Log in  \/ 
x
or
x
x
Register  \/ 
x

or

Easily block email by content of message in Outlook

Maybe you always receive many junk emails which have some common texts or words in the message body, have you ever thought of blocking these emails by body content and move them into the spam folder automatically? It seems that you can’t find any method to solve it in Outlook, but fortunately, with Kutools for Outlook’s Block Body utility, you can easily block email by body content in Outlook.

Easily block email by content of message in Outlook

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

Easily block email by content of message in Outlook

If you want to block email by body content in Outlook, you can quickly get it done as follows.

Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More      Free Trial Now

1. Select an email containing the body content you will block emails based on.

2. Then click Kutools > Junk > Enable Junk Email Filter to turn on the Junk utility. See screenshot:

shot block body 1

3. After activating the Junk function, click  Block Body under the Junk drop down list.

shot block body 002

4. Then a Search Text dialog popping up, you can see the entire body content of the selected email is displayed in the New Search Text box, click Add button to add the texts to the Search List box.

Notes:

1). If you don't want to add the body content of selected email, please remove it and type in the texts for yourself.
2). If you repeat the above step 4 to add more texts, the relationship among these texts will be "and".

5. Finally click OK button to finish the search text adding. In the next prompt box, click OK to close it.

From now on, when you receive emails contains specific body content, those emails will be filtered to the Junk emails folder automatically.

Now the specific texts have been added to the blocked list, you can preview the rule in the Rule Description box of the Junk Email Filter Manager window. See screenshots:

shot junk manager 01 shot junk manager 01 shot kto block by body 4

Tips: As above mentioned, the relationship between multiple texts in a single rule is “and”. Here I will show you how to edit an existing block body rule to make the relationship between the texts becoming “or”.

1. Click Kutools > Junk > Rule Manager. See screenshot:

shot junk manager 01

2. In the Junk Email Filter Manager, select the block body rule you have created and then click Edit.

shot block emails by body 5

3. In Junk dialog, and in the Body contains section, click the button.

4. In the following Text Contains dialog, click New to display the Search Text dialog. Manually add the texts and then click OK to finish the adding. See screenshot:

5. Now, you will see the detailed information of the Block Body rule, then click OK to close the dialog.

6. Clicking OK twice in the following two dialogs to finish the whole settings of the Block Body rule.

Notes:

1. When you turn on or turn off the Junk utility, it will pop out a dialog to remind you.
shot kto block by body 10 shot kto block by body 11

2. shot block body 003: If you want to junk the emails which have no subject, you can check the Treat subject-less-free massages as spam checkbox in the Juck Email Filter Manager dialog.

3. If the rule description is too long to preview, you can check the Display the rule description inline wrap option in the Junk Email Filter Manager dialog.

shot kto block by body 8
arrow down
shot kto block by body 9

4. The Junk Email Filter Manager dialog can be resized by dragging the dialog border.


Demo: block email by content of message in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Say something here...
symbols left.
You are guest
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.