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Kutools for Outlook: Powerful Features and Tools for Outlook

Kutools for Outlook is a powerful Outlook add-in that frees you from time-consuming operations which majority of Outlook users have to perform daily! It contains groups of tools for saving hours of your time! You can get detailed feature tutorials about Kutools for Outlook from here. (For Outlook 2010, 2013, 2016 , 2019, 2021/Office 365, all 32 bit and 64 bit. OS: Windows 7/8/8.1/10/11(32/64), XP, Vista (32/64), Server 2003, 2008 and 2012)

Latest update: Kutools for Outlook 16.00
                           Date: May 12, 2022

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We welcome all questions, feedback and bug reports. We usually need the following information: Contact us
  • A brief description of the issue and how it can be replicated (if applicable).
  • Your Operating system (Windows 10, Windows 8, etc) and the version information of your Microsoft Office.
  • Screenshots that illustrate the problem - How do I take a screenshot? http://www.take-a-screenshot.org

You can quickly access a feature tutorial by typing in a feature name or some key words in the following searching box. For example, if you want to know how to use the Bulk Forward, you just need to type Forward in the searching box.

doc automatic Automatic Group

Auto CC/BCC: easily set up CC or BCC rules for all sending emails in Outlook

Auto Forward: easily set up rules for automatically forwarding all receiving emails to specific recipients

Auto Reply: easily set up Auto Reply rules for out of office for one or multiple email accounts at the same time with customized subject and body

Block Senders: block all emails which send from a specific person

Block Sender Domains: easily block all emails which send from a specific email domain

Block Subject: easily block all emails whose subjects contain the words you specify

Block Body: easily block emails by specific body content after configuring the texts to be the blocked body

Never Block Senders: add one email sender's address or multiple email senders' addresses into never block sender list so that you can always receive the emails from them

Never Block Sender Domains: add email sender domain(s) into never block sender domains list so that you can always receive all emails from those senders' domains

Never Block Subject: always receive emails with a specific subject no matter how you configure the block or filter rules

Never Block Body: always receive emails which includes specific keywords or phrases in the email body no matter how you configure the block or filter rules

Mark Deleted Items As Read: always mark the emails that in Deledted Items as read

Fix Reply Formatting: easily set one format as the default replying format in Outlook and always use it when repling in the future

Fix Forward Formatting: easily set one format as the default forwarding format in Outlook and always use it when forwarding emails in the future

BCC Warning: a warning dialog will pop up when you apply the Reply All function of an email which your email address locates in the BCC field

Remind me when I send a message that’s missing attachments: create your own keywords, when sending an email with the specified keywords in subject or body without attaching attachments, a warning dialog will pop up

Schedule auto send: recurring emails means the messages that are supposed to be sent automatically and periodically based on the user defined settings


doc automatic Multiple Mails Group

Bulk Reply: reply to multiple received emails at the same time without manually replying one by one

Bulk Forward: forward multiple emails individually as normal emails instead of sending them as attachments

Bulk Save: save multiple emails as other format files (html/txt/word/excel/csv/pdf) separately in bulk.


doc automatic Search Group

Advanced search emails: search emails based on one or multiple criteria at the same time and support save searching scenario

Advanced search task: search tasks based on one or multiple criteria at the same time and support save searching scenario

Advanced search contacts: easily search contacts based on one or multiple criteria at the same time and support save searching scenario

Advanced search appointments and meetings: easily search appointments and meetings based on one or multiple criteria at the same time and support save searching scenario

(Search) Emails Contain the sender: search all emails by a selected email's sender

(Search) Emails from the sender: search emails in all mail folders which from the sender of the selected email

(Search) Emails to the sender: search emails in all mail folders which sent to the sender of the selected email

(Search) Sender Domain: search emails in all mail folders containing the sender's domain of the selected email

(Search) Reply To Current Sender: search all emails whose reply to is the email address of the selected message sender by one click

(Search) Emails Contain the Recipient: search emails containing the recipient's email address of selected email in all mailboxes

(Search) Emails from the Recipient: search emails sent from the recipient of selected email in all mailboxes

(Search) Emails Sent to the Recipient: search emails sent to the recipient of selected email in all mailboxes

(Search) Emails with Recipient's Domain: search emails containing the recipient's domain of selected email in all mailboxes

(Search) Reply To Current Recipient: search all emails that replies to a message whose recipient is the selected message recipient’s email address

(Search) Message Contains Reply to Address: search all emails that contain the reply to email address of selected message

(Search) From Current Reply To: search all emails that incoming from the reply to email address of the selected message with only one click

(Search) To Current Reply To: search all emails that send to the reply to email address of the selected message

(Search) Current Reply To Domain: search all emails that contain the reply to email address domain of the selected message with one click

(Search) By Reply To: search all emails that have the reply to email address as the reply to of the selected message

(Search) This Contact: search emails in all mail folders which include a specific contact in the Contact list

Clear Search History: sclear all recent search history in Outlook with only a click


doc automatic Response Group

Reply with Attachment: keep the original attachments when replying an email with attachments

Reply All with Attachment: keep the original attachments when clicking the Reply All button of an email with attachments

Reply without History: reply to the sender of a selected email without the original message text

Reply All without History: reply to the sender and all other recipients of a selected email without the original message text

Setup Replies To: 1.set reply-to addresses for all email accounts in bulk;2. disable reply-to address for a certain email account;3. disable reply-to address for one email with one click only


doc automatic Delete Group

Delete by Sender: delete all emails in current folder which the sender matches the sender of a selected email. It is optional to delete related emails in a specified date range

Delete by Subject: delete all emails in the current folder which the subject is the same as the subject of a selected email. It is optional to delete related emails in a specified date range

Delete Duplicate Mails: delete duplicate emails from folders of one or multiple email accounts. Besides, it allows moving all duplicate emails from folders across multiple email accounts to a specific folder

Delete Duplicate Tasks: remove all duplicate tasks in a single folder or across multiple folders at the same time and just keep one

Delete Duplicate Contacts: delete all duplicate contacts from one or multiple contacts folders at once. It is optional to move all duplicate contacts from the specified folder(s) to another folder instead of permanently removing them

Remove Subject Prefix: remove all RE or FW prefix from selected emails or emails of specified folders at once

Remove Stuck Messages: remove all stuck messages from the Outbox with one click only


doc automatic Attachment Group

Attachment Manager: easily save / delete / compress / detach multiple attachments from multiple emails

Compress All attachments: compress all attachments in one or multiple selected emails. Besides, it allows you to compress attachments of selected emails by specific conditions

Uncompress All attachments: uncompress all zipped attachments in one or multiple selected emails at once

Detach All attachments: detach all attachments in one or multiple selected emails to a certain folder. Besides, it allows you to detach attachments of selected emails by advanced conditions

Restore All attachments: restore all detached attachments back to the original emails

Save All attachments: save all attachments from selected emails to a specific folder and also can only save some specific attachments of selected emails by advanced conditions

Rename All attachments: ename all attachments in a selected email without saving the attachments to disk

Copy Names: copy names of selected or all attachments in an email to the clipboard with one click only. After that, just press the Ctrl + V keys to paste them to any other places as you need

Repair Links: batch update links between detached attachments and emails in Outlook if the detached attachments have been moved to a new location

Auto Save attachments: save all attachments when email arriving. moreover, it supports to create rules to only detach specific attachments when email arriving

Auto Detach attachments: detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving

Auto Compress attachments: automatically detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving

Attachment Options: it provides useful options for you to easily managing the saving, detaching and compressing of attachments


doc automatic Options Group

Add date into subject when creating a new email: help to automatically insert the current date into the subject when creating new emails in Outlook

Add a signature with date when create, reply to and forward email: help to automatically insert the current date into the signature when creating new emails or replying/forwarding emails

Always reply with default account: can always reply all emails with the default email account in Outlook

Include myself when reply all: always include yourself in a reply all message

Warning when Reply / Reply Alls: display a warning when clicking on the "Reply" or "Reply All" button of a message containing multiple recipients

Use default account to forward: always forward emails with the default account

Check Malicious: a phishing warning will display before the email subject when it arrives (the incoming email must contain phishing links in the message body)

Show Hidden Links: a help you extract and display all hidden links for all incoming email messages automatically in Outlook

Change default text zoom: can change the text zoom of reading, composing, replying and forwarding email windows to a specific percentage

Enable query builder: help you to easily enable the Query Builder in Outlook

Change maximum attachment size: ahelp to quickly increase or change the maximum attachment size limit in Outlook

Configure attachment types: help Outlook users easily unblock or access to attachments with specific file extensions

Change the default attachment saving folder: help you configure the default folder for saving your attachments easily


doc automatic Report Group

Statistics: quickly count emails in Outlook in a certain time. It is optional to export the final report of all counting results to a new file such as an Excel workbook

Quick Report: the information of all messages in the selected email folder or all tasks in the selected task folder will be exported to an Excel file, also it supports to customize report fields as you need

Message Header Analyzer: help you to easily view and analyze the full internet headers of an email with one click

Count Selected Items: count number of selected items in Outlook


doc automatic Contact Group

Delete Duplicate Contacts: delete all duplicate contacts from one or multiple contacts folders at once

Merge Duplicate Contacts: merge all duplicate contacts in one or multiple contacts folders by certain fields in outlook

Add from Message: add all senders and recipients from selected emails to Contacts folder at once without duplicates creating

Add to Group: add multiple recipients’ or senders’ email addresses of selected emails to a specific contact group

Split to contact group: quickly split a contact group or distribution list into two groups at ease

Break contact group: save / convert all members of a distribution list into individual contacts in a Contact folder


doc automatic Folders Group

Go To: quickly search a folder by name then go to this folder directly in Outlook

Temp Folder: open Outlook secure temporary folder with just one click

Consolidating Folders: combine multiple same type folders from different email accounts into one folder quickly and easily

Merge Inboxes: categorize emails by message types and merge all the same type emails from specified inboxes across email accounts into one

Merge folders into data filep: merge specific Outlook folders across different accounts into a data file


doc automatic View Group

Close To Minimize: minimize Outlook instead of closing when clicking on the Close button

Message Reminders: create rules to set important emails based on specified texts

All Folders Show Number of Unread Items: show the total number of unread items in all Outlook folders

All Folders Show Total Number of Items: show the total number of items in all Outlook folders

Sender Time Zone: display the sent time and current time of sender’s time zone for you to choose a good time to reply emails in Outlook

Show Message Info: show specified header information in Outlook message window directly


doc automatic Print Group

Print contacts or contact group: print contacts with notes, or print the members of a contact group on one page

Print meetings: print a list of meeting attendees and responses of a selected meeting

Print email: optional to print a selected email with or without the message header and also allows printing a selected sent email with bcc field showing

Print Selection: print only the selection of an email


doc automatic Calendar Group

Remove Birthday Reminder: disable the birthday reminders from calendars with only one click

Restore Birthday Reminder: restore all disabled birthday reminders in the calendar


doc automatic About Group

Log: record the successful and failed results for the automatic operations of Kutools for Outlook


doc automatic Other Featrues When Create/Reply to and Forward A Message

AutoText Pane: dsave the frequently-used phrases, pictures or shapes as autotext entries in Outlook. When composing an email, you can just click on the autotext entry to insert it into the email body

Duplicate Names: remove all duplicate recipients from the To/Cc/Bcc fields at the same time with only one click

My Names: remove the email accounts of yourself from the To, Cc, and Bcc fields when composing an email message

Insert History Message: When applying the Reply / Reply All without History feature to reply a selected email without history message, you can click this Insert History Message button feature to bring the history message back to the current replying message window easily

Direct Reply To: After setting reply-to address for email account with the SetUp Replies To feature, you can can click on this button to disable the reply-to address for one email while composing the email

Send Separately: send same email to multiple recipients (those recipients are added to the To fields) with personalized greeting separately at once without them knowing each other

Rely Selection: reply to an email with some selected important text only in Outlook

Signature to Contact: convert the sender’s signature to a contact quickly


Comments (74)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Hi there... Is it possible to transfer licence from one computer to another? I am testing Kutools at home. But I am planning to only purchase 2 user licences for my office. So I would like to cancel Kutools on my Home PC and install it on 2 Office PCs.
This comment was minimized by the moderator on the site
How do I remove a blocked email from the list?
This comment was minimized by the moderator on the site
I am looking for a tool to Auto CC & BCC myself on all outgoing e-mails using Outlook 2010. I have tried "rules" and other utilities & thought yours might work but it does not. Is this something that is no longer possible in Outlook?
This comment was minimized by the moderator on the site
Good day, I got a question: How this tool (Kutools)could setup predeterminated and different emails templates, one for each following subjects: INFORM:, ACTION:, APPROVAL:, REQUEST:, URGENT:, NRN (Non Response Necessary), etc.
This comment was minimized by the moderator on the site
I installed and re-installed the program several time but still does not show on my Outlook 2007
This comment was minimized by the moderator on the site
[quote]I installed and re-installed the program several time but still does not show on my Outlook 2007By Adnan Bahsoon[/quote] Sorry, it's not compatible with Outlook 2007.
This comment was minimized by the moderator on the site
Is there a way to manage the settings from a central enterprise system? Will it read configuration information from registry settings, or group policy settings?
This comment was minimized by the moderator on the site
How do I turn off the Kutools for Outlook popup that notifies me of a blocked email? The little purple window on the left. This is too annoying. I'm getting dozens of them, one after another.
This comment was minimized by the moderator on the site
[quote]How do I turn off the Kutools for Outlook popup that notifies me of a blocked email? The little purple window on the left. This is too annoying. I'm getting dozens of them, one after another.By Nancy B[/quote] You can disable it as follows: Click > Kutools > Help > Uncheck Show Hint.
This comment was minimized by the moderator on the site
I don't find a "undo show hint" button. Where to find?
This comment was minimized by the moderator on the site
[quote]I don't find a "undo show hint" button. Where to find?By John[/quote] Please make sure you have installed the latest version. Please click Kutools > Options > Show tab (uncheck the Show hint dialog).
This comment was minimized by the moderator on the site
KuTools displays a pop-up "found junk" notice that interferes with my work. I can't do my work until I've deleted it. I don't want to see when junk is found. I just want it gone. I'll check it later.
This comment was minimized by the moderator on the site
[quote]KuTools displays a pop-up "found junk" notice that interferes with my work. I can't do my work until I've deleted it. I don't want to see when junk is found. I just want it gone. I'll check it later.By John[/quote] Please make sure you have installed the latest version. Please click Kutools > Options > Show tab (uncheck the Show hint dialog).
This comment was minimized by the moderator on the site
I downloaded Kutool outlook free trial. I set up add-in in my MS outlook. It doesn't show Kutool bar in MS outlook. Operating system : Window 10 Outlook version: MS office 365
This comment was minimized by the moderator on the site
I downloaded Kutool outlook free trial.
I set up ***-in in my MS outlook. It doesn't show Kutool bar in MS outlook.
Operating system : Window 10
Outlook version: MS office 365By terri

Please try to download from: https://www.extendoffice.com/downloads/OutlookKutools.exe
This comment was minimized by the moderator on the site
Is there a way to auto-fill something in the subject line of every email I send in Outlook so I don't always have to type it in?
This comment was minimized by the moderator on the site
Is there a way to auto-fill something in the subject line of every email I send in Outlook so I don't always have to type it in?By Terri

You can auto fill date into the subject right now.
We may consider to enhance this feature in upcoming versions.
This comment was minimized by the moderator on the site
Hi - Can I use the detach option with rules so that I can detach specific attachments to a specific folder?
This comment was minimized by the moderator on the site
Hi - Can I use the detach option with rules so that I can detach specific attachments to a specific folder?By John

Sorry, you cannot access the function of the Kutools for Outlook with rules. :)
This comment was minimized by the moderator on the site
I installed trail version for the primary purpose of replying with a default account. it is not working. i definitely have the default email set in both Outlook as well as your add-in app. still replies from the account that the email lives in. any ideas? this is Outlook 2016 365
This comment was minimized by the moderator on the site
I installed trail version for the primary purpose of replying with a default account. it is not working. i definitely have the default email set in both Outlook as well as your ***-in app. still replies from the account that the email lives in. any ideas? this is Outlook 2016 365By mark

Please try to take some screenshots to demonstrate the issue.

Please contact us via jaychivo@extendoffice.com
This comment was minimized by the moderator on the site
I also downloaded the trial version today so I can always have my default account be the "reply to" address. But Kutools isn't working with that set in options. Per Mark's post, I can't find where to set the defautl account in Kutools. For me it is only set in "Account Settings". I am using outlook 2016(365) and have two accounts ...@outlook.com & ...@gmail.com ...gmail is set as the default account but the reply to comes up as ...@outook.com Whats wrong with the program?
This comment was minimized by the moderator on the site
MAPI server closed connection
This comment was minimized by the moderator on the site
Purchased because Outlook 2016 was not catching junk mail effectively. After recreating all 6 of my email accounts in Outlook with identical settings, Kutools filters junk effectively for 3 of 6 accounts. I've used "Block Sender" and/or "Block Sender Domain" for hundreds of emails with no success. Any suggestions?
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Now everything is fine.
This comment was minimized by the moderator on the site
when i select custom for auto forward, the dialog box is too small and it can't be resized or scrolled to select the options on the right side of the box. outlook 2016
This comment was minimized by the moderator on the site
Need original send/receive dates in directory for sorting of emails saved and transformed into a Word format. How can this be accomplished?
This comment was minimized by the moderator on the site
How do you send a recurring email with kutools?
This comment was minimized by the moderator on the site
Can you print a Calendar search in Table format in Outlook 2016?
This comment was minimized by the moderator on the site
bagaimana caranya untuk impor file seperti * pic * berikut ke dalam inbox outlook secara bersamaan tidak satu persatu
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