Easily block multiple sender domains at once in Outlook

Besides blocking a sender domain at a time, are you looking for a quick way to block multiple sender domains all at once in Outlook? With Kutools for Outlook’s Block Sender Domains utility, you can not only block single sender domain per time but also block multiple sender domains all at once with just one click in Outlook.

Easily block multiple sender domains at once in Outlook

Manually add, edit, or delete sender domains to block sender domains list in Outlook


Easily block multiple sender domains at once in Outlook

1. Hold Ctrl key to select the emails whose sender domains you want to block, and click Kutools > Junk > Block Sender Domains.

2. When a prompt box showing up, click OK to close it.

3. Go ahead to click Kutools > Junk > Enable Junk Email Filter.

4. In a popping up Kutools for Outlook dialog box, please click the OK button. Then this Junk Email Filter utility is turned on.

Notes:

  • The sender domains of selected emails have been added to the blocked list, you can preview them in the Junk Email Filter Manager.
  • If you just want to block single email sender domain, please select an email and then apply the utility.
  • Besides the above method, you can also block one or multiple email sender domains by the following instructions.
    1. Right click one or multiple emails.
    2. Select Junk (Kutools) > Block Sender Domains from the list. See screenshot:

After adding the sender domains to the blocked list, all the receiving emails with these domains will be filtered to the Junk folder.


Manually add, edit, or delete the sender domains to block sender domains list in Outlook

If you have already created block sender domains rule automatically with the above method, and now want to manually add, edit, or delete some sender domains to the existing rule, you can do it as follows.

1. Please click Kutools > Junk > Rule Manager to open the Junk Email Filter Manager window. See screenshot:

2. Now the Junk Email Filter Manager dialog pops up, please double click the Block Domain rule you have already created to open it.

Tips: You can also click to highlight the Block Domain rule, and click the Edit button to edit it.

3. Now the Junk Rule dialog opens, and the with specific words in the sender's address option is checked (Tips: the specific words are replaced with sender domains). Click the underlined domains within the option to edit them.

4. Now the Text Contains dialog pops out, and you can add new domains, edit existing domains, delete, tick, or untick domains as you need. After finishing your operations, click OK to save the changes.

  • Click this button to add new domains. It will open the Search Text dialog. In the Search Text dialog, type a domain or select a contact by the Address button into the New Search Text box, click the Add button, and then click the OK button. Then the new domain is added to the Text Contains dialog.
  • Click this button to edit the currently selected domain.
  •   Click this button to remove the currently selected domain.
  •   Click this button to select all domains added in the Text Contains dialog.
  •   Reversely select the domains in the Text Contains dialog.

5. It returns to the Junk Rule dialog, and you can see the underline domains changed based on your modifications. Click the Ok button to go ahead.

6. Then it returns to the Junk Email Filter Manager dialog. Remain the Block Domain rule ticked, and click OK to finish all the settings and close the dialog.

Notes:

  • Make sure the Junk Email Filter is turning on when you work.
  • Click the Enable Junk Email Filter again will turn off the whole Junk feature. If you only want to disable a certain rule, please go to the Junk Email Filter Manager and uncheck the rule.
  • If you want to block empty subject messages, please check the Treat subject-less-free messages as spam option in the Junk Email Filter Manager window. After that, when emails with empty subject arriving, they will be filtered to the Junk Email folder automatically.
  • Check the Display the rule description inline wrap option, the rule description will display as inline wrap if they are too long to fully display in one line of the window.
  • In the Junk Email Filter Manger, click to highlight the Block Domain rule, and you can click the underline text in the Rule description section to edit the rule name, rule notes, and containing domains directly.

Demo: block multiple sender domains in bulk in Outlook


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