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Easily merge duplicate contacts in specified contacts folder in Outlook

If there are a number of duplicate contacts existing in your Outlook Contacts folder, it will be tedious and time-consuming for you to clean up all the duplicates. But with the merge Duplicate Contacts utility of Kutools for Outlook, you can easily merge all duplicates by certain fields in specified contacts folder in outlook.

Easily merge duplicate contacts in specified contacts folder in Outlook

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Easily merge duplicate contacts in specified contacts folder in Outlook

To easily merge all duplicate contacts in specified contacts folder in Outlook, please do as follows.

1. Click Kutools > Duplicate Contacts. See screenshot:

2. In the Duplicate Contacts dialog, check the contact folders you want to find the duplicates and merge in Please select contacts folder(s) section.

3. Click Next, in the Settings dialog, check the criteria you want to compare contacts based on in Please select Contacts fields for duplicate comparison section.

Tip: check Search duplicates in selected Contacts folders option to compare contacts across folders, uncheck to compare contacts only in the same folder.

4. Click Next, check Merge duplicates option.

5. Click Next to go on, choose backup or not as you need in Back Up section, and select one option you want to operate the result in Result information section. Check Display all contacts checkbox to list all contacts in the last step.

Tip: If you check Prompt to back up option, it will pop out two dialog for ensuring backup and select a folder to place backup.

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6. Click Next (if you backup, will click OK), all duplicate contacts have been found, in Contacts folders section, the total number of duplicates in each folder is list, in the Contact list/Duplicate Contact list section, all contacts and duplicate contacts are list.
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7. Click Execute, all duplicate contacts are merged into one.
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8. Click Close to exist.

Note: This feature will merge all duplicate contact groups into one.


Demo: Easily merge duplicate contacts in specified contacts folder with Kutools for Outlook

Kutools for Outlook includes 20+ powerful features and tools for Microsoft Outlook. Free to try with no limitation in 45 days. Download the free trial now!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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