Skip to main content

Excel SUBSTITUTE Function

Author: Siluvia Last Modified: 2019-12-20

The Microsoft Excel SUBSTITUTE function replaces text or characters within a text string with another text or characters.


=SUBSTITUTE(text, old_text, new_text, [instance_num])


Text (Required): The text or the cell reference that containing text to substitute.

Old_text (Required): The text you want to replace.

New_text (Required): The text you want to replace the old text with.

[Instance_num] (Optional): Specifies which instance to substitute. If omitted, all instances will be substituted with the new text.

Return Value

The text after substituted


Example 1: Substitute all instances of a text with another

The SUBSTITUTE function can help to replace all instances of a specific text with a new text.

As the below example shown, you want to substitute all number “3” with “1” in B2 cell, please select a cell to output the result, copy the below formula into the Formula Bar and press the Enter key to get the result.


  • 1) In this case, the [instance_num] argument is omitted, so all the number 3 are substituted with 1.
  • 2) Keep the new_text argument empty, it will remove the old text and replace with nothing. See the below formula and screenshot:
Example 2: Substitute specific instance of a text with another

As the below screenshot shown, you only want to substitute the first instance of “1” with “2” in B3, please select a blank cell, copy the below formula into it and press the Enter key to get the result.

Note: Here the [instance_num] argument is 1, which means the first instance of “1” will be substituted. If you want to substitute the second instance of “1”, please change the [instance_num] argument to 2.

Related Functions

Excel TEXT function
The TEXT function converts a value to text with a specified format in Excel.

Excel TEXTJOIN Function
The Excel TEXTJOIN function joins multiple values from a row, column or a range of cells with specific delimiter.

Excel TRIM Function
The Excel TRIM function removes all extra spaces from text string and only keeps single spaces between words.

Excel UPPER Function
The Excel UPPER function converts all letters of a given text to uppercase.

The Best Office Productivity Tools

Kutools for Excel - Helps You To Stand Out From Crowd

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates  |  Delete Blank Rows  |  Combine Columns or Cells without Losing Data  |  Round without Formula ...
Super VLookup: Multiple Criteria  |  Multiple Value  |  Across Multi-Sheets  |  Fuzzy Lookup...
Adv. Drop-down List: Easy Drop Down List  |  Dependent Drop Down List  |  Multi-select Drop Down List...
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  Compare Columns to Select Same & Different Cells ...
Featured Features: Grid Focus  |  Design View  |  Big Formula Bar  |  Workbook & Sheet Manager | Resource Library (Auto Text)  |  Date Picker  |  Combine Worksheets  |  Encrypt/Decrypt Cells  |  Send Emails by List  |  Super Filter  |  Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters ...)  |  50+ Chart Types (Gantt Chart ...)  |  40+ Practical Formulas (Calculate age based on birthday ...)  |  19 Insertion Tools (Insert QR Code, Insert Picture from Path ...)  |  12 Conversion Tools (Numbers to Words, Currency Conversion ...)  |  7 Merge & Split Tools (Advanced Combine Rows, Split Excel Cells ...)  |  ... and more

Kutools for Excel Boasts Over 300 Features, Ensuring That What You Need is Just A Click Away...


Office Tab - Enable Tabbed Reading and Editing in Microsoft Office (include Excel)

  • One second to switch between dozens of open documents!
  • Reduce hundreds of mouse clicks for you every day, say goodbye to mouse hand.
  • Increases your productivity by 50% when viewing and editing multiple documents.
  • Brings Efficient Tabs to Office (include Excel), Just Like Chrome, Edge and Firefox.
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations