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Quickly statistic and count emails/items in Outlook

For counting the total number of received emails on a specific date in Outlook, normally you can search by the date and get the total number at the Status bar. However, it seems hard to count received emails per day in bulk. Here, Kutools for Outlook releases the Statistics feature, which can help you not only count received emails per day/week/month, count selected emails, count items in all folders, but also report all counting results in charts.

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Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
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  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
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arrow blue right bubble Count total number of received emails per day/week/month

For counting the total number of received emails per day/week/month, please apply the Statistics feature as follows:

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1. Click Kutools Plus > Statistics to open the Statistic dialog box. See screenshot:

2. In the Statistic dialog box, check Inbox from the accounts, or you just need to select Inbox option from the Outlook Folders drop down list, and go to right senction to set the Statistic period (date range and time range), click the OK button. See screenshots:

shot statistic 2

3. Now in the second Statistics dialog box, the summery report is displayed at default in Statistic window, click the Days of Week or Days of Month at the tab bar, the chart will display the total numbers of emails received per day in recent two weeks/months. See screenshots:

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arrow blue right bubble Count total number of selected emails/items

For counting the total number of selected emails or items, please apply the Statistics feature as follows:

1. Select multiple items you will count.
Tip: You can select multiple inconsecutive items by holding the Ctrl key and selecting them one by one. Or select multiple consecutive items at the same time by holding the Shift key and clicking the first item and the last one.

2. Click Kutools Plus > Statistics to open the Statistic dialog box.

3. Please click the OK button directly in the opening Statistic dialog box.

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And now you will get the total number of selected items at the top of the second Statistic dialog box. See screenshot:

shot statistic 6


arrow blue right bubble Count total number of items in all folders

For counting the total number of items in all folders, please apply the Statistics feature as follows:

1. Click Kutools Plus > Statistics to open the Statistic dialog box. See screenshot:

2. Now the first Statistic dialog box pops out, choose All Folders from the drop down list of Outlook Folders or click All to select all folders, click the OK button to continue.

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Note: If you need to count the total number of items in all folders of one email account, you just need to check that account address.

Then the second Statistic dialog box comes out, and you will get the total number of items in all folders of all email accounts (or the specified email account) at the top. See screenshot:

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Note:You can export the count results to an Excel file or HTML file as you need, please do as this:

1. In the Statistics dialog box, click Export Report, see screenshot:

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2. In the popped out Save Report dialog box, type a name for this report into the File name text box, and then choose file format you want to save from the Save as type drop down list, see screenshot:

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3. Then click Save button, all the data will be save as the file format as you need, see screenshot:

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Note: You also can count items by category by checking Emails only with specified category in first one Statistic dialog, then choose the category from list.
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Statistic and count emails or other items in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
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    Ian Daniels · 7 months ago
    It crashes on me, downloaded a free trial to see how it works and it just crashes. the plugin requires to scan over 10 mailboxes
  • To post as a guest, your comment is unpublished.
    L · 8 months ago
    This tool crashes on outlook, hasn't helped me at all yet :((