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Easily create mailing list and send emails in Excel

Have you ever tried to send emails to a list of email addresses with the same message body but different personalized titles? Actually, this problem can be handled by Mail Merge feature in Word, but the process is too complex and troublesome. However, with Kutools for Excel, the Create Mailing List and Send Emails features can quickly and easily create a mailing list and send emails in Excel.

Create mailing list in Excel

Send Emails from Excel

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arrow blue right bubble Create mailing list in Excel

Only three steps, you can quickly create a full mailing list with Create Mailing List, which is much easier than creating a mailing list in Word.

1. Enable Excel, and click Kutools Plus > Create Mailing List. See screenshot:
shot mailing 1

2. In the popping out Creating Mailing List dialog, do as below operations.

1) Check the fields you need in Columns for Mailing list section.

2) Specify the number of attaching files.

3) Choose where you want the Mailing List to be placed, check New Worksheet to place the Mailing List in a new sheet, if you check Existing Worksheet option, you can click  shot select button to select a cell to place.
shot create mailing list 1

3. Click Create, then the Mailing List table has been created. See screenshot:
shot mailing 3

4. Then you just need to add recipients’ information, relative subjects and attachments’ saving paths in the Mailing List table as below screenshot shown.
shot mailing 4

arrow blue right bubble Send Emails from Excel

After creating the Mailing List table and entering the information, you can send personalized emails to multiple recipients with Send Emails feature of Kutools for Excel in Excel.

1. Select the Mailing List table, and click Kutools Plus> Send Emails. See screenshot:
shot send emails

2. Then in the Send Emails dialog, specify the setting as follows:

1) Specify the recipients, attachments, and subject from each drop-down list.
shot create mailing list 2

2) Choose the field you want to insert in the message body from the drop-down list before Insert Placeholder, and click Insert Placeholder to successfully insert.
shot mailing 8

3) Enter and format the message body in the big text board as you need.
shot create mailing list 3

3. Specify the email sending mode. By default, Send email via Outlook is chosen. If you want to specify other email sending mode, please uncheck Send emails via Outlook, click Outgoing Server Settings, and then specify the outgoing server setting in the popping out dialog. Then you can check Save sent emails to checkbox to save the email items in a folder after sending each time. And you also can specify the sending interval while sending emails based on the mailing list .See screenshot:
shot create mailing list 4

4. Click Send. A dialog pops out to remind you that how many emails have been sent successfully, click OK to close it. See screenshot:
shot mailing 10

Now the emails will be sent through the specified email sending modes.
shot mailing 11


1. You can save the current message body as an HTML file by Save to File, and import message body from a certain HTML file by Load from File.
shot create mailing list 5
shot create mailing list 6

2. By default, the Send emails via Outlook is checked as email sending mode  shot mailing 14 , which means the emails will be sent by the default account of your Outlook. If you want to send emails from another specific email account before applying this feature, you can click the anchor in Mailing group on the Kutools Plus tab to open the Outgoing Server (SMTP) Settings dialog to set an new account that you want to use to send emails or edit the existed account(s). See screenshot:
shot create mailing list 7

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Kutools for Excel

The functionality described above is just one of 300 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2019, 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

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  • To post as a guest, your comment is unpublished.
    Elien · 3 months ago
    Is it possible to sent the emails from a process mailbox?
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    Andrew · 4 months ago

    Is there a way to time the e-mails? I don't want it to go to spam and it would be nice to set a in between mails of 15s.
  • To post as a guest, your comment is unpublished.
    Nadiya Cassim · 5 months ago
    Hi Guys. How do I send an email from another outlook account and not my default account?
  • To post as a guest, your comment is unpublished.
    Shan · 10 months ago
    Can we add multiple CC's in the list ?
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    Steven · 1 years ago
    Can you setup an Email 2 for CC or BCC purposes? Can you only send to one email and not CC someone? Anyone!
    • To post as a guest, your comment is unpublished.
      Sunny · 1 years ago
      Hi, Steven, thanks for your suggestion. We have added CC and Bcc fields in Create Mailing List utility in the lastes version Kutools for Excel 18.0, you can download the newest one to have a try.
  • To post as a guest, your comment is unpublished.
    SANDEEP · 1 years ago
  • To post as a guest, your comment is unpublished.
    Jeff1er · 1 years ago
    I used for the first time the mailing list feature to send 100+ message with separate attachments! you saved my night :)

    one small suggestion: shoud it be possible to implement a field CC?

    thanks again!

    Jean-Francois Gautier