Cookies help us deliver our services. By using our services, you agree to our use of cookies.
Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

Attachment Manager: Save/delete/compress/detach all attachments in Outlook

Kutools for Outlook released the powerful Attachment Manager feature. With it, Outlook users can easily save / delete / compress / detach multiple attachments in multiple emails. This manager also enables to automatically detach all attachments in incoming emails, and automatically compress all attachments in incoming and outgoing emails as well.

Kutools for Outlook: 100+ New Advanced Tools for Outlook.
Office Tab: Enable Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.
Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019.

Save multiple/all attachments from Outlook emails to folder

In the Attachment Manager dialog box, you can easily save multiple selected attachments from many emails to a certain folder at once. Please do as follows:

1. Click Kutools > Manager to open the Attachment Manager dialog box.

shot attachment manager 1

2. In the Kutools for Outlook dialog box, please select the mail folder and messages in the folder you will manage attachments in.

In the Attachment Manager dialog box, you can easily save multiple selected attachments from many emails to a certain folder at once. Please do as follows:

3. In the Attachment Manager dialog box, please only check the attachments you will save, and click the Save button. See screenshot:

4. In the Please select a folder dialog box, please (1) click the Browse button  to choose a folder to save the attachments, (2) check the Create subfolders in the following style option, (3) select a folder style from below drop-down list, and (4) click the Ok button. See screenshot:

5. Now a dialog box comes out to tell you how many attachments have been saved as below screenshot shown. Please click the Ok button.

6. Click the Close button to close the Attachments Manager dialog box .


Rename an attachment in an Outlook email

The Attachment Manager feature supports to rename an attachment directly in the Attachment Manager dialog box.

1. Click Kutools > Manager to open the Attachment Manager dialog box, and specify the mail folder and messages in Kutools for Outlook dialog box.

2. In the Attachment Manager dialog box, please click the arrow  to expand the specified email containing the attachment, click to select the attachment you will rename, and then click the Rename button. See screenshot:

3. Now the attachment name is editable. Please type the new name and press the Enter key.

4. Click the Close button to close the Attachment Manager dialog box.


Delete multiple/all attachments from Outlook emails

If you need to delete multiple or all attachments from multiple Outlook emails in bulk, please do as follows:

1. Click Kutools > Manager to open the Attachment Manager dialog box, and specify the mail folder and messages in Kutools for Outlook dialog box.

2. In the Attachment Manager dialog box, please check the attachments you will remove, and then click the Delete button. See screenshot:

3. A warning dialog box comes out and asks for your confirmation. Please click the Yes button to go ahead.

4. Now a dialog box comes out and tells you how many attachments have been deleted as below screenshot shown. Please click the OK button.

5. And then click the Close button to close the Attachment Manager dialog box.


Compress multiple/all attachments in Outlook emails

To compress multiple or all selected attachments in multiple Outlook emails, please do as follows:

1. Click Kutools > Manager to open the Attachment Manager dialog box, and specify the mail folder and messages in Kutools for Outlook dialog box.

2. In the Attachment Manager dialog box, please check the attachments you will compress, and click the Compress button. See screenshot:

3. Now a dialog box comes out and shows how many attachments have been compressed as below screenshot shown. Please click the OK button.

4. And then click the Close button to close the Attachment Manager dialog box.


Automatically compress all outgoing and received attachments

If you need to automatically compress all attachments in all outgoing and received emails in Outlook, please configure in the Attachment Manager dialog box as follows:

1. Click Kutools > Manager to open the Attachment Manager dialog box, specify the mail folder and messages in Kutools for Outlook dialog box, and then click the Options button in the dialog box. See screenshot:
Note: You can also click Kutools > Options (in the Attachments group) in the Outlook Ribbon directly.

2. In the Attachment options dialog box, please enable the Compress tab, check the Automatically compress outgoing attachments and Automatically compress received attachments options as you need in the Automatic compression section, and click the Ok button.

3. Click the Close button to close the Attachment Manager dialog box.


Detach multiple/all attachments from Outlook emails

If you want to save multiple attachments from emails to a certain folder, and simultaneously remove these attachments but remain hyperlinks to saved attachments in corresponding emails, you can detach the attachments in the Attachment Manager dialog box.

1. Click Kutools > Manager to open the Attachment Manager dialog box, and specify the mail folder and messages in Kutools for Outlook dialog box.

2. In the Attachment Manager dialog box, please check the attachments you will detach, and click the Detach button. See screenshot:

3. In the Please select a folder dialog box, please (1) click the Browse button  to specify the folder you will save the attachments, (2) check the Create subfolders in the following style option, (3) select a folder style from below drop-down list, and finally (4) click the Ok button. See screenshot:

4. Now a dialog box comes out and shows how many attachments have been detached as below screenshot shown. Please click the Ok button.

5. Click the Close button to close the Attachment Manager dialog box.


Automatically detach all attachments from received Outlook emails to folder

The Attachment Manager feature also supports to automatically detach all attachments from all received emails to a specified folder in Outlook. Please configure as follows:

1. Click Kutools > Manager to open the Attachment Manager dialog box, specify the mail folder and messages in Kutools for Outlook dialog box, and then click the Options button in the dialog box. See screenshot:
Note: You can also click Kutools > Options (in the Attachments group) in the Outlook Ribbon directly.

2. In the Attachment options dialog box, please enable the Detach & Save tab, and configure as follows:
(1) Check the Automatically detach received attachments option;
(2) Click the Browse button  to specify the folder you will save attachments;
(3) Check the Create subfolders in the following style option;
(4) Select a folder style from below drop-down list.
(5) Click the OK button. See screenshot:

3. Click the Close button to close the Attachment Manager dialog box.


Notes

1. In the Attachment options dialog box, on the General tab:
(1)You can configure to ignore picture attachments or attachments in plain text emails when saving, deleting, compressing, and detaching attachments;
(2) You can filter Outlook folders, and save / delete / compress / detach attachments in filtered out folders only;

2. In the Attachment options dialog box, on the Compress tab:
(3) Specify the file extension for compressed attachments;
(4) Set compression exclusion based on specified attachment file extensions;
(5) Set compression exclusion based on attachment size.

3. You can right-click on a certain attachment, and then save, rename, delete, compress, detach or view this attachment from the right-clicking menu as below screenshot shown:


Demo: Save, rename, delete, compress, detach multiple attachments in Outlook Attachment Manager

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!



Kutools for Outlook

More than 100 Advanced Functions for Outlook 2010, 2013, 2016, 2019 and 365

screen shot kutools for outlook tiny for banner 201812

More Features  |  Free Download  |  Only $39.00 for hundreds of functions

Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.