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Always reply massages with default account/same email address in Outlook

Author: Sun Last Modified: 2023-10-12

Typically, when multiple email accounts are configured in Outlook, the application defaults to using the account that has received the email to send replies. However, if you'd prefer to always use your default email account for replying to all messages, there's a straightforward solution. With Kutools for Outlook, there's an option specifically designed to help you reply to all emails using your default account effortlessly.

Always reply massages with default account

Always reply massages with default account

To use the default account to reply all received massages, you just need to check an option in Kutools for Outlook’s Options dialog.

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1. Enable Outlook, and click Kutools > Options.

2. In the Options dialog, under the Reply tab, check the Always reply with default account checkbox.

3. Click OK. Now Outlook will always use the default account to reply all massages.


1. For users of Outlook 2013 or 2016, before using the Always reply with default account feature, ensure that the Open replies and forwards in a new window option is checked. You can find this under File > Options > Mail.

2. To change the default account in Outlook, navigate to File > Info > Account Settings > Account Settings.... In the Account Settings dialog that appears, you can select and modify the default account.

Demo: reply massages with default email account in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

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Comments (1)
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Good morning,
I have problems with this option.
Everything goes ok until I try to use Bulk Reply. In this case, it uses the default account to reply the first mail, but for the rest uses the reception account .
I am using Outlook 2010.
Can you help me? do I have to do anything else?
Thank you in advance
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