Quickly save all attachments from multiple or all emails in Outlook

After clicking an attachment to activate the Attachment Tools in Outlook, you can apply the built-in Save All Attachments feature to save all attachments from the active email. However, if you need to save all attachments from dozens of emails, you must repeat this operation for every email. Here, with there are two handle features in Kutools for Outlook can help you to quickly batch save attachments from emails. For manually save attachments from selected emails, the Save All (attachments) feature of Kutools for Outlook can do you a favor. For automatically save attachments from multiple emails, the Auto Save feature of Kutools for Outlook can help you.

Manually save attachments

Automatically save attachments

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Manually save attachments

If you want to manually save selected attachments to a folder with criteria or without criteria, you can use the Save All utility in Kutools for Outlook.

1. Select multiple emails that you will save all attachments from.

Notes:
(1) Holding Ctrl key, you can select multiple nonadjacent emails with clicking them one by one;
(2) Holding Shift key, you can select multiple adjacent emails with clicking the first email and the last one;
(3) Click any email, and then press Ctrl + A keys together to select all emails in the current mail folder.

2. Then click Kutools > Attachment Tools > Save All.
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3. Now in the Save Settings dialog, please do as follows:

(1) Click  to select the destination folder that you will save all attachments into;

(2) It’s optional to check the Save attachment(s) in below style checkbox, if you check the checkbox, you can choose the option to create subfolders based on criteria, or the option to decide how to rename the saved attachments.
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(3) If you want to save the attachments based on some filter criteria, click Advanced options button to expand the Save Settings dialog, then specify the filter criteria as you need.
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(4) Click the Ok button.

If you tick the Don’t show this dialog again in current Outlook session option in the Save Settings dialog, this dialog won’t come out when you apply the Save All feature next time, and all attachments in selected emails will be saved with the same save settings directly.

Notes

If you have ticked the Don’t show this dialog again in current Outlook session option in the above Save Settings dialog, the Save Settings dialog box won’t come out when you apply the Save All (Attachments) feature. However, you can reappear this dialog as follows:

1. Click Kutools > Options (in the Attachments group).
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2. In the Attachment Options dialog, enable the Save tab, uncheck the Don’t show this Save Settings dialog again in current Outlook session option, and click the Ok button.
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Automatically save attachments

If you want the Outlook automatically save attachments while receiving messages each time based on criteria or without criteria, you can enable the Auto Save feature of Kutools for Outlook.

1. Click Kutools > Auto Save > Enable to enable the Auto Save feature.
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Note: Each time you enable or disable the Auto Save feature, it pops out a dialog for you to confirm.
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Then you need to create the criteria to determine which attachments needed to be auto saved.

2. Click Kutools > Auto Save > Auto Save Manager.
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3. In the Auto Save Attachments dialog, you have two options on auto save attachments.

First one, save all received attachments.

Second one, save attachments based on rules you specify.

Save all received attachments

1) In the Auto Save Attachments dialog, check Auto save all received attachments option.

2) Select one folder to save the attachments.

3) It’s optional to check the Save attachment(s) in below style checkbox, if you check the checkbox, you can choose the option to create subfolders based on criteria, or the option to decide how to rename the saved attachments.

4) Click Ok. Then all received attachments will be automatically saved in your specified folder.
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Note: Also you can change the settings of Auto save all received attachments in the Options dialog.

Click Kutools > Options (in the Attachments group), then under Auto Save tab, change the settings as you need.
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Save attachments by specific rules

1) In the Auto Save Attachments dialog, check Auto save received attachments by rules option. Then click New button to create a rule.
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2) In the Auto save attachment rule dialog, do as below settings.

    • (1) Give the rule a name in the Rule name textbox.
    • (2) In the Filter conditions section, specify your rules for filtering attachments to save.
    • (3) Select one folder to save the attachments.
    • (4) It’s optional to check the Save attachment(s) in below style checkbox, if you check the checkbox, you can choose the option to create subfolders based on criteria, or the option to decide how to rename the saved attachments.
    • (5) Click Ok to go back to Auto Save Attachments dialog.

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3) Then you can see the criteria you specified have been list in the Rule description section. Click Ok to save the rule you set. Then from now on, all received attachments which match the criteria you specified will be automatically saved in the folder you choose.
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Note: if the rule description is too long to preview, check Display the rule description inline wrap checkbox to show the description folded.


Demo: save all attachments from multiple or all emails in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

 

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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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