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Quickly save all attachments from multiple or all emails in Outlook

After clicking an attachment to activate the Attachment Tools in Outlook, you can apply the built-in Save All Attachments feature to save all attachments from the active email. However, if you need to save all attachments from dozens of emails, you must repeat this operation for every email. Here, there are two handy features in Kutools for Outlook can help you to quickly batch save attachments from emails. To manually save attachments from selected emails, the Save All (attachments) feature of Kutools for Outlook can do you a favor. To automatically save attachments when receiving emails, the Auto Save feature of Kutools for Outlook can help.

Manually save attachments

Automatically save attachments

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Manually save attachments

If you want to manually save attachments from selected emails to a folder with or without criteria, you can use the Save All utility in Kutools for Outlook.

1. Select multiple emails that you will save all attachments from.

Notes:
(1) Holding Ctrl key, you can select multiple nonadjacent emails with clicking them one by one;
(2) Holding Shift key, you can select multiple adjacent emails with clicking the first email and the last one;
(3) Click any email, and then press Ctrl + A keys together to select all emails in the current mail folder.

2. Then click Kutools > Attachment Tools > Save All.

3. Now in the Save Settings dialog, please do as follows:

(1) Click  to select the destination folder that you will save all attachments into;

(2) It’s optional to check the Save attachment(s) in below style checkbox, if you check the checkbox, you can choose the option to create subfolders based on criteria, or the option to decide how to rename the saved attachments.
shot kto save all 2

(3) If you want to save the attachments based on some filter criteria, click Advanced options button to expand the Save Settings dialog, then specify the filter criteria as you need.

(4) Click the Ok button.

Notes:

If you tick the Don’t show this dialog again in current Outlook session option in the Save Settings dialog, this dialog won’t come out the next time you apply the Save All feature, and all attachments in selected emails will be saved with the same save settings directly. If you restart Outlook, the Save Settings dialog box will pop up again when you apply this Save All attachments feature.

If you have ticked the Don’t show this dialog again in current Outlook session option in the above Save Settings dialog and want to display the Save Settings dialog box again without restarting Outlook, you can do as follows to reappear this dialog:

1). Click the button in the lower right corner of the Attachments group.
shot kto save all 4

2). In the Attachment Options dialog, enable the Save tab, uncheck the Don’t show this Save Settings dialog again in current Outlook session option, and click the Ok button.
shot kto save all 5

4. Then a dialog box pops up, click Yes to continue.

5. Finally a dialog box pops up to tell you how many attachments have been successfully saved, click OK to close it.


Automatically save attachments

If you want Outlook automatically save attachments while receiving messages, you can enable the Auto Save attachments feature of Kutools for Outlook.

1. Click Kutools > Auto Save > Enable to enable the Auto Save feature.
shot kto auto save 1

Note: Each time you enable or disable the Auto Save feature, it pops out a dialog for you to confirm.
shot kto auto save 7 shot kto auto save 8

2. Click Kutools > Auto Save > Auto Save Manager.
shot kto auto save 2

3. In the Auto Save Attachments dialog, you have two options on auto save attachments.

First one, save all received attachments.

Second one, save attachments based on rules you specify.

Save all received attachments

1) In the Auto Save Attachments dialog, check Auto save all received attachments option.

2) Select one folder to save the attachments.

3) It’s optional to check the Save attachment(s) in below style checkbox, if you check the checkbox, you can choose the option to create subfolders based on criteria, or the option to decide how to rename the saved attachments.

4) Click Ok. Then all received attachments will be automatically saved in your specified folder.
shot kto auto save 3

Note: You can change the settings of Auto save all received attachments in the Attachment Options dialog box.

Click the button in the lower right corner of the Attachments group, go to the Auto Save tab, change the settings as you need.

Save attachments by specific rules

1) In the Auto Save Attachments dialog, check Auto save received attachments by rules option. Then click New button to create a rule.

2) In the Auto save attachment rule dialog box, do as below settings.

    • (1) Give the rule a name in the Rule name textbox.
    • (2) In the Filter conditions section, specify the conditions to save attachments based on.
    • (3) Select one folder to save the attachments.
    • (4) It’s optional to check the Save attachment(s) in below style checkbox, if you check the checkbox, you can choose the option to create subfolders based on criteria, or the option to decide how to rename the saved attachments.
    • (5) Click Ok to go back to Auto Save Attachments dialog box.

3) Then you can see the conditions you specified are listed in the Rule description section. Click Ok to save the rule you set. From now on, all received attachments which match the criteria you specified will be automatically saved in the folder you choose.
shot kto auto save 6

Notes:

1) If the rule description is too long to preview, check Display the rule description inline wrap checkbox to show the description folded.
2) If there are multiple rules in the list, you can tick or untick the Rules check box to enable or disable all rules at the same time.

3) To delete multiple rules from the list, hold down the Ctrl key, select the rules one by one, and then click the Delete button. Or right click the selected rules and select Delect from the context menu.


Demo: save all attachments from multiple or all emails in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

 

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Comments (5)
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This comment was minimized by the moderator on the site
can you add to save subfolder with more options like sender domain also the rule To to add sender domain not only sender email
This comment was minimized by the moderator on the site
Hi there,

We'll definitely take that into consideration for future updates. Let us know if you have any other suggestions or feedback in the future.
We appreciate your feedback and thank you for using our product!

Amanda
This comment was minimized by the moderator on the site
Hi!

I have a problem with the "AutoSave" function. I need to enable the function everytime I start excel.

Is there any solution for this?

Johannes
This comment was minimized by the moderator on the site
Hi Johannes,

We have addressed this issue in the latest version of Kutools for Outlook (17.0). To resolve the problem you're facing with the "AutoSave" function, we recommend upgrading to the newest version.

Amanda
This comment was minimized by the moderator on the site
Hi Amanda

Thanks for the answer. I'm already running on version 17.0.

Johannes
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