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Quickly compare two ranges to select / shade duplicate or unique values in Excel

Normally, you can use the Conditional Formatting function to find out the differences between two ranges in Excel. But it is too complex to use. Kutools for Excel’s Select Same & Different Cells utility can help you easily select or shade duplicate or unique values based on each row or single cell in Excel.

Compare two ranges and find same or different records based on each row

Compare two ranges and find same or different cells based on single cell


Click Kutools > Select > Select Same & Different Cells. See screenshots:

shot compare ranges 01  2 shot compare ranges 02

 Compare two ranges and find same or different records based on each row

1. Hold down CTRL key to select two ranges that you want to compare as follows (See Screenshot). Note: This utility will select duplicates in Range A. You can specify the Range A and Range B across different worksheets and workbooks.

shot compare ranges 03

2. Apply this utility and in the Select Same & Different Cells dialog box, you can specify the following options:

(1.) If you don’t select the ranges in Step1, you can click button to select Find values in (Range A) and According to (Range B) that you want to compare.

(2.) If there are headers in your data and you want to ignore comparing them, please check My data has headers option.

(3.) Select Each row under the Based on section.

(4.) Specify Same Values or Different Values under Find section to search duplicate or unique rows between two ranges.

(5.) You can fill the duplicate or unique values with background color or font color as you like by checking Fill backcolor or Fill font color under the Processing of results section.

(6.) If you want to select the entire rows within the used range, please check Select entire rows option. Check Case sensitive option, if you want case-sensitive comparing.

shot compare ranges 04

3. Click OK, and the same or different records will be selected as well as colored as following screenshot shown:

shot compare ranges 05
shot compare ranges 06

Notes:

1. My data has headers option will ignore the header cells while comparing two ranges.

2. The Find values in (Range A) and According to (Range B) must have the same number of columns during comparing two ranges.

3. This utility will select the duplicates or unique values in Range A during comparing two ranges. If you want to select the duplicates or unique values in Range B, you just need to exchange the two ranges.

4. You can specify the Range A and Range B across different worksheets.


 Compare two ranges and find same or different cells based on single cell

This utility also can help you to compare two ranges and find the same or different cell values based on single cell. Please do as follows:

1. Hold down CTRL key to select two ranges that you want to compare as follows (See Screenshot). Note: This utility will select duplicates in Range A. You can specify the Range A and Range B across different worksheets and workbooks.

shot compare ranges 07

2. In the Select Same & Different Cells dialog box, you can specify the following options:

(1.) If you don’t select the ranges in Step1, you can click button to select Find values in (Range A) and According to (Range B) that you want to compare.

(2.) Select Single cell under the Based on section.

(3.) Specify Same Values or Different Values under Find section to search duplicate or unique cells between two ranges.

(4.) You can fill the duplicate or unique values with background color or font color as you like by checking Fill backcolor or Fill font color under the Processing of results section.

(5.) Check Case sensitive option, if you want case-sensitive comparing

shot compare ranges 08

3. After finishing the settings, please click Ok, and the same or different cells based on single cell are selected and colored in Range A as followings:

shot compare ranges 09
shot compare ranges 10

Notes:

1. This utility will select the duplicates or unique values in Range A during comparing two ranges. If you want to select the duplicates or unique values in Range B, you just need to exchange the two ranges.

2. You can specify the Range A and Range B across different worksheets.


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Kutools for Excel: More than 200 Advanced Functions for Excel 2016, 2013, 2010, 2007 and Office 365.
Classic Menu for Office: Bring back familiar menus to Office 2007, 2010, 2013, 2016 and 365, as if it were Office 2000 and 2003.

Kutools for Excel

The functionality described above is just one of 200 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

Screen shot of Kutools for Excel

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  • To post as a guest, your comment is unpublished.
    Howard Briggs · 3 months ago
    Hi
    I have a a column with multiple names of a person and another columns with a classification rating i.e. Excellent, Very Good,Good, Fair. Poor
    I need to count the number of times a particular person has been awarded Excellent in one column and in the next column Good etc.
    The person appears in the list several times so it needs to allow for more than one entry of the person.

    Many thanks
  • To post as a guest, your comment is unpublished.
    Susanne · 2 years ago
    I haven't bought the product yet, want to try it out first. But I found that I can't use the function Compare Range, the rows are "grey" and do not come up with anything.

    Do I do something wrong or don't I have the correct version for test?
    Rgds
    Susanne
    • To post as a guest, your comment is unpublished.
      Admin_jay · 2 years ago
      [quote name="Susanne"]I haven't bought the product yet, want to try it out first. But I found that I can't use the function Compare Range, the rows are "grey" and do not come up with anything.

      Do I do something wrong or don't I have the correct version for test?
      Rgds
      Susanne[/quote]
      Please try to contact me with more detailed information of your issue at jaychivo#extendoffice.com, please replace # with @.

      Or please try to create some sample data in new workbook and try it out.

      If the problem persists with the sample workbook, please attache it in your email. :-)
  • To post as a guest, your comment is unpublished.
    Jenna · 3 years ago
    Does Kutools have a feature where duplicates from a column are removed, but also case sensitive? Excel has the remove duplicates feature, but isn't case sensitive.

    For example, if I have:
    dog
    doG
    dog

    I want a feature where it only removes "dog", but not the one with the upper case. Does Kutools have such feature?
    Thanks.
    • To post as a guest, your comment is unpublished.
      Admin_jay · 2 years ago
      [quote name="Jenna"]Does Kutools have a feature where duplicates from a column are removed, but also case sensitive? Excel has the remove duplicates feature, but isn't case sensitive.

      For example, if I have:
      dog
      doG
      dog

      I want a feature where it only removes "dog", but not the one with the upper case. Does Kutools have such feature?
      Thanks.[/quote]

      Thanks for your feedback. We will try to enhance our feature in upcoming versions. :-)
  • To post as a guest, your comment is unpublished.
    Raft334 · 3 years ago
    Same with me.....the highlights disappeared when I select any cell on the worksheet
  • To post as a guest, your comment is unpublished.
    Deesale · 3 years ago
    Is it possible to identify and permanently highlight the duplicate cells in 2 columns please?
    • To post as a guest, your comment is unpublished.
      adminjay · 3 years ago
      Yes, you can. You just need to use this utility to select the duplicates and then please apply colors to highlight them. :)
      • To post as a guest, your comment is unpublished.
        nanchita · 3 years ago
        [quote name="adminjay"]Yes, you can. You just need to use this utility to select the duplicates and then please apply colors to highlight them. :)[/quote]
        Is there some special trick to selecting those cells that are highlighted? 'select cells by format' perhaps? As soon as I selected one of the duplicates, all of the highlights disappeared.
      • To post as a guest, your comment is unpublished.
        Deesale · 3 years ago
        Thanks Jay - that works great. Much appreciated

        Deesale