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Automatically add greeting when replying an email in Outlook

You may want to automatically add the greeting such as “Hi, Shan,” when you replying an email of Shan in Outlook. How can we automatically insert the greeting when replying an email in Outlook? Kutools for Outlook has this option for you to automatically insert greeting when replying email in Outlook.

Automatically add greeting when replying an email

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arrow blue right bubble Automatically add greeting when replying an email

Kutools for Outlook's Greeting option supports to automatically insert greeting with the first name, last name, or full name of original email's sender when replying an email in Outlook.

Kutools for Outlook: With more than 20 handy Outlook add-ins, free to try with no limitation in 45 days. Read More      Free Trial Now

1. Click Kutools Plus > Options.

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2. In the Options dialog box, please check the Add greeting when reply option, type the greeting text into below box, and click the OK button. See screenshot:

If you type the greeting text as Hello dear <<FirstName>>, the greeting will be added as Hello dear + the first name of original email's sender, such as Hello dear Kelly, see screenshot below:

If you type the greeting text as Hello dear <<SenderName>>, the greeting will be added as Hello dear + the full name of original email's sender, such as Hello dear Kelly T, see screenshot below:

If you type the greeting text as Hello dear <<LastName>>, the greeting will be added as Hello dear + the las name of original email's sender, such as Hello dear T, see screenshot below:

Note:

(1) If the sender did not specify his/her name in the email, the <<FirstName>>, <<LastName>>, and <<SenderName>> will be replaced with this sender's email address in the replying email.

(2) The greeting will be only automatically inserted when you replying emails in new windows. In Outlook 2013, the greeting will not be inserted if you reply messages in the Reading Pane directly. Click to see how to disable replying in Reading Pane in Outlook 2013.

(3) Uncheck Add greeting when reply option to stop auto adding greeting when replying emails.


Demo: auto add personalized greeting when replying in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!



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