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Kutools for Outlook: Powerful Features and Tools for Outlook

Kutools for Outlook is a powerful Outlook add-in that frees you from time-consuming operations which majority of Outlook users have to perform daily! It contains groups of tools for saving hours of your time! You can get detailed feature tutorials about Kutools for Outlook from here. For Outlook 2010, 2013, 2016 and 2019 / Office 365, all 32 bit and 64 bit. OS: Windows 7/8/8.1/10 (32/64), XP, Vista (32/64), Server 2003, 2008 and 2012

Latest update: Kutools for Outlook 12.00
Date: October 09, 2019
We welcome all questions, feedback and bug reports. We usually need the following information: Contact us
  • A brief description of the issue and how it can be replicated (if applicable).
  • Your Operating system (Windows 8, Windows 7, etc) and the version information of your Microsoft Office.
  • Screenshots that illustrate the problem - How do I take a screenshot? http://www.take-a-screenshot.org

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You can quickly access the feature tutorials by typing in a feature name in the following search box. For example, if you want to know how to use the Forward Multiple Emails, you just need to type in Forward keyword in the box.

Folders:

Go To: Search And Go To A Folder Based On Folder Name
Temp Folder: Quickly open Outlook secure temp folder
Consolidating Folders: Combine Multiple Same Type Folders From Different Accounts Into One Folder
Merge Inboxes: Merge Or Combine Inbox Folders Of Multiple Accounts

Multiple Mails:

Reply Multiple Emails: Easily mass reply to multiple received emails at once
Forward Multiple Emails: Easily forward multiple emails individually at once
Save as Txt: Quickly export multiple emails to separate text files

Report:

Statistics: Quickly display statistic and count emails / items
Quick Report: Export The Emails Or Tasks Listing Information To Excel File From Outlook
Message Header Analyzer: Easily View And Analyze Full Headers Of An Email

Search:

Emails contains the sender: Quickly search all Emails by an Email sender
Emails from the sender: Quickly search or find all Emails from a specific person
Emails to the sender: Quickly search all Emails sent to the sender of selected Email
Search Sender Domain: Search all emails of the selected email's sender domain
Search This Contact: Search all emails by specifying a contact in the address book

Response:

Reply Selection: Easily reply email with selected text only
Reply with Attach: Reply message with original attachments
Reply All with Attach: Reply all messages with original attachments
Warning When Replying To All: Set Warning Or Confirmation When Replying To All In Outlook

Delete Mails:

Delete by Sender: Delete all emails from a sender at once
Delete by Subject: Delete all emails with same subject
Delete Duplicate Mails: Delete or remove duplicate emails
Delete Duplicate Contacts: Delete or remove duplicate contacts from address book
Delete Duplicate Tasks: Delete or remove duplicate tasks from task list
Remove Subject Prefix: Remove The Prefixes Such As FW / RE From Selected Email Subjects
Remove Stuck Messages: Remove Emails Stuck In Outlook’s Outbox
Clear Search History: Clicks to clear recent search history

Automatic:

Auto CC / BCC: Automatically cc or bcc in Outlook when sending emails
Auto Forward: Automatically forward all or certain emails when receiving emails
Auto Reply: Create auto reply without exchange server when out of office
Block Senders: Block / filter emails as junks from specific senders (email addresses)
Block Sender Domain: Block / filter emails as junks from specific sender domains (emails addresses' domain)
Block Subject: Block / filter emails as junks if the subject contains specific phrases or keywords
Block Body: Block / filter emails as junks when the email body contains specific phrases or keywords
Never Block Senders: Never block / filter all emails from these email addresses as junks
Never Block Sender Domain: Never block / filter all emails from these email address domains as junks
Never Block Subject: Never block filter emails as junks if their subjects contains specific phrases or keywords
Never Block Body: Never block / filter emails as junks if their email body contains specific phrases or keywords
Mark Deleted Items As Read: Mark All Deleted Items As Read From Deleted Items Folder
Fixed Reply Formatting: Always Reply Messages In A Fixed Format Automatically
BCC Warning: Warning About BCC When You Reply All
Check Malicious: Phishing warning when receiving emails
Show Hidden Links: Easily show hidden links in messages

Attachments:

Attachment Manager: Save / Delete / Compress / Detach All Attachments
Compress: Compress or uncompress selected attachments of current message
Compress All: Compress all pictures and attachments of emails
Uncompress All: Uncompress all pictures and attachments of emails
Rename: Easily rename one attachment of email
Rename All: Rename all attachments of one message
Detach All: Easily detach attachments from emails
Recovery Detach: Batch updating links between detached attachments and emails

Calender:

Remove Birthday Reminders: Quickly remove or restore all birthday reminders from calendars

Contact:

Duplicate Contacts: Easily Merge Duplicate Contacts In Specified Contacts Folder
Add from Message: Add Multiple Email Senders And Recipients From Email List To Contacts
Add to Group: Quickly add multiple recipients or senders from emails to contact group
Contact Group:
Split to Contact Group:Easily split a contact group (distribution list)
Break:Quickly add or convert distribution list members to individual contacts
Signature to Contact: Easily convert signatures to contactsk

View:

Close To Minimize:
Minimize Outlook Instead Of Closing When Clicking On The Close Button
Messages Reminders:
Reminder When Receiving Important Emails
Sender Time Zone:
Display The Sent Time And Current Time Of Sender’s Time Zone

Print:

Advanced Print:
Easily print contacts with notes, or contact group on one page in Outlook
Quickly print email without header or including bcc field in Outlook
Quickly print a list of meeting attendees and responses in Outlook
Print Selection: Print a selection or part of an email or message only

arrow blue right bubble Options:

Change default text zoom: Quickly set/change default text zoom
Automatically add greeting: Automatically add greeting when replying an email
Automatically insert date into signature or subject: Automatically insert date into signature or subject when composing emails
Saving folder for attachments: Change the default saving folder for attachments
Change maximum attachment size: Increase or change maximum attachment size limit
Always reply massages with default account: Always reply massages with default account
Enable query builder: Enable query builder for advanced filters and searches
Configure attachment types: Easily unblock (access to) unsafe attachment types
All Folders Show Total Number of Items / All Folders Show Number of Unread Items:
Quickly show total numbers of items or numbers of unread items in all Outlook folders
AutoText Pane: When composing emails, AutoText Pane saves you from typing certain phrases repeatedly
Duplicate Names: Remove all duplicate recipients from To/Cc/Bcc fields
My Name: Remove / exclude myself from reply all
Count Contact Group Members: Quickly count the total number of distribution list members
New Comment: Quickly insert / add comments to email message
Delete Comment: Quickly remove a comment or all comments from email body
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  • To post as a guest, your comment is unpublished.
    DWH · 20 days ago
    The pop-up dialog boxes are not sized properly on a multi-monitor display. It looks like they are trying to span monitors, but the box extends very far past the monitor window. There is no resizing bar or functionality on the box, so it is very annoying to have to scroll around just to see the entire box. If you can't make the box re-sizable, then I suggest making the box dimension equal to the content block or something that kills the huge blank space to the edge of the box. Thank you!
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    Jan · 1 months ago
    Is a Dutch-language package possible?
  • To post as a guest, your comment is unpublished.
    Mona · 1 months ago
    with outlook for kutools, will it let you print calendar in a list view with certain date range at a bigger font like 18-20, and would show all data in it? Will it let you print with and without details?
  • To post as a guest, your comment is unpublished.
    Shajahan Shahariar · 1 months ago
    i have just downloaded and installed kutools for office 2003 but i cannot find the toolbar
  • To post as a guest, your comment is unpublished.
    denhez · 1 months ago
    outlook 2019 calendrier: comment supprimer les rv futurs d'une série sans modifier les rv passés
  • To post as a guest, your comment is unpublished.
    Pierre ABADIE · 6 months ago
    how cancel duplicate email automatically (when received)
  • To post as a guest, your comment is unpublished.
    Daniel Gaertner · 6 months ago
    Hallo,
    I would like to add a greeting when reply.
    the greeting should add Mr. or Ms. from the contact.
    It should be like 'Dear Mr. John Miller'
  • To post as a guest, your comment is unpublished.
    মোঃ ফুরকান উদ্দিন জুয়েল · 6 months ago
    kutools outlook not loaded a runtime error occurred during the loading of the com add-in
  • To post as a guest, your comment is unpublished.
    Kay Bryan · 1 years ago
    Whenever I create a custom folder (within Customize Ribbon) under Kutools, and place it in the position I want it to appear in the ribbon, it always places to the far left. How do I get it to stay where I placed in the the customization screen?
  • To post as a guest, your comment is unpublished.
    James Wall · 1 years ago
    I have tried it three or four times with the same results. I
    Outlook experienced a serious problem with Kutools for outlook add in. If you have seen this message multiple times, you should disable this add-in and check to see if an update is available. Do you want to disable this add-in? YES NO
    Environment:
    Windows 10
    Outlook 2010
    10,000 plus emails
  • To post as a guest, your comment is unpublished.
    nur huda · 1 years ago
    bagaimana caranya untuk impor file seperti * pic * berikut ke dalam inbox outlook secara bersamaan tidak satu persatu
  • To post as a guest, your comment is unpublished.
    pam · 1 years ago
    Can you print a Calendar search in Table format in Outlook 2016?
  • To post as a guest, your comment is unpublished.
    Me · 1 years ago
    How do you send a recurring email with kutools?
  • To post as a guest, your comment is unpublished.
    Bill · 1 years ago
    Need original send/receive dates in directory for sorting of emails saved and transformed into a Word format. How can this be accomplished?
  • To post as a guest, your comment is unpublished.
    Mona · 1 years ago
    when i select custom for auto forward, the dialog box is too small and it can't be resized or scrolled to select the options on the right side of the box. outlook 2016
  • To post as a guest, your comment is unpublished.
    Tom Daly · 1 years ago
    Purchased because Outlook 2016 was not catching junk mail effectively. After recreating all 6 of my email accounts in Outlook with identical settings, Kutools filters junk effectively for 3 of 6 accounts. I've used "Block Sender" and/or "Block Sender Domain" for hundreds of emails with no success. Any suggestions?
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    Paul Hillman · 1 years ago
    MAPI server closed connection
  • To post as a guest, your comment is unpublished.
    Robert Reily · 2 years ago
    I also downloaded the trial version today so I can always have my default account be the "reply to" address. But Kutools isn't working with that set in options. Per Mark's post, I can't find where to set the defautl account in Kutools. For me it is only set in "Account Settings". I am using outlook 2016(365) and have two accounts ...@outlook.com & ...@gmail.com ...gmail is set as the default account but the reply to comes up as ...@outook.com Whats wrong with the program?
  • To post as a guest, your comment is unpublished.
    mark · 2 years ago
    I installed trail version for the primary purpose of replying with a default account. it is not working. i definitely have the default email set in both Outlook as well as your add-in app. still replies from the account that the email lives in. any ideas? this is Outlook 2016 365
    • To post as a guest, your comment is unpublished.
      Admin_jay · 2 years ago
      [quote name="mark"]I installed trail version for the primary purpose of replying with a default account. it is not working. i definitely have the default email set in both Outlook as well as your add-in app. still replies from the account that the email lives in. any ideas? this is Outlook 2016 365[/quote]
      Please try to take some screenshots to demonstrate the issue.

      Please contact us via jaychivo@extendoffice.com
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    John · 2 years ago
    Hi - Can I use the detach option with rules so that I can detach specific attachments to a specific folder?
    • To post as a guest, your comment is unpublished.
      admin_jay · 2 years ago
      [quote name="John"]Hi - Can I use the detach option with rules so that I can detach specific attachments to a specific folder?[/quote]
      Sorry, you cannot access the function of the Kutools for Outlook with rules. :)
  • To post as a guest, your comment is unpublished.
    Terri · 2 years ago
    Is there a way to auto-fill something in the subject line of every email I send in Outlook so I don't always have to type it in?
    • To post as a guest, your comment is unpublished.
      Admin_jay · 2 years ago
      [quote name="Terri"]Is there a way to auto-fill something in the subject line of every email I send in Outlook so I don't always have to type it in?[/quote]
      You can auto fill date into the subject right now.
      We may consider to enhance this feature in upcoming versions.
  • To post as a guest, your comment is unpublished.
    terri · 2 years ago
    I downloaded Kutool outlook free trial.
    I set up add-in in my MS outlook. It doesn't show Kutool bar in MS outlook.
    Operating system : Window 10
    Outlook version: MS office 365
  • To post as a guest, your comment is unpublished.
    John · 2 years ago
    KuTools displays a pop-up "found junk" notice that interferes with my work. I can't do my work until I've deleted it. I don't want to see when junk is found. I just want it gone. I'll check it later.
    • To post as a guest, your comment is unpublished.
      Admin_jay · 2 years ago
      [quote name="John"]KuTools displays a pop-up "found junk" notice that interferes with my work. I can't do my work until I've deleted it. I don't want to see when junk is found. I just want it gone. I'll check it later.[/quote]
      Please make sure you have installed the latest version.

      Please click Kutools > Options > Show tab (uncheck the Show hint dialog).
  • To post as a guest, your comment is unpublished.
    Nancy B · 5 years ago
    How do I turn off the Kutools for Outlook popup that notifies me of a blocked email? The little purple window on the left. This is too annoying. I'm getting dozens of them, one after another.
    • To post as a guest, your comment is unpublished.
      Admin_jay · 4 years ago
      [quote name="Nancy B"]How do I turn off the Kutools for Outlook popup that notifies me of a blocked email? The little purple window on the left. This is too annoying. I'm getting dozens of them, one after another.[/quote]
      You can disable it as follows:

      Click > Kutools > Help > Uncheck Show Hint.
      • To post as a guest, your comment is unpublished.
        John · 2 years ago
        I don't find a "undo show hint" button. Where to find?
        • To post as a guest, your comment is unpublished.
          Admin_jay · 2 years ago
          [quote name="John"]I don't find a "undo show hint" button. Where to find?[/quote]
          Please make sure you have installed the latest version.

          Please click Kutools > Options > Show tab (uncheck the Show hint dialog).
  • To post as a guest, your comment is unpublished.
    James Rhodes · 5 years ago
    Is there a way to manage the settings from a central enterprise system? Will it read configuration information from registry settings, or group policy settings?
  • To post as a guest, your comment is unpublished.
    Adnan Bahsoon · 5 years ago
    I installed and re-installed the program several time but still does not show on my Outlook 2007
    • To post as a guest, your comment is unpublished.
      admin_jay · 5 years ago
      [quote name="Adnan Bahsoon"]I installed and re-installed the program several time but still does not show on my Outlook 2007[/quote]

      Sorry, it's not compatible with Outlook 2007.
  • To post as a guest, your comment is unpublished.
    Daniel H. Villa · 5 years ago
    Good day, I got a question:
    How this tool (Kutools)could setup predeterminated and different emails templates, one for each following subjects: INFORM:, ACTION:, APPROVAL:, REQUEST:, URGENT:, NRN (Non Response Necessary), etc.
  • To post as a guest, your comment is unpublished.
    Russell Watson · 5 years ago
    I am looking for a tool to Auto CC & BCC myself on all outgoing e-mails using Outlook 2010. I have tried "rules" and other utilities & thought yours might work but it does not. Is this something that is no longer possible in Outlook?
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    Paul Gregory · 5 years ago
    How do I remove a blocked email from the list?
  • To post as a guest, your comment is unpublished.
    Genesis · 5 years ago
    Hi there... Is it possible to transfer licence from one computer to another?

    I am testing Kutools at home. But I am planning to only purchase 2 user licences for my office. So I would like to cancel Kutools on my Home PC and install it on 2 Office PCs.