How to assign and reassign tasks in Outlook?
It is easy to keep track of your work with the Tasks feature in Microsoft Outlook. Not only can you build tasks for yourself, but also create tasks for other people. Here is a guild to help you assign tasks to others in Outlook easily, and reassign received tasks as well.
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If you need to create a new task and assign it to others immediately, you can follow these steps:
Step 1: Get into the Task Window and edit a new task.
You can click the Home > New Items > Task to get into the Task Window in Outlook 2010/2013.
You can click the File > New > Task to get into the Task Window in Outlook 2007.
Step 2: Click the Assign Task button in the Manage Task group under the Task tab in the Ribbon. See the following screen shot:
Step 3: Then the From box, To box and Send button appear above the Subject box. Just type names or email address in the To box.
Step 4: Click the Send button, and this new built task is assigned to the people whose email addresses you typed in the To box.
Supposing you have created a task already, but now you need to assign it to other people, how to deal with it? There are a double of methods to assign a built task in Outlook.
Method A: Right click the built task
First of all, click the Tasks in the navigation pane to display all tasks; secondly right click the built task you will assign, and then click the Assign Task item in the drop down menu. See the following screen shot:
Now you will get into the Task Window, please enter emails addresses in the To box, and click the Send button.
Note: the right clicking method works well in Microsoft Outlook 2007, 2010 and 2013.
Method B: reopen and edit the built task by double-clicking
The other method is to reopen the built task by double-clicking the built task, and then click the Assign Task button in the Manage Task group under the Task tab in the Ribbon. (See screen shot 1)
At last in the To box enter emails addresses of whom you will assign the built task to, and click the Send button.
You may receive a task before, and now you need to reassign this task to others, how? You can do it with following steps:
Step 1: Get the assigning email you received, and open it by double clicking.
Step 2: Now you get into a Task Window. See the following screen shot. Click the Assign Task button in the Manage Task group under Task Tab.
Step 3: In the To box, enter names or email addressed you will reassign the task to.
Step 4: Click the Send button.
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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- To post as a guest, your comment is unpublished.· 3 years agoHow to assign task in Office 365, like we do in outlook 2010?
- To post as a guest, your comment is unpublished.· 5 years agoI have daily tasks setup to go through daily production work. While away on business I assign these tasks to someone else.
When I return I have them reassign the task to me. The problem is that now whenever I complete these daily tasks it now sends emails to myself and the person I assigned them to.
The emails are annoying, can I get rid of them? Or do I have to delete and re-setup all my daily tasks?
- To post as a guest, your comment is unpublished.· 5 years agoHow to you assign a task to yourself FROM a contact?
So I'm looking at Joe Smith - need to place a reminder/task to call him next week - I assign the task but goes to my "to-do" folder in tasks and doesn't pop up in my reminder window.
- To post as a guest, your comment is unpublished.· 5 years agoWhen you reassign task that other people assigned to you, will the task originator be notified as to who is the "new" task owner? I've tested out with my manager, it showed in her sent files that it notified task creator but some reason, I did not received that notification.