Kutools - Combines 100+ Handy Functions and Tools for Microsoft Outlook
Kutools for Microsoft® Outlook will simplify your daily email communication through Outlook by adding following handy features that majority of Outlook users have to perform daily! 30,000+ users’ choice. Full Feature Free Trial 60-day. No Credit Card Required.
- Easily Set Up Auto Reply for Out of Office without Exchange Server
- Automatically CC / BCC Every Sending Email and Easy for Customizing Rules
- Forward Multiple Emails Individually With One-click
- Powerful Junk Emails Filter Helps Reduce Unwanted Messages in Your Inbox
- Bunch of One-click Operations: Such as Remove Duplicate Emails, Reply with Attachment, Search Emails, etc.
See how Kutools for Outlook save your time in Outlook 2019, 2016, 2013, 2010 and Office 365:
The software is described below, arranged by the Ribbon group in which they appear.
Kutools Tab
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| Automatic | Multiple Mails | Search | Response | Delete | Attachments | Options | About |
Kutools Plus Tab
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| Report | Contact | Folders | View | Calendar | ||
Other Kutools tab
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| Related Group Features | |
Other Kutools tab
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| Related Group Features | |
Note: These two Kutools tabs will be displayed when opening an email or replying/forwarding an email in Outlook.
Automatic Group:
Auto CC / BCC: This utility can help you to easily set up CC or BCC rules for all sending emails in Outlook. Besides, you can easily customize rules with specific criteria for controlling auto CC or BCC when sending emails. For example, you can:
- 1. Easily create a cc / bcc rule to auto cc / bcc when sending email from a specific account;
- 2. Easily create a cc / bcc rule to auto cc / bcc when the subject of sending email contains specific keywords;
- 3. Easily create a cc / bcc rule to auto cc / bcc when the attachment name of a sending email contains certain keywords;
- 4. Easily create a cc / bcc rule to auto cc / bcc when sending email to specific persons, etc.
Auto Forward: With this utility, you can easily set up rules for automatically forwarding all receiving emails to specific recipients. Beyond that, this feature allows you to customize rules for automatically forwarding certain incoming emails to recipients based on criteria. For example, you can:
- 1. Create a rule to auto-forward incoming emails when they arrive at a specific account;
- 2. Create a rule to auto-forward incoming emails when the email subjects containing specific keywords;
- 3. Create a rule to auto-forward incoming emails when the emails' attachment name contains certain keywords;
- 4. Create a rule to auto-forward incoming emails if certain keywords existing in the email body, etc.
Auto Reply: With this utility, you can easily set up Auto Reply rules for out of office for one or multiple email accounts at the same time with customized subject and body.
Junk Email Filter: This group collects useful features to block and unblock emails, which can help to reduce unwanted (junk) emails from your Inbox folder.
- Block Senders: This utility can help to block all emails which send from a specific person. Enable this utility after selecting an email contains the sender you will block, then all emails sent from this person will be automatically moved to the Junk Email folder when they arrive.
- Block Sender's Domains: With this utility, you can easily block all emails which send from a specific email domain. For example, if you select an email which the sender domain is "@gmail.com" and enable this feature, all emails send from this domain "@gmail.com" will be automatically moved to the Junk Email folder when they arrive.
- Block Subject: This utility can detect and intercept the emails that containing the words you have configured to be the blocked subjects in the email subject line. After enabling this utility, those emails that contain the subject that meet the conditions will be moved to the Junk Emails folder automatically when they arrive.
- Block Body: With this feature, you can easily block emails by specific body content after configuring the texts to be the blocked body. For example, you can block all emails which include the phrase "Rolex watch" in the body when they arrive.
- Never Block Senders: Add one email sender's address or multiple email senders' addresses into never block sender list so that you can always receive all emails from them no matter how you configure the block or filter rules.
- Never Block Sender Domains: Add one email sender's domain or multiple email senders' domains into never block sender domains list so that you can always receive all emails from those senders' domains no matter how you configure the block or filter rules.
- Never Block Subject: Always receive emails with a specific subject no matter how you configure the block or filter rules.
- Never Block Body: Always receive emails which includes specific keywords or phrases in the email body no matter how you configure the block or filter rules.
- Run Junk Rules Now: With this feature, you can manually apply all junk email rules which you have configured with the Junk Email Filter.
- Junk Email Filter Manager: You can create / edit / remove / enable / disable the junk email rules with it. It is the configure settings center of Junk Email Filter.
Mark Deleted Items As Read: When deleting emails from the Inbox folder without reading them, these emails will be displayed as unread status in the Deleted Items folder. This feature can help you to quickly mark all unread deleted items in the Deleted Items folder as well as the subfolders as read with only one click.
Fixed Formatting: This group includes two features "Fix Reply Formatting" and "Fixed Forward Formatting" to help you easily reply or forward messages with a fixed formatting without setting the format each time manually:
- Fix Reply Formatting: By default, Outlook always replies with the initial format of the received messages. This utility can help to easily set one format as the default replying format in Outlook and always use it when repling in the future. Besides the default formatting of Outlook, this feature prvides three formattings for replying emails:
1) The HTML formatting, 2) The Plain Text formatting, 3) The RTF formatting. - Fix Forward Formatting: By default, Outlook always forward in the same format (Plain Text, Rich Text or HTML) of the original message. This utility can help to easily set one format as the default forwarding format in Outlook and always use it when forwarding emails in the future. Besides the default formatting of Outlook, this feature prvides three formattings for forwarding emails:
1) The HTML formatting, 2) The Plain Text formatting, 3) The RTF formatting.
Email Warning: This group collects two features that can pop up warning when replying or sending emails meeting specific criteria in Outlook.
- BCC Warning: After enabling this utility, a warning dialog will pop up when you apply the Reply All function of an email which your email address locates in the BCC field.
- Remind me when I send a message that’s missing attachments: By default, Outlook can identify if a sending email is missing attachment or not. With this feature, you can create your own keywords for missing attachment warning. When sending an email with the specified keywords in subject or body without attaching attachments, a warning dialog will pop up to remind you that you may have forgotten to attach a file.
Multiple Mails Group:
Bulk Reply: With this utility, you can quickly reply to multiple received emails at the same time without manually replying one by one or creating complex and time-consuming rules.
Bulk Forward: When selecting multiple emails and apply the Forward function, all selected emails will be attached as attachments in the forward message window by default. With this utility, you can forward multiple emails individually as normal emails instead of sending them as attachments.
Bulk Save: This utility helps to save multiple emails as other format files separately in bulk. It gathers six file formattings as follows:
- 1. You can batch save multiple emails as individual HTML format files;
- 2. You can batch save multiple emails as individual Txt format files;
- 3. You can batch save multiple emails as individual Word format files;
- 4. You can batch save multiple emails as individual PDF format files;
- 5. You can batch save multiple emails as individual CSV format files;
- 6. You can batch save multiple emails as individual Excel format files.
Search group:
(Search) Sender: This function gathers three utilities to quickly search emails in all mail folders based on an email sender.
- (Search) Emails Contain the sender: This utility can help to quickly search all emails by a selected email's sender.
- (Search) Emails from the sender: This utility helps to quickly search emails in all mail folders which from the sender of the selected email.
- (Search) Emails to the sender: This utility helps to quickly search emails in all mail folders which sent to the sender of the selected email.
(Search) Sender Domain: With this utility, you can quickly search emails in all mail folders which contain the sender domain of selected email.
(Search) This Contact: With this utility, you can quickly search emails in all mail folders which include a specific contact in the Contact list.
Clear Search History: With this utility, you can clear all recent search history in Outlook with only a click.
Advanced Search: This utility helps to search and filter Emails, Contacts, Tasks, Appointments and Meetings by one or more criteria at the same time, and supports saving each group of search criteria as a scenario (you can easily edit and reuse the scenario in the future).
- Advanced search emails: With this option, you can easily search emails based on one or multiple criteria at the same time. Besides, it supports saving the search criteria as a scenario to avoid resetting the same criteria each time in the future.
- Advanced search tasks: With this option, you can easily search tasks based on one or multiple criteria at the same time. Besides, it supports saving the search criteria as a scenario to avoid resetting the same criteria each time in the future.
- Advanced search contacts: With this option, you can easily search contacts based on one or multiple criteria at the same time. Besides, it supports saving the search criteria as a scenario to avoid resetting the same criteria each time in the future.
- Advanced search appointments and meetings: With this option, you can easily search appointments and meetings based on one or multiple criteria at the same time. Besides, it supports saving the search criteria as a scenario to avoid resetting the same criteria each time in the future.
Response Group:
Reply with Attachment: This utility can help to keep the original attachments when replying an email with attachments.
Reply All with Attachment: This utility can help to keep the original attachments when clicking the Reply All button of an email with attachments.
Delete Group:
Relative Current: This function collects two utilities which can help to delete emails which relative with the selected one.
- Delete by Sender: This feature helps to quickly delete all emails in current folder which the sender matches the sender of a selected email. It is optional to delete related emails in a specified date range.
- Delete by Subject: This feature helps to quickly delete all emails in the current folder which the subject is the same as the subject of a selected email. It is optional to delete related emails in a specified date range.
Delete Duplicate: This function collects three utilities which can help to easily delete duplicate emails, tasks and contacts in Outlook.
- Delete Duplicate Mails: This utility helps to quickly delete duplicate emails from folders of one or multiple email accounts. Besides, it allows moving all duplicate emails from folders across multiple email accounts to a specific folder.
Note: By default, duplicate emails should contain the same body, attachment and subject. You can customize other criteria for duplicates checking as you need. - Delete Duplicate Tasks: This utility helps to quickly remove all duplicate tasks in a single folder or across multiple folders at the same time and just keep one.
- Delete Duplicate Contacts: With this utility, you can quickly delete all duplicate contacts from one or multiple contacts folders at once. It is optional to move all duplicate contacts from the specified folder(s) to another folder instead of permanently removing them.
Note: By default, duplicate contacts should contain the same Email 1 Address and Full name. You can customize your own criteria for duplicates checking as you need.
Remove Subject Prefix: When replying or forwarding messages, the prefix text RE or FW will be inserted in front of the subject line automatically. This utility can help to quickly remove all RE or FW prefix from selected emails or emails of specified folders at once. Besides, you can specify certain prefix to remove from emails based on you needs.
Remove Stuck Messages: Sometimes, an email will be stuck in Outlook’s Outbox if it is too large to send or other reasons. This feature helps to remove all stuck messages from the Outbox with one click only.
Attachment Group:
Attachment Manager: With this utility, you can easily save / delete / compress / detach multiple attachments from multiple emails. This manager also enables to automatically detach all attachments in incoming emails, and automatically compress all attachments in incoming and outgoing emails as well.
Attachment Tools: This group collects some useful tools for easily handling Outlook attachments:
- Compress All attachments: With this utility, you can quickly compress all attachments in one or multiple selected emails. Besides, it allows you to compress attachments of selected emails by specific conditions.
- Uncompress All attachments: With this utility, you can quickly uncompress all zipped attachments in one or multiple selected emails at once.
- Detach All attachments: With this utility, you can quickly detach all attachments in one or multiple selected emails to a certain folder. Besides, it allows you to detach attachments of selected emails by advanced conditions.
- Restore All attachments: Supposing you have applied the Detach All attachments feature of Kutools for Outlook to detach attachments from selected emails, and want to restore all detached attachments back to the original emails, this feature will do you a favor.
- Save All attachments: This feature can help to easily save all attachments from selected emails to a specific folder. Besides, you can only save some specific attachments of selected emails by advanced conditions.
- Rename All attachments: With this utility, you can quickly rename all attachments in a selected email without saving the attachments to disk. It works not only for the received message window, but also for the email composing window.
- Copy Names: This utility helps to easily copy names of selected or all attachments in an email to the clipboard with one click only. After that, just press the Ctrl + V keys to paste them to any other places as you need.
- Repair Links: After detaching attachments from emails, sometimes you may move the detached attachments from the original saving folder to other folders, which will cause broken links between attachments and emails. In this case, this utility will help to batch update links between detached attachments and emails in Outlook.
Auto Save attachments: This feature can help to automatically save all attachments when email arriving. Besides, it supports to create rules to only detach specific attachments when email arriving.
Auto Detach attachments: This feature can help to automatically detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving.
Auto Compress attachments: This feature can help to automatically detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving.
Attachment Options: Here provide useful options for you to easily managing the saving, detaching and compressing of attachments.
Options Group:
Automatically insert date into subject: This option can help to automatically insert the current date into the subject when creating new emails in Outlook.
Automatically insert date into signature: This option can help to automatically insert the current date into the signature when creating new emails or replying/forwarding emails in Outlook.
Always reply messages with default account: With this option, you can always reply all emails with the default email account in Outlook.
Automatically add greeting: Enable this option can help to automatically insert greeting in the email body when replying email in Outlook.
Include myself when replying all: With this utility, you can always include yourself in a reply all message.
Warning when Reply / Reply All: Enable this utility will display a warning when clicking on the "Reply" or "Reply All" button of a message containing multiple recipients .
Check Malicious: After enabling this utility, a phishing warning will display before the email subject when it arrives (the incoming email must contain phishing links in the message body).
Show Hidden Links: This utility can help you extract and display all hidden links for all incoming email messages automatically in Outlook.
Show: It will display a notification to tell you that what Kutools for Outlook has done for you. There are 5 options:
- 1. Show prompt window when auto-CC/BCC.
- 2. Show prompt window when forwarding automatically.
- 3. Show prompt window when replying automatically.
- 4. Show prompt window when blocking spam.
- 5. Show prompt window when checking for malicious messages.
Enable Log: You can enable the Log to help record all logs of Kutools for Outlook.
Change default text zoom: With this utility, you can change the text zoom of reading, composing, replying and forwarding email windows to a specific percentage.
Enable query builder: This option can help you to easily enable the Query Builder in Outlook.
Change maximum attachment size: This option can help to quickly increase or change the maximum attachment size limit in Outlook.
Configure attachment types: This option can help Outlook users easily unblock or access to attachments with specific file extensions.
Change the default attachment saving folder: This option can help you configure the default folder for saving your attachments easily.
Report Group:
Statistics: This utility can help you to quickly count emails in Outlook in a certain time. It is optional to export the final report of all counting results to a new file such as an Excel workbook. For example, you can:
- 1. Count total emails you have sent or received per day/week/month;
- 2. Count number of emails you have selected;
- 3. Count emails in all folders across email accounts at the same time, etc.
Message Header Analyzer: This utility can help you to easily view and analyze the full internet headers of an email with one click.
Count Selected Items: This feature helps to easily count number of selected items in Outlook.
Contact Group:
Delete Duplicate Contacts: With this utility, you can quickly delete all duplicate contacts from one or multiple contacts folders at once. It is optional to move all duplicate contacts from the specified folder(s) to another folder instead of permanently removing them.
Note: By default, duplicate contacts should contain the same Email 1 Address and Full name. You can customize your own criteria for duplicates checking as you need.
Merge Duplicate Contacts: With this utility, you can easily merge all duplicate contacts in one or multiple contacts folders by certain fields in outlook.
Note: By default, duplicate contacts should contain the same Email 1 Address and Full name. You can customize your own criteria for duplicates checking as you need.
Add from Message: This utility can help to quickly add all senders and recipients from selected emails to Contacts folder at once without duplicates creating.
Add to Group: This utility can help to quickly add multiple recipients’ or senders’ email addresses of selected emails to a specific contact group.
Contact Group: This function collects two utilities which can help to not only split a contact group into two groups but also break all members of a contact group into individual contact.
- Split to contact group: This feature can help to quickly split a contact group or distribution list into two groups at ease.
- Break contact group: With this utility, you can quickly save / convert all members of a distribution list into individual contacts in a Contact folder.
Folders Group:
Go To Folder: With this utility, you can quickly search a folder by name then go to this folder directly in Outlook.
Temp Folder: This utility can help to open Outlook secure temporary folder with just one click.
Folder related: This group gathers three features to help you easily merge different kinds of folders in Outlook:
- Consolidating Folders: With this utility, you can combine multiple same type folders from different email accounts into one folder quickly and easily. It is optional to merge all items or only merge items during a specific time range in selected folders.
- Merge Inboxes: This utility can help to categorize emails by message types and merge all the same type emails from specified inboxes across email accounts into one. It is optional to merge all items or only merge items during a specific time range in selected inboxes.
- Merge folders into data file: This utility can help to merge specific Outlook folders across different accounts into a data file. It is optional to merge all items or only merge the items during a certain time range in selected folders.
View Group:
Close To Minimize: This utility can help to minimize Outlook instead of closing when clicking on the Close button.
Message Reminders: This utility can help to create rules to set important emails based on specified texts. It will pop an important reminder when important email arrives. For example, you have configured texts such as "Test" as important email criteria, when receiving an email that contains "Test" in the email subject, body, sender name or even in the sender's email address, this email will be regarded as an important email and you will get a reminder at the same time.
Show Number of Items: This function gathers two features which can help to display the total number of unread items or all items (includes read and unread items) in all Outlook folders at the same time.
- All Folders Show Number of Unread Items: Enable this utility will show the total number of unread items in all Outlook folders.
- All Folders Show Total Number of Items: Enable this utility will show the total number of items in all Outlook folders.
Sender TimeZone: This utility can display the sent time and current time of sender’s time zone for you to choose a good time to reply emails in Outlook.
Print Group:
Advanced Print: You can easily print Contacts, contact group, meetings as well as emails with this function.
- Print contacts or contact group: The Advanced Print feature can help to easily print contacts with notes, or print the members of a contact group on one page.
- Print meetings: The Advanced print feature can also print a list of meeting attendees and responses of a selected meeting.
- Print email: With this Advanced Print utility, it is optional to print a selected email with or without the message header. Besides, it allows printing a selected sent email with bcc field showing.
Print Selection: This utility helps to print only the selection of an email.
Calendar Group:
Birthday: This function provides two utilities to remove and restore birthday reminders based on your needs.
- Remove Birthday Reminder: With this utility, you can quickly disable the birthday reminders from calendars with only one click.
- Restore Birthday Reminder: With this utility, you can restore all disabled birthday reminders in the calendar.
About Group:
Log: It will record all logs of Kutools for Outlook. You can go to check the logs for detailed information about how the software has processed the operations for you.
Register: You can register the software from here.
Help: You can access the feature tutorials and change or customize the language of the software from here. It also includes a register, version information of the software.
Toolbar mode: You can choose a toolbar mode to suit your toolbar.
Information: It will tell you how many operations are processing by the software now.
Features on this tab:
AutoText Pane: You may want to save those frequently-used contents as a template for easily use in the future. This AutoText Pane can help to save the frequently-used phrases, pictures or shapes as autotext entries in Outlook. When composing an email, you can just click on the autotext entry to insert it into the email body.
Duplicate Names: With this utility, you can quickly remove all duplicate recipients from the To/Cc/Bcc fields at the same time with only one click.
My Names: With this utility, you can quickly remove the email accounts of yourself from the To, Cc, and Bcc fields when composing an email message.
Skip Auto CC / BB: It will not auto cc or bcc this email even though it meets the auto cc / bcc rules.
Features on this tab:
Rely Selection: With this utility, you can reply to an email with some selected important text only in Outlook.
Signature to Contact:: With this utility, you can convert the sender’s signature to a contact quickly.