Automatically cc or bcc when sending emails in Outlook

If you always need to cc or bcc a copy of email when sending emails in Outlook, you need to manually bcc (Blind Carbon Copy) or cc (Carbon Copy) each time. There is no easy way for you to automatically cc or bcc email when sending an email in Outlook, but with Kutools for Outlook’s Auto CC / BCC utility, you can easily auto cc or bcc for all outgoing emails or customize rules to handle the cc or bcc emails in Outlook.

Automatically cc or bcc for all outgoing emails

Easily customize rules for controlling cc or bcc when sending emails

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Automatically cc or bcc for all outgoing emails

You can easily cc or bcc yourself or specific person a copy of email for all outgoing emails as follows:

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1. Please apply the utility by clicking Kutools > CC / BCC > Rule Manager

2. You can easily customize cc / bcc rules in Auto CC / BCC Manager. Please click New button to create a new cc / bcc rule. See screenshot:

3. Please name the new rule, select All outing e-mail, and then click Recipients button to specify cc / bcc recipients. See screenshot:

4. Pleas click to select one contact or multiple contacts you want to cc or bcc to, click CC button or BCC button, and then click the OK button.

5. In the Auto CC / BCC Manager, please check the rule you want to enable for controlling cc or bcc when sending emails in Outlook.
Tip: you can create multiple rules, and if you unchecked rules, these unchecked rules will not take effect.

6. Click Kutools > CC / BCC > Enable Auto CC / BCC to enable this feature.

Notes: You can easily enable or disable the Auto CC / BCC feature as follows:

Auto CC / BCC is enabled:

Auto CC / BCC is disabled:


Easily customize rules for controlling cc or bcc when sending emails

You can easily customize rules for controlling cc / bcc when sending emails in Auto CC / BCC Manager as you want.
You can:
Create a cc / bcc rule to auto cc / bcc when sending an email from specific account;
Create a cc / bcc rule to auto cc / bcc when the sending email's subject contains specific keywords;
Create a cc / bcc rule to auto cc / bcc when the sending email's attachment name contains specific keywords;
Create a cc / bcc rule to auto cc / bcc when sending an email to specific persons and so on.

No matter the cc / bcc rules are simple or complicated, you can easily create them in Auto CC / BCC Manager.

1. Please apply the utility by clicking Kutools > CC / BCC > Rule Manager

2. You can easily customize cc / bcc rules in Auto CC / BCC Manager. Please click New button to create a new cc / bcc rule. See screenshot:

3. In the Auto CC / BCC dialog, check the Custom option to expand the advanced settings.

4. In the Auto CC / BCC dialog, please:
(1) Name the new auto cc/bcc rule;
(2) Add cc or bcc recipients as you need;
(3) Specify the inclusion criteria as you need. After specifying this inclusion criteria, it will filter emails and automatically cc or bcc emails meeting the inclusion criteria only;
(4) Specify the exclusion criteria. After specify the exclusion criteria, it will filter emails and automatically skip emails meeting the exclusion criteria when auto cc/bcc.

5. Click the OK buttons to save the settings and close the rule manager.

6. Click Kutools > CC / BCC > Enable Auto CC / BCC to enable this feature.


Notes

1. Specify accounts when creating or editing custom auto cc/bcc rule

If you need to specify email accounts in the Inclusion or Exclusion sections, you can tick the Account is option, click  button next to the Account is box, and then check the email accounts you need to specify in the coming dialog. See screenshot:

2. Add multiple keywords when creating or editing custom auto cc/bcc rule

When creating or editing a custom auto cc/bcc rule, you can add multiple keywords to filter subject, attachment name, “To:” address, or body in the Inclusion or Exclusion sections. Here I will take the subject keywords for example.
(1) After expanding the custom settings in the Auto CC/BCC dialog, tick the Subject contains option, and click  button next to the Subject contains box.
(2) In the Text Contains dialog, click New to add new keywords.
(3) In the Search Text dialog, type in a keyword, and click the Add button. If necessary, you can repeat this operation to add multiple keywords, and the relationship among these keywords is “AND.
(4) Click the OK button to save the new added keywords.

(5) Now you get back to the Text Contains dialog. If some keyword items already exist, you can see the relationship among the keyword items is “OR. Click the OK button to save the settings.

3. In a custom auto cc/bcc rule, it will carry out the exclusion criteria when the inclusion criteria conflicts with the exclusion criteria.

4. In the Auto CC / BCC Manager, there are buttons in the toolbar.

  • : Click this button to create a new auto cc/bcc rule.
  • : Select an auto cc/bcc rule, and then click this button to edit it.
  • : Select an auto cc/bcc rule, and then click this button to copy it.
  • : Select an auto cc/bcc rule, and then click this button to remove it.
  • : Select an auto cc/bcc rule, and click this button to move it up.
  • : Select an auto cc/bcc rule, and click this button to move it down.
  • : Click this button to export all auto cc/bcc rules.
  • : Click this button to import auto cc/bcc rules into the manager.
  • : If you tick this option, the rule description in above Rule description box will be automatically wrapped based on the manager width.


Demo: Auto Cc / Bcc when sending emails in Outlook


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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  • To post as a guest, your comment is unpublished.
    sergeydru68@gmail.com · 8 months ago
    On this step:
    3. If you want to cc or bcc yourself when sending emails, please select... bla bla bla...
    - When window pop-ups... there is no filter field and the "Recipients" button is not completely visible, what kind of 4.5px WTF? ʅ_(ツ)_ʃ

    ··· Looked through the manual, but frankly, I still don't know what it's for. Need specific examples with videos
  • To post as a guest, your comment is unpublished.
    Jo Wilson · 3 years ago
    Is there any way you can turn off the notification that an email has been auto BCC'd? Very annoying!
    Thanks.
    • To post as a guest, your comment is unpublished.
      Office User · 2 years ago
      Agreed! The pop up is distracting. There should be a way to turn it off.
  • To post as a guest, your comment is unpublished.
    Susan Justice · 5 years ago
    I've tried using Auto BCC but it is not working. I've followed the instruction as detailed above. What am I missing?