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Quickly batch find and replace multiple strings in multiple Word or txt/html files

In Word, with the built-in Find and Replace function, it’s quite easy to find and replace one string at a time in the current editing document. However, sometimes, you may want to search and replace multiple strings in multiple Word documents or txt/html files at once. Here, the Batch Find and Replace tool of Kutools for Word will do you a favor.

Batch find and replace multiple strings in multiple Word documents

Batch find and replace multiple strings with specific formatting in multiple Word documents

Batch find and replace special characters in multiple Word documents

Batch find and replace multiple strings in multiple txt/htm/html files


Batch find and replace multiple strings in multiple Word documents

With the Batch Find and Replace tool, you can quickly search multiple strings and replace them with new ones in multiple Word documents, including closed ones. Please do as below steps:

1. Click Kutools Plus > Batch Find and Replace, see screenshot:

2. In the popping Batch Find and Replace dialog, in the right section, select *.doc* from the File Type drop down list, and then click button to add the documents you want to find and replace strings from.

3. Still in the Batch Find and Replace dialog, this step, you should create the search criteria, please click Add row from the top ribbon under the Find and Replace tab:

  • In the inserted row fields, enter the text you will find into the Find column;
  • And then, enter the text you will replace with into the Replace column;
  • Then, specify a search type from the drop down list, if you don’t want any search type, None will be displayed in the field;
  • Then, choose the scope that you want to find the text from under the Find in drop down, by default, the Main Document is checked for you, you can find and replace in header, footer, footnotes and so on;
  • At last, you can specify a color to highlight the text as you need.

Note: If you want to remove the search condition, you just select the condition row, and click Delete row from the top ribbon.

4. After creating the search criteria, click Find or Replace as you need, then go to Preview Result tab to view the find and replace results.

5. Click the Close button in the Batch Find and Replace dialog, and a prompt box will pop out to remind you if you want to save this scenario, click Yes to save it, and click No to ignore it, see screenshot:

6. If you click Yes, another prompt box is displayed, please enter a name for this scenario, see screenshot:

7. Then, click Ok to close the dialog, and the scenario will be saved as well.


Batch find and replace multiple strings with specific formatting in multiple Word documents

Sometime, you may want to find the text strings with specific formatting (such as bold text), and then replace them with another text and formatting at once. The Batch Find and Replace function also can do you a favor.

1. Click Kutools Plus > Batch Find and Replace to go to the Batch Find and Replace dialog box.

2. In the popped out Batch Find and Replace dialog box, please do as the following operations:

  • In the right section, select *.doc* from the File Type drop down list, and then click button to add the files you want to find and replace strings from;
  • In the left list box, click Add row to insert criteria field, enter the find and replace text strings into the fields separately, and then specify the search type, search scope as you need, at last, select the find format of the old text and the new replace format that you want to find and replace.

3. After creating the conditions, then, click Replace or Find you need, all the text strings with the specific formatting will be found or replaced with the new strings with specified formatting.


Batch find and replace special characters in multiple Word documents

If you want to find some specific characters and replace them with other new characters in multiple word files, please do as this:

1. Click Kutools Plus > Batch Find and Replace to go to the Batch Find and Replace dialog box.

2. In the popped out Batch Find and Replace dialog box, please do as the following operations:

  • In the right section, select *.doc* from the File Type drop down list, and then click button to add the files you want to find and replace strings from;
  • In the left list box, click Add row to insert criteria field, and then click the text box into the Find column, and then click Special button, in the expanded list, select the character you want to find;

3. Then, in the text box of Replace column, enter or select a specific character that you want to replace the original ones, see screenshot:

4. At last, click Replace to find and replace the characters, you can preview the result by going to the Preview Result tab, see screenshot:


Batch find and replace multiple strings in multiple txt/htm/html files

If you want to find and replace multiple strings in txt, htm and html files, do as below steps:

1. Click Kutools Plus > Batch Find and Replace.

2. In the Batch Find and Replace window, please do the following operations:

  • In the right section, select *.txt;*.htm;*.html from the File Type drop down list, and then click button to add the documents you want to find and replace strings from;
  • In the left list box, click Add row to insert criteria field, and then enter the find and replace text strings into the fields separately.

3. Click the Replace or Find button to get your need.


Tips:

1. After creating the search conditions, you can save the scenario and reuse it next time. Please click Save button in the top ribbon of the dialog box, in the popped out dialog, type a name for the scenario, and then click Ok to save it.

2. For reuse the saved scenario, you can click Open button to select and open one scenario quickly and easily.

3. : Click this Close button to close the current scenario at once.

4. If you want to manage the scenarios you have saved, please click Manage button to go to the Scenario management dialog, in the Scenario management window, you can rename, delete, move, export and import the scenarios as you need, see screenshot:

5. If you want to export the search or replace results as a report, please check the Export Report checkbox before clicking the Find or Replace button. When you close the Batch Find and Replace dialog box, a prompt box will pop out to remind you the saved path of the report, you can open the report file as you need. see screenshots:


 

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  • To post as a guest, your comment is unpublished.
    Siyon · 3 months ago
    is there no option to load the columns (find and replace) from excel so as to not type manually words in the file.  
  • To post as a guest, your comment is unpublished.
    SW LEE · 4 months ago
    If a user enters tens of thousands of words in a scenario and finds a wrong word while using it, how do the user find and correct the wrong word?  There should be a function to search for the wrong word in the scenario.
  • To post as a guest, your comment is unpublished.
    Sang Wung LEE · 4 months ago
    I think your product is good. If users have many words to save or have different replacement options, users can create multiple scenarios. it would be nice if the user could create each task with multiple scenarios, edit the execution order of the scenarios, and allow the user to run multiple scenarios for each task at once. Depending on the order in which words are replaced, the replaced result may be different. Also, it would be nice to have a sort function for the words to find.
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    TM · 2 years ago
    sería asombroso que además permitiera reemplazar el formato del texto