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Attachment Manager: Save/Delete/Compress/Detach All Or Searched Attachments In Outlook

Kutools for Outlook released a powerful Attachment Manager feature. With this utility, you can easily save, delete, compress or detach all selected attachments from multiple emails. This manager also enables to automatically compress all attachments in incoming and outgoing emails as well.


Search specific attachments based on subject, attachment name, etc. in Attachment Manager

In the Attachment Manager window, you can search and filter the specific attachments, and then save, delete or detach them as you need.

1. Click Kutools > Manager, see screenshot:

2. In the following Kutools for Outlook dialog, select the folders that you want to manager the attachments, see screenshot:

3. Then, click Ok button, all attachments have been listed into the Attachment Manager window, in this Attachment Manager window, you can search and filter attachments based on attachment name, message subject, attachment size, received time of the email and emails from specific sender. See screenshot:

Tips:

1. To search attachments based on attachment name, please select Attachment name form the Search scope drop down list, and then enter the key word that you want to search, and the corresponding attachments have been listed as below screenshot shown:

2. To search all attachments based on the email subject, please select Subject from the Search scope drop down list, and then enter the key word that you want to search, and the matched attachments have been listed as below screenshot shown:

3. Search the attachments based on the attachment size, please select Size from the Search scope drop down list, then choose one condition you like from the Equals drop down, and then enter the value size of the attachment size you want to search, see screenshot:
(Note: If you select Between option, you should type the value format as this: value1 – value2, there should be contain one space before and after the – character.)

4. Search the attachments based on received time, please select Received time from the Search scope drop down list, then choose one condition you like from the Equals drop down, and then enter the date time of the attachment size you want to search, see screenshot:
(Note: If you select Between option, you should type the date format as this: start date – end date, there should be contain one space before and after the – character.)

5. For searching the attachments based on specific sender, please select Sender from the Search scope drop down list, and then enter the key word of the sender name that you want to search, and the matched attachments have been listed as below screenshot shown:


Save multiple or all attachments from emails to a specific folder

In the Attachment Manager window, you can easily save multiple selected attachments from many emails to a certain folder at once. Please do as follows:

1. In the Attachment Manager window, check the attachments that you want to save, and click the Save button. See screenshot:

2. In the popped out Save Settings dialog box:

(1.) Click the button to select a folder to save the checked attachments;

(2.) Specify the attachments saving style as below:

  • Check Save attachment(s) in below style check box.
    You can save the attachments within specific subfolders, please check Create subfolders in below style option, and then choose one style you need;
    You can also rename the detach attachments, check Rename the saved attachments in below style, and specify the name style you want to use.
  • Uncheck Save attachment(s) in below style check box, all the selected attachments will be saved into the specific folder you set directly.

Note: If you check the Don’t show this dialog again in current Outlook session option, the Save Settings dialog box won't come out when you apply the Save All feature or Save option in the Attachment Manager in current Outlook launching time, when launching the Outlook next time, this option will be unchecked by default.

Tips: In the Save Settings dialog box, you can also set some advanced criteria for saving the specific attachments, please click Advanced options button, in the expanded dialog, specify the conditions you need as below screenshot shown:

3.Then, click Ok, now a dialog box comes out to tell you how many attachments have been saved as below screenshot shown. And all the checked attachments or attachments which meet the conditions you create will be saved into the certain folder. You can click Open this folder hyperlink text to go to the folder which saved the attachments.

4. Click Ok to close the dialog box. And then click the Close button to close the Attachment Manager dialog box.


Rename an attachment in selected attachment file

The Attachment Manager feature supports to rename an attachment directly in the Attachment Manager dialog box.

1. Go to the Attachment Manager dialog box, please click the arrow to expand the specified email containing the attachment, click to select the attachment you will rename, and then click the Rename button. See screenshot:

3. Now the attachment name can be editable, please type the new name and press the Enter key.

4. And then click the Close button to close the Attachment Manager dialog box.


Delete multiple or all attachments from emails

If you need to delete the filtered or all attachments from multiple Outlook emails in bulk, please do as follows:

1. In the Attachment Manager dialog box, please search or check the attachments you will remove, and then click the Delete button. See screenshot:

2. A warning dialog box comes out and asks for your confirmation. Please click the Yes button to go ahead.

3. Now a dialog box comes out and tells you how many attachments have been deleted as below screenshot shown. Please click the OK button.

4. And then click the Close button to close the Attachment Manager dialog box.


Compress multiple or all attachments from emails

To compress multiple or all selected attachments in multiple Outlook emails, please do as follows:

1. Go to the Attachment Manager dialog box, please search or check the attachments you will compress, and click the Compress button. See screenshot:

2. And a Compress Settings dialog box is popped out, select one operation you need as below screenshot shown:

(1.) Select Compress all attachments option, all checked attachments will be compressed;

(2.) Select Compress attachments that match the following conditions option, and then specify the conditions you want, only the attachments match the conditions will be compressed.

Note: If you check the Don’t show this dialog again in current Outlook session option, the Compress Settings dialog box won't come out when you apply the Compress All feature or Compress option in the Attachment Manager in current Outlook launching time, when launching the Outlook next time, this option will be unchecked by default.

3. Then, click OK button, and a dialog box comes out and shows how many attachments have been compressed. Please click the OK button to close this dialog.

4. And then click the Close button to close the Attachment Manager dialog box.


Automatically compress all attachments before sending emails

If you need to automatically compress all attachments when send emails in Outlook, please configure in the Attachment Manager dialog box as follows:

1. Go to the Attachment Manager dialog box, and click the Options button. See screenshot:
Tips: You can also click Kutools > Options (in the Attachments group) in the Outlook Ribbon directly.

2. In the Attachment options dialog box, click the Compress tab, and then check the Automatically compress attachments before sending emails option, and click the Ok button.

3. Click the Close button to close the Attachment Manager dialog box. Now, when you send emails with some attachments, all the attachments will be compressed before sending.


Detach multiple or all attachments from emails

If you want to save multiple attachments from emails to a certain folder, and simultaneously remove these attachments but remain hyperlinks to saved attachments in corresponding emails, you can detach the attachments in the Attachment Manager window.

1. Go to the Attachment Manager dialog box, please check the attachments you will detach, and click the Detach button. See screenshot:

2. In the Detach Settings dialog box,

(1.) Click the button to select a folder to save the detached attachments;

(2.) Specify the detached attachments saving style as below:

  • Check Detach attachment(s) in below style check box.
    You can save the detached attachments within specific subfolders, please check Create subfolders in below style option, and then choose one style you need;
    You can also rename the detach attachments, check Rename the detached attachments in below style, and specify the name style you want to use.
  • Uncheck Detach attachment(s) in below style check box, all the detached attachments will be saved into the specific folder you set directly.

(3.) Check the Attachment icon is still remained in the emails option if you want to keep the attachment icon in the emails.

Note: If you check the Don’t show this dialog again in current Outlook session option, the Detach Settings dialog box won't come out when you apply the Detach All feature or Detach option in the Attachment Manager in current Outlook launching time, when launching the Outlook next time, this option will be unchecked by default.

Tips: In the Detach Settings dialog box, you can also set some advanced criteria for detaching the specific attachments, please click Advanced options button, in the expanded dialog, specify the conditions you need as below screenshot shown:

3.Then, click Ok, now a dialog box comes out to tell you how many attachments have been detached as below screenshot shown. And all the checked attachments or attachments which meet the conditions you create will be removed, and only hyperlinks will be displayed into the original emails. You can click Open this folder hyperlink text to go to the folder which saves the detached attachments.

4. Then, click the Close button to close the Attachment Manager dialog box.


Attachment Options – Set some settings for saving, detaching, compressing attachments by default

In the Attachment Options dialog box, you can specify some settings by default for those attachment tools.

Go to the Attachment Options by clicking Options button in the Attachment Manager window, or click Kutools > Options (in the Attachments group) in the Outlook Ribbon directly.

1. In the Attachment options dialog box, under the General tab:

A: You can configure the picture attachments or not by checking or unchecking the Process picture Attachment check box;
Check To detach attachments from the plain text message box, the plain text emails will be converted to HTML format when detaching attachments.

B: Check or reselect the Outlook folders for managing.


2. In the Attachment options dialog box, under the Detach tab:

A: Click the button to specify the folder you will save the detached attachments;

B: Specify the detached attachments saving style as below:

  • Check Detach attachment(s) in below style check box.
    You can save the detached attachments within specific subfolders, please check Create subfolders in below style option, and then choose one style you need;
    You can also rename the detach attachments, check Rename the detached attachments in below style, and specify the name style you want to use.
  • Uncheck Detach attachment(s) in below style check box, all the detached attachments will be saved into the specific folder you set directly.

C: Check the Attachment icon is still remained in the emails option if you want to keep the attachment icon in the emails.

D: If you check the Don’t show this Detach Settings dialog again in current Outlook session option, the Detach Settings dialog box won't come out when you apply the Detach All feature or Detach option in the Attachment Manager in current Outlook launching time, when launching the Outlook next time, this option will be unchecked by default.


3. In the Attachment options dialog box, under the Auto Detach tab:

Set the specific folder for locating the detached attachments, choose the folder style or renaming style for the saved attachments when you enable the Auto Detach all received attachments feature.


4. In the Attachment options dialog box, under the Save tab:

A: Click the button to specify the folder you will save the attachments;

B: Specify the attachments saving style as below:

  • Check Save attachment(s) in below style check box.
    You can save the attachments within specific subfolders, please check Create subfolders in below style option, and then choose one style you need;
    You can also rename the detach attachments, check Rename the saved attachments in below style, and specify the name style you want to use.
  • Uncheck Save attachment(s) in below style check box, all the attachments will be saved into the specific folder you set directly.

C: If you check the Don’t show this Save Settings dialog again in current Outlook session option, the Save Settings dialog box won't come out when you apply the Save All feature or Save option in the Attachment Manager in current Outlook launching time, when launching the Outlook next time, this option will be unchecked by default.


5. In the Attachment options dialog box, under the Auto Save tab:

Set the specific folder for locating the attachments, choose the folder style or renaming style for the saved attachments when you enable the Auto Save all received attachments feature.


6. In the Attachment options dialog box, on the Compress tab:

A: Check the Automatically compress attachments before sending emails option will help you to compress the attachments before sending emails automatically.

B: Specify the file extension for compressed attachments;

C: Set compression exclusion based on specified attachment file extensions or attachment size;

D: If you check the Don’t show this Compress Settings dialog again in current Outlook session option, the Compress Settings dialog box won't come out when you apply the Compress All feature or Compress option in the Attachment Manager in current Outlook launching time, when launching the Outlook next time, this option will be unchecked by default.


7. In the Attachment options dialog box, under the Auto Compress tab:

Specify the file extension you need when enabling the Auto compress all received attachments feature.


8. In the Attachment options dialog box, under the Duplicate tab:

If there are duplicate or same name attachments when saving, auto saving, detach or auto detaching attachments, you can deal with the duplicate attachments with below ways:


Note: In the Attachment Manager window, you can also handle the single attachment by right clicking an attachment item, and then, choose one operation you need, see screenshot:


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    sergeydru68@gmail.com · 5 months ago
    Compress Multiple/All Attachments In Outlook Emails ··· what it gives me, what's the advantage??