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Quickly create, edit, delete, and reuse quick parts (autotext) in Outlook

When composing emails, you may find yourself often typing certain phrases repeatedly. With the Quick Parts feature, you can quickly compose email without retyping certain phrases over and over again. Kutools for Outlook’s Auto Text Pane enhances this feature with listing all quick parts (autotext) and quick part categories in a built pane, and enables you to reuse any quick part or autotext by only one clicking.

Quickly create a selection as AutoText (quick part)

Easily edit existing AutoText (quick parts)

Delete existing AutoText (quick parts)

Quickly insert AutoText (quick parts) into message body

Add a new category of AutoText 

Delete a category of AutoText

Move Auto Text pane

Adjust the size of Auto Text pane

Import and export AutoText (quick parts)

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Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013 and 2016.

arrow blue right bubbleClick the Kutools > Pane in the Message window. See screen shot:

Kutools for Outlook: With more than 20 handy Outlook add-ins, free to try with no limitation in 45 days. Read More      Free Trial Now

shot autotext 1

An Auto Text pane will come out at the right side as soon as you click the Pane button in the Ribbon in a message window. See screen shot:


arrow blue right bubble Quickly create a selection as AutoText (quick part)

1. Select the content that you will save as AutoText in the message body.

2. Click the button at the top of Auto Text pane.

3. In the popping up Auto Text dialog box,

(1) Enter a name for the new AutoText in the Name: box;

(2) Click the Category: box, and specify a category for the new AutoText from the drop down list. You can directly create a new category by clicking Create New Category in the drop down list and then adding your category name.

(3) Click the OK button.

Note: It’s optional for you to give description for this category by typing texts in the Description box.


arrow blue right bubbleEasily edit existing AutoText (quick parts)

1. Firstly, click to select the category that the AutoText you will edit belongs to in the Auto Text pane.

2. Then click to select the AutoText that you will edit.

3. Click the button at the top of Auto Text pane.

4. In the Auto Text dialog box, enter a new name for the edited AutoText in the Name: box, and click the OK button.

Note: Microsoft Outlook allows users to edit only the name for existing AutoText. 


arrow blue right bubbleDelete existing AutoText (quick parts)

1. In the Auto Text pane, firstly click to select the category that the AutoText you will delete belongs to, and then click to select the AutoText.

2. Click the button at the top of Auto Text pane.

3. In the popping up Auto Text dialog box, just click the Yes button.


arrow blue right bubbleQuickly insert AutoText (quick parts) into message body

1. Place the cursor in the message body where you will insert AutoText.

2. In the Auto Text pane, firstly click to select the category that the AutoText you will insert belongs to, and then click to select the AutoText.

3. Click the button behind the AutoText that you will insert.

Note: You can also insert an AutoText with double clicking it in the Auto Text pane.


arrow blue right bubbleMove Auto Text pane

1. In the Auto Text pane, click the arrow beside the Close button, and then click the Move from the drop down list. See screen shot:

2. Then the cursor becomes a cross, and you can move the Auto Text pane to anywhere in the current message window.


arrow blue right bubbleAdjust the size of Auto Text pane

1. In the Auto Text pane, click the arrow beside the Close button, and then click the Size from the drop down list.

2. Then the cursor becomes or , you can drag the cursor to adjust the size of Auto Text pane easily.


arrow blue right bubbleAdd a new category of AutoText

1. Click the Arrow besides , and then select the Add Category from the drop down list.

2. In the popping up Category dialog box, enter a name for the new category, and click the OK button.


arrow blue right bubbleDelete a category of Auto Text

1. Click to select the category that you will delete in the Auto Text Pane.

2. Click the Arrow besides , and then select the Delete Category from the drop down list.

3. In the Popping up Auto Text dialog box, click the Yes button.


Demo: create, reuse, and delete quick parts (autotext) in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


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