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Kutools for Excel is a powerful add-in that frees you from performing time-consuming operations in Excel, such as combine sheets quickly, merge cells without losing data, paste to only visible cells, count cells by color and so on. 300+ powerful features / functions for Excel 2019, 2016, 2013, 2010, 2007 or Office 365!

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How to automatically accept meeting request from specific person in Outlook?

When receiving meeting invitation in Outlook, you need to manually accept the meeting request and send the response to the sender. Is there any easy way to automatically accept it from a specific person in Outlook? The method in this article will do you a favor.

Auto accept meeting request from specific person with VBA code


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Auto accept meeting request from specific person with VBA code

The below VBA code can help you to automatically accept meeting request which sent from a specific person in Outlook. Please do as follows.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, double click ThisOutlookSession in the left pane to open the Code window, and then copy below VBA code into the window. See screenshot:

VBA code: Auto accept meeting request from specific person in Outlook

Public WithEvents GItems As Outlook.Items
'Updated by ExtendOffice 20180814
Private Sub Application_Startup()
    Set GItems = Outlook.Application.Session.GetDefaultFolder(olFolderInbox).Items
End Sub
Private Sub GItems_ItemAdd(ByVal Item As Object)
Dim xMtRequest As MeetingItem
Dim xAppointmentItem As AppointmentItem
Dim xMtResponse As MeetingItem
If Item.Class = olMeetingRequest Then
    Set xMtRequest = Item
    Set xAppointmentItem = xMtRequest.GetAssociatedAppointment(True)
    If xAppointmentItem.GetOrganizer.Name = "Sender Name" Then
        With xAppointmentItem
            .ReminderMinutesBeforeStart = 45
            .Categories = "Orange Category"
            .Save
        End With
        Set xMtResponse = xAppointmentItem.Respond(olMeetingAccepted)
        xMtResponse.Send
        xMtRequest.Delete
    End If
End If
End Sub

Note: In the code, please replace the “Sender Name” with the sender’s display name.

3. Save the code, then press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

4. Restart the Outlook to take this code effect.

From now on, when receiving meeting requests sent from the person you specified in the code, the meeting will be accepted automatically and the sender will receive a respond email as well.

Note: The email account which receiving the meeting request should be the default account in your Outlook.


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