Automatically cc or bcc when sending emails in Outlook
Kutools for Outlook
If you always need to cc or bcc a copy of email when sending emails in Outlook, you need to manually bcc (Blind Carbon Copy) or cc (Carbon Copy) each time. There is no easy way for you to automatically cc or bcc email when sending an email in Outlook, but with Kutools for Outlook’s Auto CC / BCC utility, you can easily auto cc or bcc for all outgoing emails or customize rules to handle the cc or bcc emails in Outlook.
Automatically cc or bcc for all outgoing emails
Easily customize rules for controlling cc or bcc when sending emails
Automatically cc or bcc for all outgoing emails
You can easily cc or bcc yourself or specific people a copy of email for all outgoing emails as follows:
1. Please apply the utility by clicking Kutools > CC / BCC > Rule Manager.
2. In the Auto CC / BCC Manager dialog box, click the New button to create a new cc / bcc rule.
3. In the first Rules Wizard, click the Next button directly without selecting any conditions. Then a Kutools for Outlook dialog box pops up to remind you the rule will be applied to all sending emails, click the Yes button.
4. In the second Rules Wizard, click the Next button without selecting any exceptions.
5. In the last Rules Wizard dialog box, you need to configure as follows.
Note: In the Set rule options section, if you check the Run this rule now for messages that are already in “Inbox” option, the created rule will be executed in the Inbox folder at once; By default, the Enable this rule option is checked, if you don't want to enable this rule right now, please uncheck it.
Note: After clicking the Recipients button, a Select Names dialog will pop up, please click to select one or multiple contacts, click CC or BCC button to add the selected contacts to the CC or BCC fields, and then click the OK button.
6. When it returns to the Auto CC / BCC Manager, you can see the rule you created just now is listed inside, click OK to save the rule.
Tip: you can create multiple rules, and if you uncheck the rules, these unchecked rules will not take effect.
7. Now you need to enable the feature by clicking Kutools > CC / BCC > Enable Auto CC / BCC to make this rule effective.
Notes: You can easily enable or disable the Auto CC / BCC feature as follows:
Auto CC / BCC is enabled:
Auto CC / BCC is disabled:
Easily customize rules for controlling cc or bcc when sending emails
You can easily customize rules for controlling cc / bcc when sending emails in Auto CC / BCC Manager as you want.
You can:
Create a cc / bcc rule to auto cc / bcc when sending an email from specific account;
Create a cc / bcc rule to auto cc / bcc when the sending email's subject contains specific keywords;
Create a cc / bcc rule to auto cc / bcc when the sending email's attachment name contains specific keywords;
Create a cc / bcc rule to auto cc / bcc when sending an email to specific persons and so on.
No matter the cc / bcc rules are simple or complicated, you can easily create them in Auto CC / BCC Manager.
1. Please apply the utility by clicking Kutools > CC / BCC > Rule Manager.
2. In the Auto CC / BCC Manager dialog box, click the New button to create a new cc / bcc rule.
3. In the first Rules Wizard, select and specify the conditions as you need, and then click the Next button.
4. In the second Rules Wizard, select the exceptions as you need, and then click the Next button.
Note: The exception conditions take precedence over conditions when conflicts between items in the rule.
5. In the last Rules Wizard dialog box, please configure as follows.
Notes:
6. When it returns to the Auto CC / BCC Manager, click the OK button to save the rule.
7. Click Kutools > CC / BCC > Enable Auto CC / BCC to enable this feature.
Notes:
1. Specify email accounts for auto CC / BCC rules
Here demonstrate how to specify email accounts for auto CC / BCC rules.
2. Add multiple keywords when creating or editing custom auto cc/bcc rule
When creating or editing a custom auto cc/bcc rule, you can add multiple keywords to filter subject, attachment name, “To:” address, or body. Here I will take the subject keywords for example.
(6) Now you get back to the Text Contains dialog. If some keyword items already exist, you can see the relationship among the keyword items is “OR”. Click the OK button to save the settings.
3. In a custom auto cc/bcc rule, it will carry out the never block criteria firstly when the block criteria conflicts with the never block criteria.
4. In the Auto CC / BCC Manager, there are buttons in the toolbar.
: Click this button to create a new auto cc/bcc rule.
: Select an auto cc/bcc rule, and then click this button to edit it.
: Select an auto cc/bcc rule, and then click this button to copy it.
: Select an auto cc/bcc rule, and then click this button to remove it.
: Select an auto cc/bcc rule, and click this button to move it up.
: Select an auto cc/bcc rule, and click this button to move it down.
: Click this button to export all auto cc/bcc rules.
: Click this button to import auto cc/bcc rules into the manager.
: Click this button to view the operation
: If you tick this option, the rule description in above Rule description box will be automatically wrapped based on the manager width.
5. Check the checkbox beside Enable to enable all rules.
6. It supports Ctrl or Shift keys to select multiple rules, and use right-click menu to batch copy or delete the selected rules.
7. If you do not edit the remark in the last step of the wizard, it will show parts of rules in the rule list, but the remark keeps empty in fact.
Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
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- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
