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Quickly combine (merge) multiple columns or rows in Excel

Normally to combine / merge columns or rows in Excel, only the contents of first column or row will not be cleared after combining. There is no option for you to do so, if you want to keep all the data (contents) after combining. But with Kutools for Excel’s Combine (Columns or Rows) feature, you can quickly process following operations in Excel:

Merge or combine columns without losing data / Merge or combine multiple columns into one column

Merge or combine rows without losing data / Merge or combine multiple rows into one row

Merge or combine selected cells (multiple columns and rows) into single cell

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Click Kutools > Combine. See screenshot:


Merge or combine Columns without losing data / Merge or combine multiple columns into one column

1. Please select cells which you want to merge based on columns as follows (see screenshot), and then apply the utility (Click Kutools > Combine).

2. Please specify the settings as follows (see screenshot).

  • Select the Combine columns option in the To combine selected cells according to following options section.
  • Specify a separator to delimit the combined contents.
  • Keep contents of combined cells: it won't delete the contents from the original cells.
    Delete contents of combined cells: it will delete the contents from the original cells.
    Merge the combined cells: it will delete the contents from the original cells and merge them.

3. Click OK. You will see the results according to your specific settings such as follows. See screenshots:

Keep contents of combined cells Delete contents of combined cells Merge the combined cells

Merge or combine Rows without losting data / Merge or combine multiple rows into one row

1. Please select cells which you want to merge based on rows as follows (see screenshot), and then apply the utility (Click Kutools > Combine).

2. Please specify the settings as follows (see screenshot).

  • Select the Combine rows option in the To combine selected cells according to following options section.
  • Specify a separator to delimit the combined contents.
  • Keep contents of combined cells: it won't delete the contents from the original cells.
    Delete contents of combined cells: it will delete the contents from the original cells.
    Merge the combined cells: it will delete the contents from the original cells and merge them.

3. Click OK. You will see the results according to your specific settings such as follows. See screenshots:

Keep contents of combined cells Delete contents of combined cells Merge the combined cells

Merge or combine selected cells (multiple columns and rows) into single cell

1. Please select cells which you want to merge into single as follows (see screenshot), and then apply the utility (Click Kutools > Combine).

2. Please specify the settings as follows (see screenshot).

  • Select the Combine into single cell option in the To combine selected cells according to following options section.
  • Specify a separator to delimit the combined contents.
  • Click the OK button.

You will see the results according to your specific settings such as follows. See screenshots:

Use Space as separator
No separator (Nothing)
Other separator (/)

Notes:

This utility supports CTRL+Z undo.

Use formatted values: it will keep the formatting of the values after merging the cells. For example, if the value in cell is "100", then you apply cell formatting to this cell and change the "100" into "$100.00 USD", so the shown value in cell is "$100.00 USD". If you checked this "Use formatted values" option, the merged content will be "$100.00 USD"; if unchecked this option, the merged content will be "100'.


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Kutools for Excel

The functionality described above is just one of 300 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2019, 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

Screen shot of Kutools for Excel

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  • To post as a guest, your comment is unpublished.
    Karen Hirsch · 5 months ago
    Can I set this up to combine automatically?
    Meaning - if I add a row and input date into Column A and Column B - can I set it up to automatically combine into Column C without running the combine utility every time?
  • To post as a guest, your comment is unpublished.
    Karen · 5 months ago
    Can this be set up to automatically combine? If I add more rows and put data into column a and column b - can I set it up to automatically combine into column c without having to run the combine utility every time?
  • To post as a guest, your comment is unpublished.
    lauraw45@rogers.com · 11 months ago
    Hi; I have 10,000 rows of data. In column A there are product numbers. Each product has anywhere from 3 to 13 rows of data all for one product. I have about 35 columns I need to get all the rows of data into the first row of that product number. I am losing my mind! Can you help?
    • To post as a guest, your comment is unpublished.
      DG · 5 months ago
      Have you received an answer on this yet?
  • To post as a guest, your comment is unpublished.
    ricardo banuelos · 1 years ago
    i have to lines of data where i need to merge certain cell to create 1 line