Kutools for Outlook: Powerful Features and Tools for Outlook

Popular Group

Kutools AI: AI Mail Assistant utilizes the most advanced AI technology to assist you in replying to emails swiftly, precisely, and intelligently. Moreover, it optimizes email content, summarizes email messages, translates them into various languages, and extract the important info from the email contents, and analyze the emails, Additionally, you can create new templates to suit your specific needs, such as identifying contract loopholes.

Summary: AI Summary helps streamline your workflow by using AI to quickly summarize multiple emails and generate a detailed report directly within Outlook, making the task more efficient and accurate.

Smart Recipients: With cross-account contact access, advanced search, effortless sorting and filtering, customizable display options, and intuitive visual indicators, Smart Recipients ensures that your email communication is seamless and efficient.

Smart Address Book: Supports cross-account contact access, allows you to quickly switch between accounts and easily search for contact information. Additionally, it offerts powerful full-field search and filtering capabilities, supports custom contact field disply, and provides flexible sorting options.

Tab Bar: When you enable this feature, it will introduce a tabbed interface to Outlook. All open Outlook windows, including message, contacts, and task windows, will be displayed in a tab bar for quick switching.

Emoji: In this pane, you can add a variety of attractive emojis to the message body. It's compatible with all Windows systems. Additionally, you can create custom groups to organize and add your own emojis.

Autotext Pane: Help to save the frequently-used phrases, pictures or shapes as autotext entries in Outlook. When composing an email, you can just click on the autotext entry to insert it into the email body.

Bookmark Pane: Just like in a Word document, you can add bookmarks to the message body.

Reply to Selected Emails with Templates: With this utility, you can quickly reply to multiple received emails at the same time without manually replying one by one or creating complex and time-consuming rules.

Forward Selected Emails one by one in the Form of Email: When selecting multiple emails and apply the Forward function, all selected emails will be attached as attachments in the forward message window by default. With this utility, you can forward multiple emails individually as normal emails instead of sending them as attachments.

Save Selected Emails as Files in Various Formats like PDF: This utility helps to save multiple emails as other format files separately in bulk. It gathers six file formattings as follows: HTML, TXT, Word, PDF, CSV,and Excel.

Sender the Sender's Time Zone: Display the sent time and current time of sender’s time zone for you to choose a good time to reply emails in Outlook.

Show Hidden Information of Email: Show specified header information in Outlook message window directly.

Add the Senders and Multiple Recipients of the Selected Emails to Contacts: This utility can help to quickly add all senders and recipients from selected emails to Contacts folder at once without duplicates creating.

Add the Senders and Multiple Recipients of the Selected Emails to a Contact Group: This utility can help to quickly add multiple recipients’ or senders’ email addresses of selected emails to a specific contact group.

Advanced Group

Advanced Rules: Offers more rules and configuration options that Outlook's default settings.

Anti-Phishing: This feature can automatically or manually check the hidden link addresses in the emails and show the real link addresses, help users better avoid clicking phishing links.

Block Senders: Block all emails which send from a specific person.

Block Sender Domains: Easily block all emails which send from a specific email domain.

Block Subject: Easily block all emails whose subjects contain the words you specify.

Block Body: Easily block emails by specific body content after configuring the texts to be the blocked body.

Never Block Senders: Add one email sender's address or multiple email senders' addresses into never block sender list so that you can always receive the emails from them.

Never Block Sender Domains: Add email sender domain(s) into never block sender domains list so that you can always receive all emails from those senders' domains.

Never Block Subject: Always receive emails with a specific subject no matter how you configure the block or filter rules.

Never Block Body: Always receive emails which includes specific keywords or phrases in the email body no matter how you configure the block or filter rules.

Messages Group

Schedule Email: You can customize the sending time of emails, the email will automatically be sent when the set time is reached.

Recurring Email: Recurring emails means the messages that are supposed to be sent automatically and periodically based on the user defined settings.

Delay Email: After activating this function, all outgoing emails will be delayed for a specified time before sending, you can free undo the email during this time.

Send Separately: Send same email to multiple recipients (those recipients are added to the To fields) with personalized greeting separately at once without them knowing each other.

Reply with Original Attachment: This utility can help to keep the original attachments when replying an email with attachments.

Reply All with Original Attachment:This utility can help to keep the original attachments when clicking the Reply All button of an email with attachments.

Reply without History: This feature can help to easily reply to the sender of a selected email without the original message text.

Reply All without History: This feature can help to easily reply to the sender and all other recipients of a selected email without the original message text.

Recall Emails: Attempts to recall selected multiple emails you have already sent by sending an Outlook recall command.

Recall Email History: Track the recall status of emails. (Successful recall, failed recall, unknown status.

 Search Group

Advanced search emails: Search emails based on one or multiple criteria at the same time and support save searching scenario.

Advanced search task: Search tasks based on one or multiple criteria at the same time and support save searching scenario.

Advanced search contacts: Easily search contacts based on one or multiple criteria at the same time and support save searching scenario.

Advanced search appointments and meetings: Easily search appointments and meetings based on one or multiple criteria at the same time and support save searching scenario.

(Search) Emails Contain the sender: Search all emails by a selected email's sender.

(Search) Emails from the sender: Search emails in all mail folders which from the sender of the selected email.

(Search) Emails to the sender: Search emails in all mail folders which sent to the sender of the selected email.

(Search) Sender Domain: Search emails in all mail folders containing the sender's domain of the selected email.

(Search) Reply To Current Sender: Search all emails whose reply to is the email address of the selected message sender by one click.

(Search) Emails Contain the Recipient: Search emails containing the recipient's email address of selected email in all mailboxes.

(Search) Emails from the Recipient: Search emails sent from the recipient of selected email in all mailboxes.

(Search) Emails Sent to the Recipient: Search emails sent to the recipient of selected email in all mailboxes.

(Search) Emails with Recipient's Domain: Search emails containing the recipient's domain of selected email in all mailboxes.

(Search) Reply To Current Recipient: Search all emails that replies to a message whose recipient is the selected message recipient’s email address.

(Search) Message Contains Reply to Address: Search all emails that contain the reply to email address of selected message.

(Search) From Current Reply To: Search all emails that incoming from the reply to email address of the selected message with only one click.

(Search) To Current Reply To: Search all emails that send to the reply to email address of the selected message.

(Search) Current Reply To Domain: Search all emails that contain the reply to email address domain of the selected message with one click.

(Search) By Reply To: Search all emails that have the reply to email address as the reply to of the selected message.

(Search) This Contact: Search emails in all mail folders which include a specific contact in the Contact list.

Options Group

Add date into subject when creating a new email: Help to automatically insert the current date into the subject when creating new emails in Outlook.

Add a signature with date when create, reply to and forward email: Help to automatically insert the current date into the signature when creating new emails or replying/forwarding emails.

Always reply with default account: Can always reply all emails with the default email account in Outlook.

Add greeting when create, reply to and forward an email: Automatically add greeting when replying, forwarding or creating an email in Outlook.

Include myself when reply all: Always include yourself in a reply all message.

Warning when Reply / Reply Alls: Display a warning when clicking on the "Reply" or "Reply All" button of a message containing multiple recipients.

BCC Warning: A warning dialog will pop up when you apply the Reply All function of an email which your email address locates in the BCC field.

Use default account to forward: Always forward emails with the default account.

Change default text zoom: Can change the text zoom of reading, composing, replying and forwarding email windows to a specific percentage.

Enable query builder: Help you to easily enable the Query Builder in Outlook.

Change maximum attachment size: Help to quickly increase or change the maximum attachment size limit in Outlook.

Configure attachment types: Help Outlook users easily unblock or access to attachments with specific file extensions.

Change the default attachment saving folder: Help you configure the default folder for saving your attachments easily.

Report Group

Statistics: Quickly count emails in Outlook in a certain time. It is optional to export the final report of all counting results to a new file such as an Excel workbook.

Quick Report: The information of all messages in the selected email folder or all tasks in the selected task folder will be exported to an Excel file, also it supports to customize report fields as you need.

Message Header Analyzer: Help you to easily view and analyze the full internet headers of an email with one click.

Count Selected Items: Count number of selected items in Outlook.

Delete Group

Delete Duplicate Mails: Delete duplicate emails from folders of one or multiple email accounts. Besides, it allows moving all duplicate emails from folders across multiple email accounts to a specific folder.

Delete Duplicate Tasks: Remove all duplicate tasks in a single folder or across multiple folders at the same time and just keep one.

Delete Duplicate Contacts: Delete all duplicate contacts from one or multiple contacts folders at once. It is optional to move all duplicate contacts from the specified folder(s) to another folder instead of permanently removing them.

Merge Duplicate Contacts: Merge all duplicate contacts in one or multiple contacts folders by certain fields in outlook.

Remove Subject Prefix: Remove all RE or FW prefix from selected emails or emails of specified folders at once.

Delete Emails by Same Sender: Delete all emails in current folder which the sender matches the sender of a selected email. It is optional to delete related emails in a specified date range.

Delete Emails by Same Subject: Delete all emails in the current folder which the subject is the same as the subject of a selected email. It is optional to delete related emails in a specified date range.

Remove Stuck Messages From Outbox: Remove all stuck messages from the Outbox with one click only.

Attachments Group

Attachment Manager: Easily save / delete / compress / detach multiple attachments from multiple emails.

Compress All attachments: Compress all attachments in one or multiple selected emails. Besides, it allows you to compress attachments of selected emails by specific conditions.

Uncompress All attachments: Uncompress all zipped attachments in one or multiple selected emails at once.

Detach All attachments: Detach all attachments in one or multiple selected emails to a certain folder. Besides, it allows you to detach attachments of selected emails by advanced conditions.

Restore All attachments: Restore all detached attachments back to the original emails.

Save All attachments: Save all attachments from selected emails to a specific folder and also can only save some specific attachments of selected emails by advanced conditions.

Rename All attachments: Rename all attachments in a selected email without saving the attachments to disk.

Copy Names: Copy names of selected or all attachments in an email to the clipboard with one click only. After that, just press the Ctrl + V keys to paste them to any other places as you need.

Repair Links: Batch update links between detached attachments and emails in Outlook if the detached attachments have been moved to a new location.

Auto Save attachments: Save all attachments when email arriving. moreover, it supports to create rules to only detach specific attachments when email arriving.

Auto Detach attachments: Detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving.

Auto Compress attachments: Automatically detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving.

Attachment Options: It provides useful options for you to easily managing the saving, detaching and compressing of attachments.

Automatic Group

Delay Email: After activating this function, all outgoing emails will be delayed for a specified time before sending, you can free undo the email during this time.

Fix Reply Formatting: Easily set one format as the default replying format in Outlook and always use it when repling in the future.

Fix Forward Formatting: Easily set one format as the default forwarding format in Outlook and always use it when forwarding emails in the future.

Remind Me When I Send A Message That's Missing Attachments: Create your own keywords, when sending an email with the specified keywords in subject or body without attaching attachments, a warning dialog will pop up.

Mark As Read: Always mark the emails that in Deledted Items as read.

Set Fixed Reply-to Address: Normally, after sending an email, the replied message goes to the email account where you sent the original email. If you require all replied messages go to a specific email account, this fearure can help you easily get it down.

Auto Reply: Easily set up Auto Reply rules for out of office for one or multiple email accounts at the same time with customized subject and body.

Auto Forward: Easily set up rules for automatically forwarding all receiving emails to specific recipients.

Auto CC/BCC: Easily set up CC or BCC rules for all sending emails in Outlook.

Contact Group

Split to Multiple Contact Groups: Quickly split a contact group or distribution list into two groups at ease.

 Break Contact Group: Save / convert all members of a distribution list into individual contacts in a Contact folder.

Folders Group

All Folders Show Number of Unread Items: Show the total number of unread items in all Outlook folders.

All Folders Show Total Number of Items: Show the total number of items in all Outlook folders.

Consolidating Folders: Combine multiple same type folders from different email accounts into one folder quickly and easily.

Merge Inboxes: Categorize emails by message types and merge all the same type emails from specified inboxes across email accounts into one.

Merge folders into data filep: Merge specific Outlook folders across different accounts into a data file.

Go To: Quickly search a folder by name then go to this folder directly in Outlook.

Temp Folder: Open Outlook secure temporary folder with just one click.

View Group

Close To Minimize: Minimize Outlook instead of closing when clicking on the Close button.

Message Reminders: Create rules to set important emails based on specified texts.

Print Group

Print contacts or contact group: Print contacts with notes, or print the members of a contact group on one page.

Print meetings: Print a list of meeting attendees and responses of a selected meeting.

Print email: Optional to print a selected email with or without the message header and also allows printing a selected sent email with bcc field showing.

Print Selection: Print only the selection of an email.

Calendar Group

Remove Birthday Reminders: Disable the birthday reminders from calendars with only one click.

Restore Birthday Reminders: Restore all disabled birthday reminders in the calendar.

About Group

Log: Record the successful and failed results for the automatic operations of Kutools for Outlook.

Other Featrues When Create/Reply to and Forward A Message

Duplicate Names: Remove all duplicate recipients from the To/Cc/Bcc fields at the same time with only one click.

My Names: Remove the email accounts of yourself from the To, Cc, and Bcc fields when composing an email message.

Insert History Message: When applying the Reply / Reply All without History feature to reply a selected email without history message, you can click this Insert History Message button feature to bring the history message back to the current replying message window easily.

Direct Reply To: After setting reply-to address for email account with the SetUp Replies To feature, you can can click on this button to disable the reply-to address for one email while composing the email.

Rely Selection: Reply to an email with some selected important text only in Outlook.

Signature to Contact: Convert the sender’s signature to a contact quickly.

Features When Open the Contact Group Window

Information: Allowing you to instantly count contact group members with just one click.