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Easily detach attachments from emails in outlook

Attachments are one of the most important part of our incoming emails, but they are always taken up a lot of space which makes your Outlook more and more huge. In this case, you need to remove the attachments from the e-mails and save them in a specific folder on disk. Generally in Outlook, you are tired of saving the attachments from each email message one by one. Here, I can introduce you an easy and handy tool-Kutools for Outlook, with its Detach All feature, you can quickly save the attachments from multiple selected emails to a specific folder, at the meanwhile, it converts the attachments to URL links, and this will decreases storage space in your Outlook.

Quickly detach attachments from messages

Automatically detach attachments when messages arriving

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Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

arrow blue right bubble Quickly detach attachments from messages

To detach the attachments from multiple email messages, please do as follows:

1. Select the messages in the mail listing that you want to detach the attachments, press Ctrl key to select multiple messages.

shot-detach-attachment-1

2. Then apply this Detach All feature by clicking KutoolsDetach All, see screenshot:

3. And a Please select a folder prompt box will appear, and then click the browser button, a Browse For Folder dialog box will pop out, in this dialog, please select a directory where you want to save the attachments to, see screenshots:

4. After specifying the save folder, click OK button to go back to the Please select a folder dialog, then you can check Create subfolders in the following style option and select one style you need from the drop-down list. See screenshot:
shot detach 3

5. click Ok, a dialog pops out to remind you really want to detach all attachments, click Yes to continue operation, and another dialog pops out to remind you how many attachments have been done.

shot detach 4 shot detach 5

6. click OK to finish the job, then the attachments have been detached from the selected emails, and be saved to the specific folder leaving the URL links as following screenshot:

shot-detach-attachment-5

Notes:

1. You can uncheck Show this dialog box each time option in the Please select a folder dialog, then the attachments will be detached in the defualt folder and derectly jump to step 5 while clicking Detach All.

2. If you want to change the save folder of the attachments, please click Kutools > Options to go to the Attachment Options dialog box, under the Detach&Save tab, click shot-detach-attachment-7button to choose a new directory that you desired Detach section, see screenshots:

shot detach 6 -2

3. Your saved attachments folders are named with the relative email subjects, if there are no subject of your message, the folder will be named with the ID of the email.

4. You can specify how to handle the duplicate attachments by checking a needed option in the Duplicate Attachments section under the Detach & Save tab. See screenshot:

Demo: detach attachments from multiple messages in Outlook

 

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubble Automatically detach attachments when messages arriving

To detach the attachments automatically when the message arriving, the Kutools for Outlook also may do you a favor. You can go to the Attachment Options to configure for automatically detach attachments when a message arriving as follows:

1. Please click Kutools > Options to go to the Attachment Options dialog box, in the Attachment Options dialog:

(1. ) Click Detach tab;

(2. ) Check Auto detach all receiving attachments option under the Detach section;

(3. ) And then click shot-detach-attachment-7 button to choose a specific folder to save the incoming attachments.

Tip: If you check To handle attachments from the plain text message under General tab, the messages which are formatted with plain text also are detached from the emails, and the messages will be converted to HTML format.

2. And then click OK to save these settings, and from now on, when you receiving new message with attachments, the attachments will be removed from the message and maintain the URL hyperlinks to link to those attachments. You can find the attachments are saved to a folder that you have specified.

Demo: Automatically detach attachments when messages arriving in Outlook

 

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Note:
Both above methods will replace attachments with hyperlinks. However, these hyperlinks will be identified as harmful and blocked if you have enabled the Automatic Download Warning in Outlook. You can disable it as follows: (1) click File > Options > Trust Center > Trust Center Settings to open the Trust Center, (2) enable the Automatic Download tab in the left bar, (3) uncheck the Warn me before downloading content when editing, forwarding, or replying to email option, and (4) save the changes.


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
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