After adding email accounts in Outlook, it adds an auto send/receive group automatically for all accounts to send and receive items in Outlook. However, you can create a completely new auto send/receive group for specified email accounts and folders as you need.

You can easily create a new auto send/receive group as follows:

1. Click Send / Receive > Send/Receive Groups > Define Send/Receive Groups.

2. In the Send/Receive Groups dialog, please click the New button.

3. Then in the Send/Receive Group Name box, please enter a name for the new group, and click the OK button.

4. Now you get into the Send/Receive Settings dialog, please configure the settings as follows:
(1) In the Accounts pane, please click to select one email account;
(2) Tick the Include the selected account in this group option;
(3) In the Account Options section, please tick the options as you need;
(4) In the Folder Options section, please select the folders you will add in the new send/receive group, and specify the download options for each selected folder one by one.
(5) Repeat above (1)-(4) to add folders of other email accounts to the new send/receive group as you need.

5. Click the OK button to save the settings, and then close the Send/Receive Groups dialog as you need.

Tips: Click Edit an Auto Send Receive Group to get more detailed explanation about configuring settings of an auto Send/Receive group.

Apart from creating a completely new send/receive group, you can also copy an existing group and then edit the copy to create a new send/receive group. This tutorial will show the detailed steps to copy an auto send/receive group.

You can easily copy an existing auto send/receive group as follows:

1. Click Send / Receive > Send/Receive Groups > Define Send/Receive Groups.

2. In the Send/Receive Groups dialog, please click to select the send/receive group you will copy, and click the Copy button.

3. In the Send/Receive Group Name box, please type in a name for the new group, and click the OK button.

Now the specified send/receive group is copied, and its copy is added in send/receive group list box. See screenshot:

Tips: You can go ahead to edit the new send/receive group as you need. Click to view Edit an Auto Send Receive Group.

By default, Outlook receives emails automatically at a regular interval (30 minutes). You can change the auto send/receive rules as you need, says the send/receive interval when Outlook is online, and the like.

3.1 Edit online settings of a send/receive group

You can change both online and offline settings for a certain send/receive group separately in Outlook. This section will guide you to edit the online settings for a send/receive rule.

1. Click Send / Receive > Send/Receive Groups > Define Send/Receive Groups.

2. In the Send/Receive Groups dialog, please click to select the specified send/receive group you will edit, and then configure the online settings as you need.

(1) Include this group in send/receive (F9): If you untick this option, you cannot send and receive items in this group manually by clicking Send / Receive > Send/Receive All Folders on the Ribbon or pressing F9 key.

(2) Schedule an automatic send/receive every x minutes: You can change the send/receive interval of this group by ticking this option and entering the specify number of minutes into the inline box.

(3) Perform an automatic send/receive when exiting: If you tick this option, Outlook will always run the send/receive process before completely exiting.

3.2 Edit offline settings of a send/receive group

You can also configure the offline settings for a send/receive group, and change the frequency of offline updates for the send/receive group in Outlook.

1. Click Send / Receive > Send/Receive Groups > Define Send/Receive Groups.

2. In the Send/Receive Groups dialog, please click to select the specified send/receive group you will edit, and change the settings under When Outlook is Offline.

(1) Include this group in send/receive (F9): If you disable this option, Outlook won’t connect to items in the specified send/receive group by clicking Send / Receive > Send/Receive All Folders or pressing F9 key when Outlook is offline.

(2) Schedule an automatic send/receive every x minutes: If you need Outlook to connect to items in the specified send/receive group at a fixed interval, you can tick this option and enter the specified number of minutes in the inline box.

3.3 Edit other settings of a send/receive group

In this section, I will show you the way to add or remove email accounts or folders in a certain send/receive group, and configure send/receive settings for a certain email account or folder as well.

1. Click Send / Receive > Send/Receive Groups > Define Send/Receive Groups.

2. In the Send/Receive Groups dialog, please click to select the specified send/receive group you will edit, and click the Edit button.

3. In the Send/Receive Settings dialog, please change the settings as you need.

4. Click the OK button to save the changes.

You can easily rename an existing auto send/receive group in the Send/Receive Groups dialog.

Please follow below steps to rename an auto send/receive group.

1. Click Send / Receive > Send/Receive Groups > Define Send/Receive Groups.

2. In the Send/Receive Groups, please click to select the specified group you will name, and click the Rename button.

3. In the Send/Receive Group Name dialog, please type in a new name, and click the OK button.

Then it returns to the Send/Receive Groups dialog, and you can see the specified send/receive group has been renamed already. Please close the Send/Receive Groups dialog as you need.

You might have created multiple auto send/receive groups before, but now you want to remove some of them. This tutorial will show the guidance to remove an auto send/receive group step by step.

If you need to remove an auto send/receive group, please do as follows:

1. Click Send / Receive > Send/Receive Groups > Define Send/Receive Groups.

2. In the Send/Receive Groups dialog, please click to select the specified send/receive group you will remove, and click the Remove button.

Now the specified send/receive group is removed immediately. And you can close the Send/Receive Groups dialog as you need.