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Easily save, list and insert autotext entries in word

AuthorAmanda LiLast modified

Kutools for Word

Auto Text is a way to store parts of a word document that is available for you to use in any document. In other words, with the Auto Text entries you have stored, you do not need to type same contents over and over again. But how can we use the Auto Text entries quickly? Kutools for Word’s AutoText Pane can save, list and insert autotext entries easily in document.

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Click the Kutools > AutoText. See screenshot:

shot-select-autotext

After clicking AutoText, it will display the Kutools Pane in the left side of the document as shown in the below screenshot.

shot-show-auto-text-pane

Quickly save a selection as an AutoText entry

  1. Select the content you want to save as AutoText. For example:
    Select content to save as AutoText
  2. In the AutoText Pane, click the Add buttonAdd button to open the New AutoText dialog.

    In the dialog, you can:
    A. Enter a name for the entry in Name.
    B. Choose a group in Category.
    C. Create a new group if needed.

  3. Click Add to save the entry.
    New AutoText dialog
Note: Besides text, you can also save selected pictures, text boxes, symbols, and more as AutoText entries.

List all autotext entries in a pane

All the saved AutoText entries will be listed in the pane.
shot-autotext-list

Easy to insert and edit the autotext entry

1. Click on the AutoText entry within the pane, and it will insert the AutoText entry into the current cursor position in the document.

2. To insert AutoText as plain text, a picture, or to rename/delete it, click the arrow next to the AutoText entry and choose your desired option.
shot-list-all-autotext

Import and Export all autotext entries in Word

Click Import and Export button to import or export all AutoText entries. With the import and export utilities, you can export all autotext entries from an existing document, and then import the Autotext entries to any document on another computer you want.
shot-autotext-import-export

Preview AutoText in the pane

Click the Settings button to customize how AutoText entries are previewed in the pane.
AutoText preview settings

For example, enabling Show floating preview of AutoText entry will display a small preview window when you hover over an entry.
Show floating preview of AutoText entry option

✨ Note: If you don’t manually close the AutoText pane, it will automatically reopen the next time you launch Word.

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