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Easily split a contact group (distribution list) in Outlook

Author: Kelly Last Modified: 2024-03-11

Imagine having a contact group containing hundreds of email addresses, and you find yourself needing to divide some of these addresses into a new contact group. Directly accomplishing this within Outlook may appear unfeasible, requiring a workaround of exporting the contact group to a text file, dividing up the text file, and subsequently forming new contact groups with chosen members - a process that's overly cumbersome!

Fortunately, Kutools for Outlook introduces the Split to Multiple Contact Groups feature, designed to effortlessly segment a contact group or distribution list in Outlook, simplifying the task considerably.

Split a contact group (distribution list) in Outlook

Advantages of Kutools for Outlook's Split to Multiple Contact Groups

  • πŸš€ Streamlined Workflow: Unlike the multi-step, cumbersome process required by Outlook to split a single contact group into multiple groups, Kutools for Outlook offers a straightforward and intuitive workflow. With just a few clicks, users can select the contacts they wish to move and create a new group, significantly reducing the complexity and time involved.
  • ⏩ Quick and Easy Operation: Streamlines the splitting of contact groups, allowing for rapid and efficient organization with just a few simple clicks, significantly simplifying the process compared to the traditional method in Outlook.
  • πŸ”’ Preserves Contact Information: Ensures that all details of a contact, such as names and email addresses, are retained after splitting, guaranteeing no loss of information during the process.

Split a contact group (distribution list) in Outlook

The Split to Multiple Contact Groups feature in Kutools for Outlook allows you to transfer certain contacts from a contact group into a new group within Outlook. To use this feature, please follow these steps:

  1. Switch to the Contacts (People) view and select the contact group you want to split. Then, click Kutools Plus > Contact Group > Split to Multiple Contact Groups.

    shot split contact group ribbon

  2. In the Split to Multiple Contact Groups dialog box, please check the names you want to move into another contact group, and click the Ok button.

  3. In the New Contact Group dialog, please type a name for the new contact group in the New Contact Group Name box, and click the OK button.

At this point, a new contact group is created, and the contacts you selected have been moved from the original group to this newly established contact group.

Demo: split a contact group (distribution list) in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

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