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How to change the author name for comment in Word

This article is talking about changing the default author name for comments, or changing the existing author name in a document to a new one. Please try the below two methods.

Change the comments’ author name for future use

Change the existing comment’s author name of a document


Change the comments’ author name for future use

If you want to change the comment’s author name for future use, please change the User Name in Word Options window.

1. In an opened Word document, click File > Options. In the Word Options window, make sure you are locating in the General tab, change the name in the User name box as below screenshot shown, and finally click the OK button.

Now you have changed the default user name for comments in Word document.


Change the existing comment’s author name of a document

If you have received a document with lots of comments, and you want to change all comments’ author names to a certain one, the following VBA code will do you a favor.

1. Select the range contains comments or select the whole document you will change the author names by pressing the Ctrl + A keys, press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the opening Microsoft Visual Basic for Applications window, click Insert > Module. Then copy below VBA code into the Module window.

VBA code: Change the existing comments’ author name of document

Sub ChangeCommentAuthor()
'Updated by EntendOffice 20181112
    Dim I As Long
    Dim xNewName As String
    Dim xShortName As String
    If Selection.Comments.Count = 0 Then
        MsgBox "No comments in your selection!", vbInformation, "KuTools for Word"
        Exit Sub
    End If
    xNewName = InputBox("New author name?", "KuTools for Word")
    xShortName = InputBox("New author initials?", "KuTools for Word")
    If xNewName = "" Or xShortName = "" Then
        MsgBox "The author name/initials can’t be empty.", vbInformation, "Kutools for Word"
        Exit Sub
    End If
    With Selection
        For I = 1 To .Comments.Count
            .Comments(I).Author = xNewName
            .Comments(I).Initial = xShortName
        Next I
    End With
End Sub

3. Press the F5 key to run the code. In the opening Comments Author Name dialog box, enter the new author name into the textbox and click the OK button.

4. In the next opening Comments initials dialog box, enter the initials as you need and click the OK button.

Then all comments’ author names in selected range are changed to the specified one immediately as below screenshot shown.



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  • To post as a guest, your comment is unpublished.
    Josh · 12 days ago
    I am very grateful for this information. The VBA codes works Perfectly on a document I don't want the writer to know who the reviewer is yet.
    Thanks.
  • To post as a guest, your comment is unpublished.
    VBAproblem · 2 months ago
    Thank you! It changed perfectly the comments, BUT not formatting, like highlighting. Is there what can be modified in the VBA?
    VBAproblem@mt2015.com

  • To post as a guest, your comment is unpublished.
    GuyGye · 7 months ago
    This appeared to work but I could not save the file without it reverting to the original Author.

    My workaround was to change the .docx extension on the filename to .zip. Then I opened the zip file. Browsed to the "word" folder and then copied the "comments.xml" file. Open the "comments.xml" file in a text editor. Do a search and replace of the Author name then saved the file. Copy and replace the old "comments.xml" with the new one in the .zip file. Now change the file extension back to .docx and the Author name is now replaced in the saved Word file.


  • To post as a guest, your comment is unpublished.
    Babak · 8 months ago
    Thanks for the tutorial. it really helped me

  • To post as a guest, your comment is unpublished.
    ebb · 8 months ago
    Many thanks for this. Works Perfect. A warning though; all comments will be changed, regardless of multiple authors. Something that didn't bother me.
  • To post as a guest, your comment is unpublished.
    Olivier · 1 years ago
    Here is a modified Macro that will allow you to first specify the Name your want to replace in case there are other comments that you don't want to modify.

    Sub ChangeCommentAuthor()
    'Updated by EntendOffice 20181112
    Dim I As Long
    Dim xOldName As String
    Dim xNewName As String
    Dim xShortName As String
    If Selection.Comments.Count = 0 Then
    MsgBox "No comments in your selection!", vbInformation, "KuTools for Word"
    Exit Sub
    End If
    xOldName = InputBox("Old author name?", "KuTools for Word")
    xNewName = InputBox("New author name?", "KuTools for Word")
    xShortName = InputBox("New author initials?", "KuTools for Word")
    If xOldName = "" Or xNewName = "" Or xShortName = "" Then
    MsgBox "The author name/initials can’t be empty.", vbInformation, "Kutools for Word"
    Exit Sub
    End If
    With Selection
    For I = 1 To .Comments.Count
    If .Comments(I).Author = xOldName Then
    .Comments(I).Author = xNewName
    .Comments(I).Initial = xShortName
    End If
    Next I
    End With
    End Sub
  • To post as a guest, your comment is unpublished.
    JaCo · 1 years ago
    The VBA script worked perfectly to change the name of the author to my company name. Thank you!
  • To post as a guest, your comment is unpublished.
    vahit · 1 years ago
    Yardımı oldu, teşekkürler.

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