Automatically forward all or certain emails when receiving in Outlook

When you are going away on vacation, there may be some receiving emails needed to be answered punctually during your vacation time. The efficient way is to automatically forward these emails to others and let them answer for you if you don’t like your vacation being interrupted by these annoying emails. With Outlook build-in function, you need to set a time-consuming rule for auto forwarding the emails when receiving. But now, with the Auto Forward utility of Kutools for Outlook, auto forwarding is no longer a matter. You can not only automatically forward all emails when receiving, but also automatically forward certain emails by special criteria easily in Outlook.

Auto forward all emails when receiving in Outlook

Auto forward certain emails by received account in Outlook

Auto forward certain emails by customized rules

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Auto forward all emails when receiving in Outlook

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With Kutools for Outlook’s Auto Forward utility, all arriving emails will be forwarded to a specific person automatically in Outlook as follows.

1. Please enable the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward. See screenshot:

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Note: If there have been auto forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.

2. Then an Auto Forward Settings dialog pops up. Please click New button. In the first time using, there list some examples for you to take a reference, you can delete them.

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3. In the Rules Wizard dialog, unchek any checkbox in the first interface, click Next, a dialog pops out to remind you it will work for every received message. See screenshot:

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4. In the next interface, uncheck any checkbox either, click Next . See screenshot:

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5. In the last step, give the rule a name and the description, click Recipient to select or specify an email address to forward to, then in the Set rule options, choose the options as you need.

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6.Click Ok, you can see the new rule has been created in the Auto Forward Settings, click OK to save the settings.

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Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Auto forward certain emails by received account in Outlook

Besides auto forwarding all emails when receiving, you can also auto forward certain emails by received account in Outlook.

For example there are two or more email accounts existing in your Outlook, and you don’t want the auto forward function to be applied for all email accounts, you can configure to just auto forward emails by a certain received account in Outlook.

1. Please enable the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward. See screenshot:

shot kto auto forward 1

Note: If there have been auto forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.

2. In the Auto Forward Settings dialog, please click New button.

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3. In the first popping up interface, check through the specified account checkbox, then in the Edit the rule description section, click at specified to display the Text Contains dialog, select one account you want to auto forward based on.

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4. Click OK > Next to go to the next interface of the Rules Wizard, in this step, you can set the exception rules, click Next directly in this case.

5. In the last step of the wizard, give the rule a name and the description, click Recipient to select or specify an email address to forward to, then in the Set rule options, choose the options as you need

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6. Click Ok > OK to finish the rule settings

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Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Auto forward certain emails by customized rules

With this utility, you can also auto forward certain emails by customized rules in Outlook. For example, you can auto forward emails by subjects, attachment names and so on.

To auto forward emails by its subject, please do as follows.

1. Please enable the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward. See screenshot:

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Note: If there have been auto forward rules already, firstly activate the Auto Forward utility by clicking Kutools > Forward > Enable Auto Forward, and then open the Auto Forward Settings dialog by clicking the Kutools > Forward > Rule Manager.

2. In the Auto Forward Settings dialog, please click New button.

3. In the first interface, check the subject contains specific words checkbox, then in the Edit the rule description section, click specific words to open the Text Contains dialog, click New to add the texts you want to contains in the Search Text dialog.

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4. Click OK to add the text, in one text rule, the relationship of multiple texts is "and", if you want the relationship of text rules is "or", click New to add new text.

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5. Click OK back to the Rules Wizard, click Next to go to the second interface, in this step, you can set the exceptions, for instance, here sets that not forwarding emails while the body contains "importance".

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6. Click Next and set the rules names, notes, recipient and options in the last step of the wizard, click Ok > OK to finish the settings.

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From now on, if the arriving emails’ subjects meet the condition you have created, the auto forward will work.

Notes:

1. You can turn off the auto forward utility if you don’t need it. You can see the turn on and the turn off status as below screenshots show.

Enable Auto Forward rules:
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Disable Auto Forward rules:
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When you enable or disable the Auto Forward utility, a dialog will pops out for reminding you.
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2. If the criteria are too long to display in the Rule description section of the Auto Forward Settings dialog, you can check Display the rule description inline wrap checkbox, then the description will be wrapped.

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3. You can easily manage your created rules by clicking Kutools > Forward > Rule Manager to enter the Auto Forward Settings dialog.

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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