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Always reply messages in a fixed format automatically in Outlook

By default, Outlook will always reply with the initial format of the received messages. If you want to change the formatting when replying an email, you need to manually change it in the reply window or apply VBA code to achieve it. Here, with the Fixed Reply Formatting utility of Kutools for Outlook, you can easily set one format as the default replying format in Outlook and always use it automatically in the future.

Always reply messages in a fixed format automatically

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Always reply messages in a fixed format automatically

With the handy utility – Fixed Reply Formatting of Kutools for Outlook, you can easily specify a reply formatting such as HTML, plain text or RTF as you need, and fix the specified formatting as the reply format for all future reply emails automatically.

1. Click Kutools > Fixed Reply Formatting > Set Reply Formatting. See screenshot:

2. In the Set Reply Formatting dialog box, select HTML or another reply formatting as you need, and click the OK button. Then click the OK button in the next popping up a dialog box.

3. Now you just need to click Fixed Reply Formatting > Enable Fixed Reply Formatting to make the utility take effect. See screenshot:

From now on, when replying emails, the message format will always be HTML or another format you have specified in step 2.


Demo: Always reply messages in a fixed format automatically

Kutools for Outlook includes 40+ powerful features and tools for Microsoft Outlook. Free to try with no limitation in 45 days. Download the free trial now!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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