Automatically forward all or certain emails when receiving in Outlook

Besides auto-forwarding all emails when receiving, you can also auto-forward certain emails by received accounts in Outlook.

For example, there are two or more email accounts existing in your Outlook, and you don’t want the auto-forward function to be applied for all email accounts, you can configure it to just auto-forward emails by a certain received account in Outlook.

1. Please enable the Auto Forward utility by clicking Kutools Plus > Forward > Enable Auto Forward. See screenshot:

Note: If there are auto-forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.

2. In the Auto Forward Settings dialog, please click the New button.

3. In the first popping-up interface, check through the specified account checkbox, then in the Edit the rule description section, click at specified to display the Text Contains dialog, and select one account you want to auto-forward based on.

4. Click OK > Next to go to the next interface of the Rules Wizard, in this step, you can set the exception rules, click Next directly in this case.

5. In the last step of the wizard, give the rule a name and a description, click Recipient to select or specify an email address to forward to, and then in the Set rule options, choose the options you need. Note: If you leave the Rule remark blank, the rule will show part of its information as a remark in the rule list.

6. Click Ok > OK to finish the rule settings

With this utility, you can also auto-forward certain emails by customized rules in Outlook. For example, you can auto-forward emails by subjects, attachment names, and so on.

To auto-forward emails by subject, please do as follows.

1. Please enable the Auto Forward utility by clicking Kutools Plus > Forward > Enable Auto Forward. See screenshot:

Note: If there have been auto-forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.

2. In the Auto Forward Settings dialog, please click the New button.

3. In the first interface, check the subject contains specific words checkbox, then in the Edit the rule description section, click specific words to open the Text Contains dialog, click New to add the texts you want to contain in the Search Text dialog.

4. Click OK to add the text, in one text rule, the relationship of multiple texts is "and", if you want the relationship of text rules to be "or", click New to add new text.

5. Click OK back to the Rules Wizard, and click Next to go to the second interface. In this step, you can set the exceptions, for instance, here sets that not forwarding emails while the body contains "joke".

6. Click Next and set the rule name, remark, recipients, and option in the last step of the wizard, click Ok > OK to finish the settings. Note: If you leave the Rule remark blank, the rule will show part of its information as a remark in the rule list.

From now on, if the arriving emails meet the condition you set in the rule, the auto-forward will work.

Notes:

1. You can turn off the auto forward utility if you don’t need it. You can see the turn-on and the turn-off status as below screenshots show below.

When you enable or disable the Auto Forward utility, a dialog will pop out to remind you.

2. If the criteria are too long to display in the Rule description section of the Auto Forward Settings dialog, you can check Display the rule description inline wrap checkbox, then the description will be wrapped.

3. You can easily manage your created rules by clicking Kutools > Forward > Rule Manager to enter the Auto Forward Settings dialog.

4. To batch delete or copy the rules listed in the Auto Forward Settings dialog, you can first select the rules with the help of Shift and/ or Ctrl button, right-click on the selection to bring up a menu as shown below, and then select the option you need.