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Easily detach attachments from emails in outlook

Remove attachments from emails can release a lot of Outlook spaces. Normally, it is easy for you to save and delete attachments from an email in Outlook. But it is time-consuming to save and remove attachments from multiple emails one by one. Here introduce the Detach All attachments and the Auto Detach attachments features of Kutools for Outlook. With the Detach All attachments feature, attachments in multiple emails can be detached and saved to a specific folder at the same time. And the Auto Detach attachments feature can help to automatically detach attachments when email arriving.

Quickly detach attachments from selected emails

Automatically detach attachments when email arriving

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Quickly detach attachments from selected emails

To detach attachments from multiple emails at the same time, please do as follows:

1. Select the emails in the mail list that you want to detach the attachments.

Tips: Hold down the Ctrl key, you can select multiple discontinuous emails by clicking them one by one.
Hold down the Shift key, you can select multiple continuous emails by clicking the first and the last one.

2. Then click Kutools > Detach All to enable the feature.

shot detach attachments 1

3. In the Detach Settings window, you need to do the below settings:

  • 3.1) Click the Browse button to select a folder to save the detached attachments;
  • 3.2) It is optional to check the Create subfolders in the following style box and select an style from the drop-down;
  • 3.3) If you only want to detach attachments with specific extensions, please check the Only detach attachments with following extensions box, and then enter the certain extensions into the text box;
    For example, detach only the attachments with .txt and .docx extensions, you need to enter .txt;.docx into the text box.
  • 3.4) Check the Attachment icon is still remained in the emails box if you need;
  • 3.5) Click the OK button.

Note: By default, after detaching all attachments from an email, the attachment icon will disappear from the email in the mail list. After checking the Attachment icon is still remained in the emails box, the attachment icon will remain permanently.

4. Another Detach All dialog pops up, click the Yes button to go ahead.

5. Then a Kutools for Outlook dialog pops up to tell you how many attachments have been successfully detached, click OK to finish.

Now all attachments or specific extension attachments are detached from selected emails at the same time. You can see only the hyperlinks stay in the email body. You can click the hyperlink to open the attachment.

Notes:

  • 1. Uncheck the Show this dialog box each time box in the Detach Settings dialog will directly detach attachments with the last settings without popping up the dialog.
  • 2. After unchecking the Show this dialog box each time box, if you want to change the destination folder of saving the attachments, please click Kutools > Options to open the Attachment Options dialog box. Under the Detach tab, click the button to choose a new folder to save the detached attachments. See screenshots:

Demo: Detach all attachments from selected emails at once in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Automatically detach attachments when email arriving

The Auto Detach attachments feature can help to detach all attachments when email arriving. Besides, it supports to create rules to only detach attachments from specific senders when email arriving. Please do as follows.

1. Click Kutools > Auto Detach > Enable to enable the feature.

2. And then the Auto Detach Attachments window pops up, please do as follows.

Automatically detach attachments in all received emails
  • 2.1) Choose the Auto detach all received attachments option;
  • 2.2) Specify a folder to save the detached attachments;
  • 2.3) Choose a style to create the subfolder based on if you need;
  • 2.4) Specify which kind of extension attachments you will detach if you need;
  • 2.5) Click the OK button. See screenshot:

From now on, when email with attachments arriving, all attachments will be automatically detached and saved into a specific folder.

Automatically detach attachments by rules when email arriving

You can create rules to only detach attachments sent from specific email addresses.

1. Select the Auto detach attachments by rules option.

2. Click the New button.

3. In the below dialog, click the button, choose one email address or multiple email addresses from the Add from current message option or the Add from address book option. Or you can enter the email addresses into the textbox directly as you need. Choose a folder to save the detached attachments, and then click the OK button.

4. Repeat the step 2 to 3 to create the rules you need, and then click the OK button to finish the rule settings.

Tips: You can edit or delete a rule by selecting it and clicking the Edit or Delete button. Click the Options button will open the Attachment options window, you can specify to automatically detach attachments only with certain extensions in this window.

From now on, when emails from specific email addresses arriving, the attached attachments will be automatically detached and saved into a specific folder.

Notes:

1. If you check the To handle attachments from the plain text message box under General tab, when receiving a plain text format email which contains attachments, it will be converted to HTML format automatically after attachments detaching.

2. Both above methods will replace attachments with hyperlinks. However, these hyperlinks will be identified as harmful and blocked if you have enabled the Automatic Download Warning in Outlook. You can disable it as follows: (1) click File > Options > Trust Center > Trust Center Settings to open the Trust Center, (2) enable the Automatic Download tab in the left bar, (3) uncheck the Warn me before downloading content when editing, forwarding, or replying to email option, and (4) save the changes.

Demo: Automatically detach attachments when messages arriving in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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    Сергей Друзь · 2 months ago
    I have «Kutools for Outlook 10.0.0.0» can't find this `Option`:

    Automatically Detach Attachments By Rules When Email Arriving ··· where is it❓