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Quickly search contacts by multiple criteria in Outlook

Author: Kelly Last Modified: 2019-10-29

For example, you need to search contacts by a series of criteria in Outlook frequently. Normally, you need to add these search criteria one by one every time. But now with the Advanced Search feature of Kutools for Outlook, you can easily add multiple search criteria in bulk, save all search criteria as a scenario, and reuse the saved search scenario with one click only in Outlook.

Search contacts by multiple criteria in Outlook

Save custom contacts search criteria as a scenario in Outlook

Add multiple search criteria by opening a saved search scenario

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Search contacts by multiple criteria in Outlook

With the Advanced Search feature, you can easily search contacts by multiple criteria in Outlook. Please do as follows:

1. Click to open a contacts folder, and click Kutools > Advanced Search to activate the Advanced Search pane.

2. In the Advanced Search pane, please configure the search settings as follows:

shot advanced search contacts 02

(1) Check if Contacts selected in the Search item drop-down list.

(2) Specify the search scope from the Search scope drop-down list.

(3) Add multiple search criteria as you need.
A. If you need to search contacts by a certain text, type this text into the Text box;
B. If you need to search contacts by email addresses, you can click the E-mail button, and then add email addresses From current contact, From address book; or you can directly type in the email addresses into the text box and separate them by semicolon.

C. If you need to search contacts by other criteria, says search by first name, you can click More Criteria > First Name to show the search filed, then type in the search criteria.

3. Click the Search Now button.

Now all contacts meeting the search criteria will be found out and listed at once.

Save custom contacts search criteria as a scenario in Outlook

The Advanced Search feature supports to save multiple search criteria as a search scenario in Outlook. Please do as follows:

1. After adding your custom search criteria, click the Save current scenario button in the Advanced Search pane.

2. In the Kutools for Outlook dialog, please enter name for the new search scenario, and click the OK button.

Now all search criteria are saved as a search scenario.

Save custom contacts search criteria as a scenario in Outlook

If you have saved some search scenarios already, you can reuse these search scenarios easily to add multiple search criteria with one click only.

In the Advanced Search pane, click the certain search scenario from the Open saved scenario drop-down list, and then all search criteria saved in this scenario will be added into the Advanced search pane at once.


(1) You can click the  button to open the Advanced Find – Scenario Management dialog, then move, rename, or delete saved search scenarios as you need.

(2) The Advanced Search feature can also search emails, tasks, and appointments and meetings by multiple criteria, save multiple criteria as a search scenario, and reuse saved search scenarios easily.

Demo: search contacts by multiple criteria in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

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