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Quickly compress / uncompress all pictures and attachments of emails in outlook

While sending message with large attachments embedded, you would like to compress these attachments in order to make sending faster. And for the emails with attachments you have received, compress them can release your folder space, and make your Outlook run smoothly. With the Compress All and Uncompress All utilities of Kutools for Outlook, you can quickly compress and uncompress all attached pictures and attachments in one or multiple emails. Besides that, it allows you to auto compress the attachments when sending or receiving emails.

Compress all attached pictures and attachments of one or multiple emails

Uncompress all attached pictures and attachments of one or multiple emails

Auto compress all pictures and attachments when sending or receiving emails

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arrow blue right bubble Compress all attached pictures and attachments of one or multiple emails

Please do as follows to compress attachments of one or multiple emails in an email folder.

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1. Open an email folder and select one or multiple emails with attachments you want to compress at once.

2. Click Kutools > Compress All. See screenshot:

3. Then a Compress All dialog box pops up, click the Yes button.

Then all attached pictures and other attachments in the selected emails are compressed immediately.

arrow blue right bubble Uncompress all attached pictures and attachments of one or multiple emails


For uncompressing all attached pictures and attachments which are compressed by our Compress All feature you are received from others, please do as follows.

1. Select one or multiple emails which have the compressed attachments.

2. Then click Kutools > Uncompress All. See screenshot:

3. In the Uncompress All dialog box, click the Yes button.

Then all compressed attached pictures and attachments in selected emails are uncompressed.

Note: This utility is only applied to the attachments which are compressed by our Compress All feature.


Demo: Compress and uncompress all attachments in multiple emails

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubble Auto compress all pictures and attachments when sending or receiving emails

When sending or receiving emails with attachments attached, the Compress utility of Kutools for Outlook can help you auto compress them at once.

1. You need to enable the Auto Compress function by clicking Kutools > Options. See screenshot:

2. In the Attachment Options dialog box, under Compress tab, check Automatically compress outgoing attachments and Automatically compress receiving attachments options, and then click the Ok button. See screenshot:

After checking these two options, (you can also check one of them as you need) when you sending or receiving emails with attachments attached, the attachments will be compressed automatically in Outlook.

Notes:

1. You can also enable the Compress All and Uncompress All utility with selecting an attachment in email, when the Attachment Tools tab showing, click Kutools > Compress All / Uncompress All. But this compress all and uncompress all can only work in current selected email.

2. If picture attachments are not compressed, you can configure as follows: click Kutools >Options to open the Attachment Options dialog box; in the dialog box, check the Handle picture attachments option under General tab, and then click the Ok button.

3. Under the Compress tab of the Attachment options dialog box, you can also configure to specify file extensions for all compressed attachments. See screenshot below:

4. Under the Compress tab of the Attachment options dialog box, you can also set compression exclusion based on attachment file extensions or attachment size. See screenshot below:


Demo: Auto compress attachments in every outgoing and incoming email

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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