treats the empty cell as a 0 value.

3. Select the first result cell:

3.1) Drag the AutoFill Handle right to the cell to get the number of females in the same country.
3.2) Keep the row selected, and then drag the AutoFill Handle down to get the number of males and females in the other countries. See screenshot:


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