Skip to main content

Automatically forward all or certain emails when receiving in Outlook

Author: Siluvia Last Modified: 2024-10-18

When you are going away on vacation, there may be some emails that need to be answered punctually during your vacation time. The efficient way is to automatically forward these emails to others and let them answer for you if you don’t like your vacation being interrupted by these annoying emails. With Outlook's built-in function, you need to set a time-consuming rule for auto-forwarding the emails when receiving them. But now, with the Auto Forward utility of Kutools for Outlook, auto-forwarding is no longer a matter. You can not only automatically forward all emails when receiving them, but also automatically forward certain emails by special criteria easily in Outlook.

Auto forward all emails when receiving in Outlook

Auto forward certain emails by received account in Outlook

Auto forward certain emails by customized rules

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2024 - 2010 or Outlook 365 with these advanced features. Enjoy 70+ powerful features and elevate your email experience!

Auto forward all emails when receiving in Outlook

Kutools for Outlook: Unlock 100 useful tools for Outlook. Among these, over 70 features are permanently free to use, including the powerful AI feature.
Discover More... Try It Now!

With Kutools for Outlook’s Auto Forward utility, all arriving emails will be forwarded to a specific person automatically in Outlook as follows.

1. Please enable the Auto Forward utility by clicking Kutools Plus > Forward > Enable Auto Forward. See screenshot:

click auto forward feature

Note: If there are auto-forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.

2. Then an Auto Forward Settings dialog pops up. Please click the New button. Note: If it's your first time using the feature, you could see some examples listed in the dialog for you to take a reference, you can delete them.

click new button

3. In the Rules Wizard dialog, leave all the checkboxes in the first interface unchecked, click Next, and a dialog pops out to remind you that it will work for every message you receive. See screenshot:

leave all the checkboxes in the first interface unchecked

4. In the next interface, also leave all the checkboxes unchecked, and click Next. See screenshot:

leave all the checkboxes unchecked

5. In the last step, give the rule a name and a description, click Recipient to select or specify an email address to forward to, and then in the Set rule options, choose the options you need. Note: If you leave the Rule remark blank, the rule will show part of its information as a remark in the rule list.

give the rule a name and a description and set other operations

6. Click OK, you can see the new rule has been created in the Auto Forward Settings, click OK to save the settings.

the new rule has been created in the Auto Forward Settings

Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!


Auto forward certain emails by received account in Outlook

Besides auto-forwarding all emails when receiving, you can also auto-forward certain emails by received accounts in Outlook.

For example, there are two or more email accounts existing in your Outlook, and you don’t want the auto-forward function to be applied for all email accounts, you can configure it to just auto-forward emails by a certain received account in Outlook.

1. Please enable the Auto Forward utility by clicking Kutools Plus > Forward > Enable Auto Forward. See screenshot:

click auto forward feature

Note: If there are auto-forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.

2. In the Auto Forward Settings dialog, please click the New button.

click new button

3. In the first popping-up interface, check through the specified account checkbox, then in the Edit the rule description section, click at specified to display the Text Contains dialog, and select one account you want to auto-forward based on.

check through the specified account checkbox and specify the criteria

4. Click OK > Next to go to the next interface of the Rules Wizard, in this step, you can set the exception rules, click Next directly in this case.

5. In the last step of the wizard, give the rule a name and a description, click Recipient to select or specify an email address to forward to, and then in the Set rule options, choose the options you need. Note: If you leave the Rule remark blank, the rule will show part of its information as a remark in the rule list.

give the rule a name and a description, set other operations

6. Click Ok > OK to finish the rule settings

the rule is created

Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!


Auto forward certain emails by customized rules

With this utility, you can also auto-forward certain emails by customized rules in Outlook. For example, you can auto-forward emails by subjects, attachment names, and so on.

To auto-forward emails by subject, please do as follows.

1. Please enable the Auto Forward utility by clicking Kutools Plus > Forward > Enable Auto Forward. See screenshot:

click auto forward feature

Note: If there have been auto-forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.

2. In the Auto Forward Settings dialog, please click the New button.

3. In the first interface, check the subject contains specific words checkbox, then in the Edit the rule description section, click specific words to open the Text Contains dialog, click New to add the texts you want to contain in the Search Text dialog.

check the subject contains specific words checkbox and specify the criteria

4. Click OK to add the text, in one text rule, the relationship of multiple texts is "and", if you want the relationship of text rules to be "or", click New to add new text.

click new to add another criteria

5. Click OK back to the Rules Wizard, and click Next to go to the second interface. In this step, you can set the exceptions, for instance, here sets that not forwarding emails while the body contains "joke".

set the exceptions in the dialog box

6. Click Next and set the rule name, remark, recipients, and option in the last step of the wizard, click Ok > OK to finish the settings. Note: If you leave the Rule remark blank, the rule will show part of its information as a remark in the rule list.

set the rule name, remark, recipients, and option in the last step of the wizard

From now on, if the arriving emails meet the condition you set in the rule, the auto-forward will work.

Notes:

1. You can turn off the auto forward utility if you don’t need it. You can see the turn-on and the turn-off status as below screenshots show below.

Enable Auto Forward rules:
Enable Auto Forward

Disable Auto Forward rules:
Disable Auto Forward

When you enable or disable the Auto Forward utility, a dialog will pop out to remind you.
promtp box to remind enable or disable the Auto Forward utility

2. If the criteria are too long to display in the Rule description section of the Auto Forward Settings dialog, you can check Display the rule description inline wrap checkbox, then the description will be wrapped.

check Display the rule description inline wrap checkbox
 arrow down
 the description will be wrapped

3. You can easily manage your created rules by clicking Kutools > Forward > Rule Manager to enter the Auto Forward Settings dialog.

4. To batch delete or copy the rules listed in the Auto Forward Settings dialog, you can first select the rules with the help of Shift and/ or Ctrl button, right-click on the selection to bring up a menu as shown below, and then select the option you need.
more options in right click menu

Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

🤖 Kutools AI : Uses advanced AI technology to handle emails effortlessly, including replying, summarizing, optimizing, extending, translating, and composing emails.

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!

Instantly unlock Kutools for Outlook with a single click. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2