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Never block emails by message content in Outlook

Kutools for Outlook, a handy add-in for Outlook users, provides the Never Block Body utility to help you never block emails that have certain contents in body in Outlook. The emails with those contents you have recorded will never be regarded as junk emails when you receive them.

Never block emails by message content in Outlook


Never block emails by message content in Outlook

1. If you have received an email with certain contents in its body, and you want to never block such emails in the future, you should first select this email.

2. Then please apply this utility by clicking Kutools > Junk > Never Block Body. See screenshot:

3. Then a Search Text dialog pops out, the content of the email you have selected will be automatically added to the New Search Text box, click the Add button to add the content into the Search List box, and finally click OK.

Notes:

1). You can remove the text in the Search List box by selecting it and then click the Remove button. If you want to add other contents, please type them in the New Search Text box as you need, and then click Add.
2). If you repeat adding text into the Search List box in step 3, the relationship among the texts will be “and”.

4. Then a Never Block Body dialog box pops up to remind you the never block body rule is successfully created, click OK to close it.

5. Click Kutools > Junk > Enable Junk Email Filter to enable this feature.

6. After clicking Enable Junk Email Filter in the Junk drop-down list, it pops out a warning dialog. Please click OK to go ahead.

Note: Click Kutools > Junk > Rule Manager to open the Junk Email Filter Manager. In this manager, you can view the never block rule you have created just now. In the Rule description box, you can click the underlined text to change the criteria as you need.

Tips: As above mentioned, the relationship between multiple texts in a single rule is “and”. Here I will show you how to edit an existing never block body rule to make the relationship between the texts becoming “or”.

1. Please click Kutools > Junk > Rule Manager. See screenshot:

2. When the Junk Email Filter Manager dialog pops out, click to select the rule you will modify, then you can change the condition to contain or does not contain and content by clicking the underlined text from the Rules Descriptions box, see screenshot:

3. Click the underlined content you already recorded in the rule. Then the Text Contains dialog pops out, click New to open the Search Text dialog. In Search Text dialog, add your texts and then click OK to close it.

4. When it returns to the Text Contains dialog, you can see the "Or" relationship is created, please click OK to save the changes.

5. Now you need to click OK twice in the following two dialogs to finish all settings.

After that, emails with these contents will never be filtered as junk emails when receiving them.

Note:

1. shot kto never block body 8Check this checkbox to wrap the long rule description for better preview.

2. The Junk Email Filter Manager dialog can be resized by dragging the dialog border.

3. If you have created multiple rules into the Junk Email Filter Manager, these rules will be executed from top to bottom. For example, if an email meets the condition set in the first rule and be moved to the Junk folder, then the following rules will not be applied on this email. If the first rule says never block a sender, the emails sent from the sender will never be blocked even if they meet the condition of the second or following rules to move them to the spam folder.

4. If you have checked the Stop processing other rules option when you created or edit, let's say, the second rule, the rules after the second rule will not be executed. However, the first rule will be firstly executed since the order prevails.

5. To batch delete or copy the rules listed in the Junk Email Filter Manager, you can first select the rules with the help of Shift and/ or Ctrl button, right-click on the selection to bring up a menu as shown below, and then select the option you need.


Demo: Never block emails by message body content in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


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