Automatically forward all or certain emails when receiving in Outlook
Kutools for Outlook
When you are going away on vacation, there may be some receiving emails needed to be answered punctually during your vacation time. The efficient way is to automatically forward these emails to others and let them answer for you if you donโt like your vacation being interrupted by these annoying emails. With Outlook build-in function, you need to set a time-consuming rule for auto forwarding the emails when receiving. But now, with the Auto Forward utility of Kutools for Outlook, auto forwarding is no longer a matter. You can not only automatically forward all emails when receiving, but also automatically forward certain emails by special criteria easily in Outlook.
Auto forward all emails when receiving in Outlook
Auto forward certain emails by received account in Outlook
Auto forward certain emails by customized rules
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Auto forward all emails when receiving in Outlook
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With Kutools for Outlookโs Auto Forward utility, all arriving emails will be forwarded to a specific person automatically in Outlook as follows.
1. Please enable the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward. See screenshot:
Note: If there are auto forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.
2. Then an Auto Forward Settings dialog pops up. Please click the New button. Note: If it's your first time using the feature, you could see some examples listed in the dialog for you to take a reference, you can delete them.
3. In the Rules Wizard dialog, leave all the checkboxes in the first interface unchecked, click Next, a dialog pops out to remind you that it will work for every message you receive. See screenshot:
4. In the next interface, also leave all the checkboxes unchecked, click Next. See screenshot:
5. In the last step, give the rule a name and a description, click Recipient to select or specify an email address to forward to, then in the Set rule options, choose the options as you need. Note: If you leave the Rule remark blank, the rule will show part of its information as a remark in the rule list.
6. Click Ok, you can see the new rule has been created in the Auto Forward Settings, click OK to save the settings.
Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!
Auto forward certain emails by received account in Outlook
Besides auto forwarding all emails when receiving, you can also auto forward certain emails by received account in Outlook.
For example there are two or more email accounts existing in your Outlook, and you donโt want the auto forward function to be applied for all email accounts, you can configure to just auto forward emails by a certain received account in Outlook.
1. Please enable the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward. See screenshot:
Note: If there are auto forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.
2. In the Auto Forward Settings dialog, please click New button.
3. In the first popping up interface, check through the specified account checkbox, then in the Edit the rule description section, click at specified to display the Text Contains dialog, select one account you want to auto forward based on.
4. Click OK > Next to go to the next interface of the Rules Wizard, in this step, you can set the exception rules, click Next directly in this case.
5. In the last step of the wizard, give the rule a name and a description, click Recipient to select or specify an email address to forward to, then in the Set rule options, choose the options as you need. Note: If you leave the Rule remark blank, the rule will show part of its information as a remark in the rule list.
6. Click Ok > OK to finish the rule settings
Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!
Auto forward certain emails by customized rules
With this utility, you can also auto forward certain emails by customized rules in Outlook. For example, you can auto forward emails by subjects, attachment names and so on.
To auto forward emails by its subject, please do as follows.
1. Please enable the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward. See screenshot:
Note: If there have been auto forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.
2. In the Auto Forward Settings dialog, please click New button.
3. In the first interface, check the subject contains specific words checkbox, then in the Edit the rule description section, click specific words to open the Text Contains dialog, click New to add the texts you want to contains in the Search Text dialog.
4. Click OK to add the text, in one text rule, the relationship of multiple texts is "and", if you want the relationship of text rules is "or", click New to add new text.
5. Click OK back to the Rules Wizard, click Next to go to the second interface. In this step, you can set the exceptions, for instance, here sets that not forwarding emails while the body contains "joke".
6. Click Next and set the rule name, remark, recipients and option in the last step of the wizard, click Ok > OK to finish the settings. Note: If you leave the Rule remark blank, the rule will show part of its information as a remark in the rule list.
From now on, if the arriving emails meet the condition you set in the rule, the auto forward will work.
Notes:
1. You can turn off the auto forward utility if you donโt need it. You can see the turn on and the turn off status as below screenshots show.
Enable Auto Forward rules:
Disable Auto Forward rules:
When you enable or disable the Auto Forward utility, a dialog will pop out to remind you.
2. If the criteria are too long to display in the Rule description section of the Auto Forward Settings dialog, you can check Display the rule description inline wrap checkbox, then the description will be wrapped.
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3. You can easily manage your created rules by clicking Kutools > Forward > Rule Manager to enter the Auto Forward Settings dialog.
4. To batch delete or copy the rules listed in the Auto Forward Settings dialog, you can first select the rules with the help of Shift and/ or Ctrl button, right-click on the selection to bring up a menu as shown below, and then select the option you need.
Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!
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