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Quickly create a drop-down list in Excel

In general, you can apply the Excel built-in feature to create a drop-down list as follows: click the Data > Data Validation to enable the feature, enable the Settings tab, select List as data validation type, specify the list source, and finally click the OK button. Now Kutools for Excel supports a quick step to help you quickly create a simple drop-down list with several clicks only!

Create a drop-down list in Excel

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 Create a drop-down list in Excel

You can follow below steps to quickly create a drop-down list with ease in Excel.

1. Click Kutools > Drop-down List > Create simple drop-down list to enable this feature.

2. In the opening Create simple drop-down list dialog, please:
1) In the Apply to box, please specify the range you will add the new drop-down list for;
2) In the Source box, please type in or select the data source you will create the drop-down list based on;

Tips: If you need to type in the data source manually, please separate the drop-down list options with comma, such as “Apple,Grape,Mange,Orange,Peach”.

3. Click the Ok button.

Now the drop-down list is created based on the specified data source and added to the specified range immediately.


1. If you are not familiar with this Create simple drop-down list feature, you can click the Sample button to open the example sheet. However, this operation will close the current dialog.

2. You can easily remove the drop-down lists from a range as follows:
(1) Select the range containing drop-down lists you will remove;
(2) Click Kutools > Prevent Typing > Clear Data Validation Restrictions.

 Demo: create a drop-down list in Excel

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Kutools for Excel

The functionality described above is just one of 300 powerful functions of Kutools for Excel.

Designed for Excel(Office) 2019, 2016, 2013, 2010, 2007 and Office 365. Free download and use for 60 days.

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